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HomeMy WebLinkAbout11-27-12 Streamline Advisory Board MinutesStreamline Advisory Board Minutes November 27, 2012; HRDC Board Room 8:30 to 10:00 Board Members Present: Colleen Lindner, Chris Budeski, Carol Shannon, David Kack, Merle Phipps, Erica Mckay Board Members not present: Scott Birkenbuel, Patty Gunderson, Suzanne Winchester Others Present: Lee Hazelbaker, Sunshine Ross, Jeff Rupp Public Comment: None Approval of Previous Minutes: Jeff R made a motion to approve the minutes, seconded by Carol S. Motion carried. Presentation(s): None Discussion Items: Lisa Ballard was not present to give an update on the business plan. It is the Boards understanding that the plan will be submitted by the end of this month. Jeff R. would like to have Lisa make a formal presentation of the business plan to the Board. Chris B. will schedule a special meeting to take place in December 2012 for this purpose; alternatively this could be presented at an early Board meeting possibly on the 18th. The regularly scheduled Board meeting will not be held in December due to the Christmas holiday. Copies of the plan will be emailed to the Board for review prior to the special meeting. Paper copies will be available for those without email. The meeting stopped temporarily at this point secondary to the arrival of two giant trays of muffins( and OJ in honor of Carol Shannon’s departure (Thank you Colleen). Carol has agreed to stay on the operations committee when she is not soaking up sun in Mexico. In addition Carol will chair another meeting of the operations committee in order to get a new chairperson off on the right foot. Another Big Fat thank you from the Board Carol for all of your hard work! Some discussion followed around the nomination of a new chair for the operations committee. Streamline will be closed Christmas and New Year’s Day, but the buses will run on Christmas and New Year’s Eve. Notification will be placed on the monitors as well as via paper sign. Carol questioned whether all of the buses had holders for the signs. Some do and some don’t Lee’s team is working on this. Carol also brought up the need for one uniform set of signs on the bus and Chris B. asked Lee if the signs could be updated. Website notification: Chris requested that we try and get more information on the site in regards to Holidays (e.g. Veterans day), as well as notice on the buses if they are running or not. Email Responses: Questions that require an answer before the next business day will be forwarded to Lee’s cell phone (He never sleeps). Some discussion followed around a rider’s complaint regarding one of the drivers. This issue was looked into by Lee’s team. Chris made the point that it is important to follow up on all complaints. Action Item: None Reports: Directors/Coordinators report: Please refer to Lee’s report (attached). 3 new buses have been received. One of these is already in for warranty work. Karst is trying to work out transportation to the warming center which is moving to the old Thompson Rental Building on Rouse. This may involve a request for additional $. The question came up as to how many are typically in the warming center, answer 16-17/ night. Treasurer’s report- David Kack: Galavan is looking a potential $7,500 operational deficit, when capital expenses are added in this comes to a $26,000 total deficit. In this situation asset reserves would fall from 65 to 39k. Chris questioned if there is a pathway to get us back to a zero deficit in that we keep cutting into our reserve. Jeff R. mentioned that the biggest item is wages. He also brought up the point that some HRDC holidays are not Streamline holidays. Carol said it would be nice to see the data on holiday runs and that if we did not have to run Streamline we would not have to run Galavan. Streamline currently has an operating surplus of 14,500. We anticipate running a 77,494 deficit due to capital expenses on new buses. Jeff R. made the comment that going forward we should be in good shape with buses and that he hoped we would be back on track financially come June. David is still waiting for the MDT contribution amount. The potential of some new revenue from Sims and Bio Science labs was mentioned. The understanding is we will receive no further monies from Oracle. Secretary’s report- Merle Phipps: Merle asked if anyone had a copy of the current list of Board members and terms of service. David K. is going to see if Rosie has this. Late Night report – Erica Mckay: All drivers are currently hired. 1 bus will be running on New Year’s Eve. There was some discussion around rides being down and the perception that the inability to keep a tight schedule was having an impact on this. The feeling is ridership is easily effected if riders are kept waiting long. Subcomitte Reports: Operations- Carol Shannon: Pull cords for all buses have been ordered and will be placed ASAP. The GPS system is not working consistently. All units have been hardwired and this should have given stability to the system. Access is not always showing up and appears to be random. Sunshine will follow up with Justin at Ride systems to look into the issues. There was also mention that we should ask Justin to come and visit us to assist with resolution. The QR code in the Streamline booklet is incorrect but the codes on the posters are current. We now have 14 total buses ( 1 additional parts bus), 8 buses currently on the street. All previous stops have correct signage. Carol would like to have the business plan presentation from Lisa and one final Ops meeting in December to be ready for the coming school year. It is necessary to know what the MDT funding will look like for the next Ops meeting. At a recent City of Bozeman meeting Sean Becker commented on the fact that the City of Bozeman along with ASMSU are funding Streamline but that the County is not. A meeting of the groups was suggested and Chris B. mentioned that this should occur at least 2x/year. There will be a meeting in the Rotunda in Helena on Jan 14th from 4-6pm. Legislation for rental car tax to supplement transportation system will be looked at. It is likely that transportation subcommittee members will be elected at this time. Marketing – Colleen Lindner Nothing to report. Paratransit – Suzanne Winchester Not present. Budget – Nothing to report. Bylaws – Nothing to report. Nominations – Colleen Lindner We are looking for 2 new board members to replace Melinda Peirce and Carol Shannon. Public Stakeholders – Jeff Rupp Nothing to report. For the Good of the Bus Nothing to report. Next Meeting – To be determined, we will not meet at regular time due to the Christmas Holiday.