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HomeMy WebLinkAbout10-11-12 Recreation and Parks Advisory Board Minutes �� ���� �✓� �l �����`�Iti/mil i LINKED MINUTES OF THE MEETING OF THE RECREATION AND PARKS ADVISORY BOARD OCTOBER 11, 2012 7:00 PM LINDLEY CENTER - 1102 E. CURTISS BOARD MEMBERS PRESENT: David Cook, Chairperson Sandy Dodge Alan Engelbart Sue Henning Salal Huber McGee Liz O'Donnell Lee Poole Steve Roderick Elizabeth Thorsen Bill VandenBos Julie Zickovich Bob Wade Absent: Karyn Milledge Farr Carson Taylor, Commission Liaison Gary Vodenhal/Kelly Pohl, GVLT Liaison CITY STAFF PRESENT: Mitch Overton, Director of Parks& Recreation Thom White, Superintendant of Parks & Cemetery Dan McCarthy, Aquatics Superintendent Michelle Dipzinski, Recording Secretary GUEST PRESENTERS: None COPIES OF THE RECORDING ARE AVAILABLE UPON REQUEST 0:00:00—Chairperson Cook called the meeting to order at 7:05pm 0:00:11- Item #1—Approve September 13, 2012 meeting minutes: • changes requested o change Item#3 to read "Item#3—Announcements—David Cook Linked Minutes of the Recreation and Park Advisory Board Meeting,October 11,2012 o change the name of person making the motion for Item#5 to Boardmember Wade 0 on Item #7 include the names of the board members making the statements Motion: Boardmember Dodge motioned to approve the September 13, 2012 minutes as amended. Boardmember Wade seconded the motion. The motion passed unanimously. 0:03:27—Item #2— Public Comment Period, limit 3 minutes per speaker: • No public comment was presented 0:03:32—Item #3—Announcements: • no announcements were presented 0:03:41— Item #4— Park &Trail Bond Update—Sandy Dodge: • there have been favorable letters in the Chronicle, the letter written by Chairperson Cook representing the board was good • GVLT is going door to door passing out flyers in support of the Bond on Saturday from 10am to noon and noon to 2pm, if you are interested in volunteering in this contact Kelly Pohl • if anyone would like to write a letter to the editor they can be written individually or they could be a timed letter sent out by GVLT; to do either of these options contact Kelly Pohl • the Chronicle wrote a favorable editorial in support of the bond in the Sunday paper • anyone that is interested in having a yard sign put in their yard to show support can either log onto bozemanparksandtrails.com to request one or email Kelly Pohl. Chairperson Cook has a few in his vehicle if someone would like to take one home with them • discussed whether the bond is high enough; Missoula has two bonds, approved in 2006 and 2010 and neither of them are exhausted 0:09:17—Item #5 — Division & Gallatin Valley Land Trust Reports: • Aquatics Superintendent McCarthy provided more information about the duct issue at the Swim Center; Morrison Maierle has been hired to complete a structural analysis. There is concern because the bricks are straight stacked with no rebar instead of staggered. Bogerts bath house renovations were completed at the same time and it was build the same way • Park Superintendent White discussed the Park Improvement Grant comments regarding looking for bigger projects, the applications will still come from the public and smaller projects would not be pushed out of the funding o Sourdough Bridge Project mentioned in the Parks Report is the same as the Riley's Bridge Project mentioned in the GVLT Report • Park Improvement Grant Committee Makeup—David Cook Linked Minutes of the Recreation and Park Advisory Board Meeting,October 11,2012 o Chairperson Cook would like three volunteers to be on the Park Improvement Grant Committee to meet early November with Superintendent White so information can be brought to the next board meeting; volunteers are: ■ Boardmember Wade ■ Boardmember Engelbart ■ possibly Boardmember VandenBos and Boardmember Huber McGee • Meeting Venue Update—Jamie Saitta o Superintendent Saitta was not at the meeting so Chairperson Cook read an email from her regarding the issue ■ records were checked and this day is not a popular rental day and estimated revenue loss is minimal so the meeting location will continue as is o if Thursday becomes more popular or other issues demand it the change in meeting location will be revisited 0:21:52—Item #6—Update on Recreation &Aquatics Feasibility Study— Mitch Overton: • the next and last public meeting is scheduled for October 23`d from 6:30pm to 8:30pm in the High School cafeteria, childcare will be provided • the contractor will be present with the results of the study, they will present what the public said they wanted and then will ask for more input; from there they plan on having the final study complete approximately three weeks later and will present it to the Commission • board members are encouraged to attend the meeting • advertising includes information in the Chronicle, on Facebook, the city website, and postings have been put up in city facilities • a flyer has been sent to all the swim coaches and will be sent to board members • the contractor was asked to provide what the public felt was needed as high priority, medium priority and low priority as well as the costs associated for all three o the Commission will make the final decision of the three but will need a recommendation from the Board with what they think is the best for the community 0:28:55—Item #7— Discussion of Recreation & Park Advisory Board Goals & Philosophy—David Cook: • Chairperson Cook passed a list of ideas that were mentioned at the last board meeting so that people could write down information that comes to mind during the discussion o the information will help to revitalize and get the board more involved, it needs to be a group project • Board members were asked why they are on the board; what they would like to see accomplished; and how can the board improve: o Boardmember Henning: ■ thinks the board has always been proactive and advisory; will continue taking care of the gardens,two city parks, and the Children's Memorial; would like more attention to the cosmetic aspects of parks, she has heard complaints about Sacajawea Park; the N. 7`'median;the large pile of dirt at the Children's Memorial; the planters in both Lindley and Kurk Parks—presenting the idea to groups such as the garden clubs who may be willing to contribute was suggested o Boardmember Roderick: Linked Minutes of the Recreation and Park Advisory Board Meeting,October 11,2012 ■ has a history in youth activities and has special interest in athletic activities; understands what it takes to run and get projects started and keep them viable; every community has a jewel of a park, it takes time and years to get them up and running; suggested having groups take on the maintenance of the fields they use; he encourages private and public cooperation and partnerships, wants transparency and all groups working together, wants to prevent duplicating services o Boardmember Engelbart: ■ still new to the board and trying to understand what the process is, is interested in Subdivision Review and the problems they have had; interested in youth sports activities, has run Blitz Micro Program; this gives kids something to do to keep them out of trouble; this is a balancing act regarding the bond issue; board members need to listen to both the for and against comments as well as be an advocate for the bond; very interested in the public/private piece; knows the cost of athletic fields is different than other recreation areas; getting communication going with the fairground and Regional Park is very important o Boardmember Poole: ■ has been on a lot of boards in the past; he has helped build trails and has always been a part of his community; was blown away by how many people use the trails and how good they are; suggested starting a project and holding people accountable to what they were tasked to do, then in 12 months the public will see what has been accomplished o Boardmember O'Donnell: ■ Earth Day and the Farmers Market tables need to be bigger, people are really come out for these events; is interested in Community Gardens • Discussed the process of who will make decisions and how they will be implemented if the Bond passes • Started to discuss the items listed on the form that Chairperson Cook handed out: o Community Outreach and Contact for Citizen Input: ■ suggested having mini committees at Farmers Markets, Sweet Pea; Earth Day and Green Day at the Emerson; have Director Overton supply a sign that will identify the Board; the committee would be responsible to have people man the table; Boardmember Roderick has offered to provide a kiosk ■ Chairperson Cook, Boardmember Roderick and Boardmember Poole will be on the committee ■ board members can email the committee with any suggestions o More Outreach to Seniors: ■ there are lot of new recreational opportunities and equipment out there that they may not be aware of ■ Superintendent McCarthy and Boardmember Henning will look at senior outreach projects o Provide Staff Support when needed: ■ if an issue comes up the board will help when possible o Yearly Project for the Board: ■ projects that don't fall within the Park Improvement Grant could be taken on ■ Boardmember Huber McGee, Boardmember Poole, Boardmember Zickovich and Director Overton will look into this project o Board Members "Pick a Park": ■ keep the board apprised of what is going on in a park and help facilitate improvements ■ staff will bring information regarding this project to the next meeting on options Linked Minutes of the Recreation and Park Advisory Board Meeting,October 11,2012 o Representation to other Boards on Pertinent Issues: ■ discussed possible liaisons to other boards such as the Bicycle Advisory Board ■ suggested inviting a board or group to come each month to explain what they do and find out what issues they have and how it is relevant to this board ■ Chairperson Cook will contact the other boards to see if they would be interested • The rest of the list will be addressed at the next meeting 01:40:56—Item #8—Parks and Recreation Department Director Report— Mitch Overton: • has been focusing heavily on education sessions of bond with city staff from every division • continuing partnership meetings with: o School officials o BSF o Gallatin County Skate Park Association o Bozeman Creek Enhancement Committee o MSU o Bozeman Deaconess Hospital • the Lindley Center deck project went out to bid, only one contractor picked up the specs • the Beall Center office construction is another Capital Project that is slated for the month of November; two offices will be built along the north west walls • there are two position vacancies coming out soon; Lifeguard II and an Aquatics Assistant • a group went to Missoula to attend the Montana and Idaho State Conference and next month Director Overton and Superintendents McCarthy and Saitta will go to the National Conference in Anaheim California • next month staff will start working on budget for Capital Improvement Projects, if the board as citizens sees or hears of anything in the parks or at park facilities please bring it to the next meeting o CIP must have a serviceable life of one year and cost more than$10,000 • the Facebook page has been updated • has started a relationship with Outside Bozeman • the 2013 Summer Program Guide is being worked on now 1:49:52—Item #9—City Commissioner Perspective—Carson Taylor: • Commissioner Taylor was not in attendance 1:49:55—Item #11— FYI: • there will be a Cyclocross race October 27th and 28th at the Fairgrounds o they will have a strider donation kit, they want to get kids on strider bikes; Saturday will have a first time beginner race • there will be a free introduction to hockey for girls at the Fairgrounds Haynes Pavilion on Sunday at 2 o'clock; equipment will be provided and there will be hockey games 1:51:43—Item #12—Adjournment: ti Linked Minutes of the Recreation and Park Advisory Board Meeting,October 11,2012 • Adjourned at 8.56pm. The meeting adjourned at 8:56pm. David Cook, Chairperson ATTEST: . C)'L-1 I A-4-c-, Michelle Dipzinsl< , R c ing Secretary PREPARED BY: Michelle Dipzinski, liec r'M--'g Secretary Approved on Aq . 0