Loading...
HomeMy WebLinkAbout10-23-12 Streamline Advisory Board MinutesStreamline Advisory Board Minutes October 23, 2012; HRDC Board Room 8:30 to 10:00 Board Members Present: Kasey Welles, David Kack, Chris G. Budeski, Suzanne Winchester, Lee Hazelbaker, Carol Shannon, Colleen Lindner, Merle Phipps, Jeff Rupp Board Members not present: Scott Birkenbuel, Patty Gunderson Others Present: Sunshine Ross, Dan Martin, Bob Wicks (KBZK), Ted Lange (Current Transportation Solutions) Public Comment: None Approval of Previous Minutes: The September 25th 2012 minutes were approved. Presentation(s): Bob Wicks from KBZK pitched a marketing plan for Streamline to increase bus riders in 2012-13. The proposal would utilize KBZK.com to run animated banners and lead-in videos to attract additional riders. KBZK would provide production of the banner and 15 second lead-in commercial. The cost for this service is $700/month on a month to month basis. There was some discussion on the possibility of trading some time on the bus advertising video in exchange for some of the cost of the KBZK website. Discussion Items: Ted Lange from Current Transportation Solutions was present with an update on the business plan. CTS will be hosting 3 focus groups on 11/13/12 Transportation advisory committee (TAC) meeting at 10am at WTI Public feedback at 12pm with pizza provided at MSU sub City Hall at 3:30pm public is invited but the focus is on high level stakeholders, e.g. Bozeman Deaconess, County Commissioners, other large business. Ted indicated that the response to the rider survey has been good but that we still need AM surveys from Blue, Green and Red. Ted also reported on CTS efforts to develop a list of 22 peer communities. CTS are specifically looking for communities which are demographically similar and not run by government. They are having some difficulty finding models similar to that run by HRDC. The overall goal is to get 22 and then drill down on 5-10 of these. Steve Earls Busman Review found some potential audit concerns with current procedures and record keeping e.g. in maintenance and training. They found the cost with Karst Stage to be very competitive. Carol brought up the timeline for completion of the business plan. Concerns were voiced of the need for the data by the end of the year. There is a need for the OPS committee to be able to start with the data in January. In addition it was pointed out that we will need planning information to be able to respond appropriately to MDT in regards to needs and matching funds around mid-November. Optimally it would be best to have results before Thanks giving. The Streamline Board meeting time will remain 0830 from now on. New Operations Chair. Carol discussed her need to step down as operations chair( in that she will be gone a fair amount this coming year. Carol has agreed to stay on as a non-member and help when she can. The new Chair will need to be able to attend this board meeting. Reports: Directors/Coordinators report Please refer to Lee’s submitted report. Lee mentioned that Bridger Bowl and Bohart Ranch have renewed their contracts at an increased rate. There was some discussion of Oracles decision to cancel the contract we had with RightNow Technologies. The Board felt that it would not hurt to have some ongoing dialog with Oracle in regards to this in that they are an added stop. Treasurer’s report- David Kack Galavan is currently doing well on the budget (22% of budget spent in the first quarter). The budget remains tight with an anticipated year end deficit of $25,803 bringing the beginning net assets down from $65,321 to 39,428. New bus schedule to arrive in December. Streamline also doing well with 22% of the budget spent in the first quarter. We are tracking maintenance /vehicle as well as fuel cost. Again the addition of two new buses is expected to lower maintenance and repairs expenses. Parking garage cleaning fees continue to be withheld ($1250 of the 15000 budget has been spent). David feels it would be a good scenario for us to finish the fiscal year with a budget of zero as opposed to negative numbers. Secretary’s report- Merle Phipps Nothing to report. Late Night report – Kasey Welles Kasey is working on the recruitment of new attendants for late night. He is doing some marketing applying a grant through the DUI taskforce. Ridership of late night is up. Some discussion of moving the stop on Wilson due to a complaint.There are some concerns as to rider safety in the movement of this drop. A letter has been sent to the homeowner in question with no response. Subcomitte Reports: Operations- Carol Shannon Carol mentioned that new signs are on the buses, stop request signs are working and the website schedule looked good.( A request was made to take old signs down. There was some discussion regarding the need for having seats raised for strollers, will continue to leave down. Maps in frames will be up at stops by Oct 31. A question was raised as to the printing of larger maps and where we are at with pull cords on the buses? Marketing – Colleen Lindner Colleen reports 2 riders seats on the board are open. Dave Wardel has been hired to sell advertisement spots on the bus screens. Paratransit – Suzanne Winchester Nothing to report Budget – David Kack Nothing to report Bylaws – Merle Phipps Nothing to report Nominations – Colleen Lindner Nothing to report Public Stakeholders – Jeff Rupp Nothing to report For the Good of the Bus Dan reported that an EGR fuel flush system has been purchased. Streamline/Skyline to split cost. Also Belgrade SIMs is a potential opportunity for service. Next Meeting – 11/27/12 @ 0830