HomeMy WebLinkAboutAdoption of the Vehicle Maintenance Fund Capital I_12.pdf
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Adoption of the Vehicle Maintenance Fund Capital Improvement Plan
(CIP) for FY14-18.
AGENDA ITEM TYPE: Action
MEETING DATE: November 26, 2012
RECOMMENDATION: Adoption of the Vehicle Maintenance Fund Capital
Improvement Plan (CIP) for FY14-18.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th.
The Vehicle Maintenance Fund supports the capital purchases and operations of our Vehicle
Maintenance Shop. The division operates in our new facility and has a small number of
equipment needs. Because it is an Internal Service Fund, paid for through cost-recovery from
other divisions, capital reserve balances aren’t being accumulated.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. If the Commission is does
not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
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FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY14.
Report compiled on: November 19, 2012
Attached: Vehicle Maintenance Fund CIP
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Vehicle Maintenance FundCapital Improvement PlanFinancial Summary Current YearFY13 FY14 FY15 FY16 FY17 FY18UnscheduledProjected Beginning Reserve Balance Dedicated to CIP‐$ ‐$ 303$ 304$ 304$ 304$ Plus: Internal Allocation/Billing Dedicated to CIP 9,400$ 17,303$ 0$ 0$ 0$ 0$ ‐$ Less: Scheduled CIP Costs (9,400)$ (17,000)$ ‐$ ‐$ ‐$ ‐$ ‐$ Projected Year‐End Cash Dedicated to CIP‐$ 303$ 304$ 304$ 304$ 305$ Assumptions Made for Revenue Estimates: Current YearFY13 FY14 FY15 FY16 FY17 FY18Estimated Annual Vehicle Mtc Billings 386,594$ 390,460$ 394,365$ 398,308$ 402,291$ 406,314$ Estimated Annual Vehicle Mtc Allocation 386,594$ 390,460$ 394,365$ 398,308$ 402,291$ 406,314$ Total Estimated Revenues 773,188$ 780,920$ 788,729$ 796,616$ 804,583$ 812,628$ Current Revenues Dedicated to CIP % 1.2% 1.2% 2.2% 0.0% 0.0% 0.0% Plus: Increase (Decrease) Dedicated to CIP 0.0% 1.0%‐2.2% 0.0% 0.0% 0.0% Total % Dedicated to CIP 1.2% 2.2% 0.0% 0.0% 0.0% 0.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP 9,400$ 17,303$ 0$ 0$ 0$ 0$ 18,00016,00014,00012,00010,0008,0006,0004,0002,0000FY14 FY15 FY16 FY17 FY18 UnscheduledVehicle Maintenance Projects & Equipment 309
CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY14FY16UnscheduledFY15FY17FY18Vehicle MaintenanceVM002Vehicle MaintFLOOR SCRUBBER$17,000Summary for Vehicle Maintenance (1 item)Totals by year:$17,000FY14FY15FY16UnscheduledFY18FY17310
CIP Project Fund
Vehicle Maintenance
PROJECT NUMBER
VM002
DEPARTMENT
Vehicle Maintenance
PROJECT NAME
Floor Scrubber
FY14
$17,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This request is for a walk behind floor scrubber used to clean the floor of the shop. By keeping the floor clean the quality of the
surface will be extended. A clean floor is safer and projects a professional image that we strive for in our shop.
ALTERNATIVES CONSIDERED
Continue manually scrubbing the floors.
ADVANTAGES OF APPROVAL
Cleaner, safer and more productive environment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal preventive maintenance.
FUNDING SOURCES
100% Vehicle Maintenance
New
Replacement
Equipment
Project
FY17 FY18
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