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Home My WebLink AboutAdoption of the Curb Reconstruction Capital Improv_17.pdf Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Chris Kukulski, City Manager Anna Rosenberry, Finance Director SUBJECT: Adoption of the Curb Replacement Capital Improvement Plan (CIP) for FY14-18. AGENDA ITEM TYPE: Action MEETING DATE: November 26, 2012 RECOMMENDATION: Adoption of the Curb Replacement Capital Improvement Plan (CIP) for FY14-18. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. The Curb Replacements are completed through an assignment of revenues from the Street Maintenance Assessments. We are working our way to 10% of annual assessments being dedicated to Curb Replacements. Beginning in FY11, we have been increasing assessments and accumulating cash for this purpose. FY14 represents the first year we intend to budget and complete Curb Replacement projects. UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission is does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. 378 FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY14. Report compiled on: November 19, 2012 Attached: Curb Replacement CIP 379 Street Maintenance DistrictCapital Improvement PlanFinancial SummaryCurrent YearFY13FY14FY15 FY16 FY17 FY18UnscheduledProjected Beginning Reserve Balance Dedicated to CIP237,000$ 52,427$ (37,506)$ 127,244$ 239,992$ 272,776$ Plus: Street Mtc Revenues Dedicated to CIP293,150$ 346,450$ 399,750$ 403,748$ 407,785$ 411,863$ ‐$ Less: Scheduled CIP Project Costs(477,723)$ (436,383)$ (235,000)$ (291,000)$ (375,000)$ (570,000)$ ‐$ Projected Year‐End Cash Dedicated to CIP52,427$ (37,506)$ 127,244$ 239,992$ 272,776$ 114,639$ Assumptions Made for Revenue Estimates:Current YearFY13FY14FY15 FY16 FY17 FY18Estimated Annual Street Mtc Revenues2,665,000$ 2,665,000$ 2,665,000$ 2,665,000$ 2,691,650$ 2,718,567$ Estimated Annual Increase ‐ Attributed to Annexations‐ 0%0%1%1%1%Total Estimated Revenues2,665,000$ 2,665,000$ 2,665,000$ 2,691,650$ 2,718,567$ 2,745,752$ Current Revenues Dedicated to CIP %11.0%11.0% 13.0% 15.0% 15.0% 15.0% Plus: Increase Dedicated to CIP0.0%2.0%2.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP11.0%13.0% 15.0% 15.0% 15.0% 15.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP293,150$ 346,450$ 399,750$ 403,748$ 407,785$ 411,863$ 600,000500,000400,000300,000200,000100,0000FY14 FY15 FY16 FY17 FY18 UnscheduledStreet Maintenance Projects & Equipment 380 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY14FY16UnscheduledFY15FY17FY18Curb Replacement FundCR02ENG.SOUTH WILLSON, CLEVELAND TO KOCH$350,000CR03ENG.PURCHASE MICROPAVER ASSET MANAGEMENT SOFTWARE$25,000CR04ENG.SOUTH CHURCH STREET FROM STORY TO BABCOCK$350,000CR05ENG.SOUTH TRACY, STORY TO HARRISON$350,000Summary for Curb Replacement Fund (4 items)Totals by year:$375,000 $350,000$350,000FY14FY15FY16UnscheduledFY18FY17381 CIP Project Fund Curb Replacement Fund PROJECT NUMBER CR02 DEPARTMENT ENG. PROJECT NAME South Willson, Cleveland to Koch FY14 $350,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Replace the curb and gutter on both sides of Willson Avenue from Koch to Cleveland Streets, including ADA compliant pedestrian ramps at all intersections. This is a City Urban Route; a heavily used roadway. We anticipate that construction will occur in the Summer of 2013, immediately after budget approval on July 1, 2013. ALTERNATIVES CONSIDERED Do not replace the curbs at this time. ADVANTAGES OF APPROVAL This improvement will enhance storm drainage, better define and protect the street edge as well as the boulevard and make snow removal easier. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES Curb Replacement Funds New Replacement Equipment Project FY17 FY18 382 CIP Project Fund Curb Replacement Fund PROJECT NUMBER CR03 DEPARTMENT ENG. PROJECT NAME Purchase Micropaver Asset Management Software FY14 $25,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The City’s current pavement management system is based on the IWorqs software program. This program has shown itself to be deficient in a number of ways. It is inflexible, labor intensive to update, has poor graphic and display capabilities and is poorly supported. The purpose of this project is to purchase and install, in combination with $125,000 of street reconstruction funds the Micropaver software product. MicroPAVER™ provides pavement management capabilities to: (1) develop and organize the pavement inventory; (2) assess the current condition of pavements; (3) develop models to predict future conditions; (4) report on past and future pavement performance; (5) develop scenarios for M&R based on budget or condition requirements; and (6) plan projects. ALTERNATIVES CONSIDERED Continue to use the IWorqs software. ADVANTAGES OF APPROVAL A more robust, flexible and modern pavement management software system will allow staff and commissioners to more efficiently plan projects and allocate resources at the right time to maintain the City’s street network. With over 240 miles of City streets, it is becoming imperative to utilize the most efficient tools available to accomplish that task. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED There is a potential for the need to purchase future software updates. Staff time, both in the Street and Engineering Divisions will be needed on an ongoing basis to update the condition inputs. FUNDING SOURCES Curb Replacements or Street Reconstruction Funds - $150,000 Total New Replacement Equipment Project FY17 FY18 383 CIP Project Fund Curb Replacement Fund PROJECT NUMBER CR04 DEPARTMENT ENG. PROJECT NAME South Church Street from Story to Babcock FY14 FY15 $350,000 FY16 Unscheduled DESCRIPTION OF PROJECT Replace the curb and gutter on both sides of Church Street from Story to Babcock, including ADA compliant pedestrian ramps at all intersections. We anticipate that construction will occur in the Summer of 2014, immediately after budget approval on July 1, 2014. ALTERNATIVES CONSIDERED Do not replace the curbs at this time. ADVANTAGES OF APPROVAL This improvement will enhance storm drainage, better define and protect the street edge as well as the boulevard and make snow removal easier. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES Curb Replacement Funds New Replacement Equipment Project FY17 FY18 384 CIP Project Fund Curb Replacement Fund PROJECT NUMBER CR05 DEPARTMENT ENG. PROJECT NAME South Tracy, Story to Harrison FY14 FY15 FY16 $350,000 Unscheduled DESCRIPTION OF PROJECT Replace the curb and gutter on both sides of Tracy from Story to Harrison, including ADA compliant pedestrian ramps at all intersections. We anticipate that construction will occur in the Summer of 2015, immediately after budget approval on July 1, 2015. ALTERNATIVES CONSIDERED Do not replace the curbs at this time. ADVANTAGES OF APPROVAL This improvement will enhance storm drainage, better define and protect the street edge as well as the boulevard and make snow removal easier. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES Curb Replacement Funds New Replacement Equipment Project FY17 FY18 385