HomeMy WebLinkAboutAdoption of the Community Trails Enhancement Progr_7.pdf
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Adoption of the Community Trails Enhancement Program (CTEP)
Capital Improvement Plan (CIP) for FY14-18.
AGENDA ITEM TYPE: Action
MEETING DATE: November 26, 2012
RECOMMENDATION: Adoption of the Community Trails Enhancement Program
(CTEP) Capital Improvement Plan (CIP) for FY14-18.
BACKGROUND: This is a NEW area of our Capital Improvement Plan proposal this year.
The City receives an annual allocation of federal Community Trails Enhancement Program
(CTEP) money each year via the State of Montana Department of Transportation. In order to
improve our planning process for expenditure of this money, we have developed this section of
our Capital Improvement Plan. It is somewhat unusual, in that these dollars are never held by
the City – they are held by the state, and projects must be completed under strict coordination
and approval of the state.
If acceptable to the Commission, the annual CIP process would replace the “task force” that was
being convened and making recommendations on an ad-hoc basis in the past.
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For the CIP that is drafted and attached, we have stated our known allocation balances, required
local match, estimated allocations in future years, and listed the un-completed CTEP projects
that were approved by the Commission in December 2010. As you can see, the City has a
substantial balance of CTEP money that could be allocated to additional program projects.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. If the Commission is does
not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY14.
Report compiled on: November 19, 2012
Attached: Draft - CTEP CIP
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Community Transportation Enhancement Program (CTEP)Capital Improvement PlanFinancial Summary Current YearFY13 FY14 FY15 FY16 FY17 FY18UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 403,193$ 554,540$ 689,244$ 837,544$ 1,004,468$ 1,272,041$ Plus: Annual Federal Allocation (86.58%) 225,832$ 228,090$ 230,371$ 232,675$ 235,002$ 237,352$ Plus: Match Required from General Fund (13.42%) 30,515$ 31,613$ 31,929$ 32,249$ 32,571$ 32,897$ ‐$ Plus: Match Required Other (13.42%) Less: Scheduled CIP Project Costs (105,000)$ (125,000)$ (114,000)$ (98,000)$ ‐$ ‐$ Projected Year‐End Cash Dedicated to CIP 554,540$ 689,244$ 837,544$ 1,004,468$ 1,272,041$ 1,542,290$ Assumptions Made for Revenue Estimates:FY14 FY15 FY16 FY17 FY18Estimated Annual CTEP Allocation 225,832$ 228,090$ 230,371$ 232,675$ 235,002$ Plus: Estimated Increase/Decrease in Federal Allocation 1% 1% 1% 1% 1%Total Estimated Revenues Dedicated to CIP 228,090$ 230,371$ 232,675$ 235,002$ 237,352$ ProjectedProjectedNote: These monies are NOT in the custody of the City of Bozeman. They are aFederal allocation of Gas Tax Dollars that are held in an account at the State andreimbursed to the City for state‐approved projects.Projects must meet Montana Department of Transportation and other Federal requirements. The City's actual fiscal year and the Federal Allocation year never match up.We are reporting what Allocations are available to us in each fiscal year.140,000120,000100,00080,00060,00040,00020,0000FY14 FY15 FY16 FY17 FY18 UnscheduledCity of Bozeman CTEP Projects & Equipment257
CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY14FY16UnscheduledFY15FY17FY18CTEPCT001ENG.ACCESSIBLE CURBS AND STRIPED CROSSWALKS$125,000CT002ENG.INSTALL SIDEWALK ALONG SOUTH SIDE OF OAK, EAST OF 25TH$28,000CT003ENG.INSTALL SIDEWALK ALONG SOUTH SIDE OF TSCHACHE ROAD ALONG THE ROSE PARK FRONTAGE.$16,000CT004ENG.INSTALL SIDEWALK AT CENTENNIAL PARK$35,000CT005ENG.INSTALL SIDEWALK ALONG OAK STREET, ROSE PARK FRONTAGE$35,000CT006ENG.INSTALL SIDEWALK ALONG SOUTH SIDE OF DURSTON, BETWEEN FLATHEAD AND MEAGHER STREETS.$98,000Summary for CTEP (6 items)Totals by year:$125,000 $114,000$98,000FY14FY15FY16UnscheduledFY18FY17258
CIP Project Fund
CTEP
PROJECT NUMBER
CT001
DEPARTMENT
ENG.
PROJECT NAME
Accessible Curbs and Striped Crosswalks
FY14
$125,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This project is to design and replace curbs and crosswalks with improved ADA facilities at intersections: S. Grand and W Hayes;
5th and Alderson; 5th and Dickerson; 5th and Story; 6th and Curtis; 6th and Story; 7th and Alderson; 7th and Curtis; 7th and
Dickerson. These intersections were grouped together and chosen because of their extreme age, their specific condition of
lacking ramps, and proximity to the University and numerous City Parks. Each year the City is allocated funds from the federal
Community Transportation Enhancement Program, through the State of Montana Department of Transportation. These funds
can be used for pedestrian and bicycle facilities, landscaping and scenic beautification, historic preservation, rehabilitation of
historic transportation facilities, and other transportation types of enhancements. Currently City staff is working from a list of
projects that were created by a steering committee and approved by the City Commission.
ALTERNATIVES CONSIDERED
There could be consideration to contract the design work and contract administration. There could also be consideration to
fund this work from other sources; or, delay the project further.
ADVANTAGES OF APPROVAL
CTEP funds 86.58% of the projects with 13.42% being funded by a local match. In kind work by City staff can be considered part
of the local match. This funding source allows for local transportation enhancement projects to be funded with only a portion of
the cash coming from direct city dollars.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Future maintenance of sidewalks and pedestrian ramps
FUNDING SOURCES
CTEP Allocation - (86.58%) and Local Match, usually coming from the General Fund (13.42%)
New
Replacement
Equipment
Project
FY17 FY18
259
CIP Project Fund
CTEP
PROJECT NUMBER
CT002
DEPARTMENT
ENG.
PROJECT NAME
Install Sidewalk along South Side of Oak, East of 25th
FY14 FY15
$28,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This project is to install 681' of sidewalk on Oak Street along the Santa Fe Red's property line, and 191' of sidewalk along North
9th Park. Currently, no pedestrian sidewalk exists to connect the pedestrian facilities. Design will be done by City Engineers.
ALTERNATIVES CONSIDERED
Each year the City is allocated funds from the federal Community Transportation Enhancement Program, through the State of
Montana Department of Transportation. These funds can be used for pedestrian and bicycle facilities, landscaping and scenic
beautification, historic preservation, rehabilitation of historic transportation facilities, and other transportation types of
enhancements. Currently City staff is working from a list of projects that were created by a steering committee and approved by
the City Commission.
ADVANTAGES OF APPROVAL
Improves pedestrian walk-ways by connecting sidewalks in this heavily-traveled area of town. CTEP funds 86.58% of the projects
with 13.42% being funded by a local match. In kind work by City staff can be considered part of the local match. This funding
source allows for local transportation enhancement projects to be funded with only a portion of the cash coming from direct city
dollars.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
CTEP Allocation - (86.58%) and Local Match, usually coming from the General Fund (13.42%). City engineer time could be
considered local match.
New
Replacement
Equipment
Project
FY17 FY18
260
CIP Project Fund
CTEP
PROJECT NUMBER
CT003
DEPARTMENT
ENG.
PROJECT NAME
Install Sidewalk along South Side of Tschache Road along the Rose Park Frontage.
FY14 FY15
$16,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This project would install 395' of sidewalk where none currently exists along Tschache Road in front of Rose Park. The project
would be designed by City Engineers.
ALTERNATIVES CONSIDERED
Each year the City is allocated funds from the federal Community Transportation Enhancement Program, through the State of
Montana Department of Transportation. These funds can be used for pedestrian and bicycle facilities, landscaping and scenic
beautification, historic preservation, rehabilitation of historic transportation facilities, and other transportation types of
enhancements. Currently City staff is working from a list of projects that were created by a steering committee and approved by
the City Commission.
ADVANTAGES OF APPROVAL
Improves pedestrian walk-ways by installing them near community park and trail facilities. CTEP funds 86.58% of the projects
with 13.42% being funded by a local match. In kind work by City staff can be considered part of the local match. This funding
source allows for local transportation enhancement projects to be funded with only a portion of the cash coming from direct city
dollars.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Sidewalk maintenance to be done by Parks Department.
FUNDING SOURCES
CTEP Allocation - (86.58%) and Local Match, usually coming from the General Fund (13.42%). City engineer time could be
considered local match.
New
Replacement
Equipment
Project
FY17 FY18
261
CIP Project Fund
CTEP
PROJECT NUMBER
CT004
DEPARTMENT
ENG.
PROJECT NAME
Install Sidewalk at Centennial Park
FY14 FY15
$35,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This project installs sidewalk where none currently exists along the South and West sides of Centennial Park. 352' will be
installed along the park from Cottonwood Street to Grand and 343' along the park from Grand to Aspen.
ALTERNATIVES CONSIDERED
Each year the City is allocated funds from the federal Community Transportation Enhancement Program, through the State of
Montana Department of Transportation. These funds can be used for pedestrian and bicycle facilities, landscaping and scenic
beautification, historic preservation, rehabilitation of historic transportation facilities, and other transportation types of
enhancements. Currently City staff is working from a list of projects that were created by a steering committee and approved by
the City Commission.
ADVANTAGES OF APPROVAL
Improves pedestrian walk-ways by installing them near community park and trail facilities. CTEP funds 86.58% of the projects
with 13.42% being funded by a local match. In kind work by City staff can be considered part of the local match. This funding
source allows for local transportation enhancement projects to be funded with only a portion of the cash coming from direct city
dollars.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Sidewalk maintenance by Parks Department.
FUNDING SOURCES
CTEP Allocation - (86.58%) and Local Match, usually coming from the General Fund (13.42%). City engineer time could be
considered local match.
New
Replacement
Equipment
Project
FY17 FY18
262
CIP Project Fund
CTEP
PROJECT NUMBER
CT005
DEPARTMENT
ENG.
PROJECT NAME
Install Sidewalk along Oak Street, Rose Park Frontage
FY14 FY15
$35,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This project is to install an additional 560' of sidewalk along the north side of Oak Street at Rose Park. There is currently 260' of
existing 5' sidewalk.
ALTERNATIVES CONSIDERED
Each year the City is allocated funds from the federal Community Transportation Enhancement Program, through the State of
Montana Department of Transportation. These funds can be used for pedestrian and bicycle facilities, landscaping and scenic
beautification, historic preservation, rehabilitation of historic transportation facilities, and other transportation types of
enhancements. Currently City staff is working from a list of projects that were created by a steering committee and approved by
the City Commission.
ADVANTAGES OF APPROVAL
Improves pedestrian walk-ways by installing them near community park and trail facilities. CTEP funds 86.58% of the projects
with 13.42% being funded by a local match. In kind work by City staff can be considered part of the local match. This funding
source allows for local transportation enhancement projects to be funded with only a portion of the cash coming from direct city
dollars.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Sidewalk maintenance by Parks Department.
FUNDING SOURCES
CTEP Allocation - (86.58%) and Local Match, usually coming from the General Fund (13.42%). City engineer time could be
considered local match.
New
Replacement
Equipment
Project
FY17 FY18
263
CIP Project Fund
CTEP
PROJECT NUMBER
CT006
DEPARTMENT
ENG.
PROJECT NAME
Install Sidewalk along South Side of Durston, between Flathead and Meagher Streets.
FY14 FY15 FY16
$98,000
Unscheduled
DESCRIPTION OF PROJECT
This project will install 0.4 miles of sidewalk on the south side of Durston Road, between Flathead and Meagher streets, where
none currently exists right now.
ALTERNATIVES CONSIDERED
Each year the City is allocated funds from the federal Community Transportation Enhancement Program, through the State of
Montana Department of Transportation. These funds can be used for pedestrian and bicycle facilities, landscaping and scenic
beautification, historic preservation, rehabilitation of historic transportation facilities, and other transportation types of
enhancements. Currently City staff is working from a list of projects that were created by a steering committee and approved by
the City Commission.
ADVANTAGES OF APPROVAL
Improves pedestrian walk-ways by installing them near community park and trail facilities, and near schools. CTEP funds 86.58%
of the projects with 13.42% being funded by a local match. In kind work by City staff can be considered part of the local match.
This funding source allows for local transportation enhancement projects to be funded with only a portion of the cash coming
from direct city dollars.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
CTEP Allocation - (86.58%) and Local Match, usually coming from the General Fund (13.42%). City engineer time could be
considered local match.
FUNDING SOURCES
New
Replacement
Equipment
Project
FY17 FY18
264