HomeMy WebLinkAboutBuilding Inspection 1st Quarter Report FY 13_Part5Page | 1
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Risk, Chief Building Official
Tim McHarg, Planning Director
SUBJECT: Building Inspection 1st Quarter FY13 Update
July 1, 2012 – September 30, 2012
MEETING DATE: November 19, 2012
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Accept this report detailing the financial and workload position of
the Building Inspection Division for the quarter ending September 30, 2012.
BACKGROUND: To keep the City Commission and the City Administration informed
regarding the Building Division revenues and workloads we committed to make quarterly reports
regarding revenues, staffing levels and operating costs within the department.
The following sections represent the FY13 1st Quarter.
A. REVENUE: Our total revenue for the 1st quarter was $344,320.
First Quarter Monthly Revenues
July $117,910
August $101,512
September $124,898
Average Monthly Revenues: $114,773
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B. EXPENDITURES: Our total expenditures for the 1st Quarter were $233,342.
First Quarter Expenditures
July $74,141
August $84,404
September $74,797
Average Monthly Expenditures: $77,781
Building Division Revenue/Expenditure Comparison- FY13/FY12
FY 2013
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
FY 2012
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
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1st Quarter Budget Status - 25% of Year Lapsed, 75% Remains
Budget Spent Amount Remaining Percent Remaining
Personnel $731,428 ($184,979) $546,449 74.7%
Operating $155,188 ($48,364) $106,824 68.8%
CIP $100,000 - $100,000 -
Total 986,616 ($233,342) $753,274 76.3 %
C. CASH RESERVE: The Administrative Rules of Montana allow the building division to
maintain a “cash reserve fund” derived from building permit fees provided that the reserve
amount does not exceed the building division operating costs for a 12 month period. Our
estimate of the building division operating costs for FY13 was $986,616.
At the beginning of the 1st quarter the Building Inspection Fund Cash Reserve was $985,903.
At the end of the 1st quarter our Cash Reserve balance was $1,116,461.
D. PERMIT ACTIVITY: Building Permits for New Construction Only - Does not include
tenant improvements, remodels, re-roofs, etc.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Building 506 506
Electrical 230 230
Plumb/Mech 314 314
Fire Systems 4 4
Demolition 12 12
Total Permits 1066 1066
E. NEW BUILDING VALUATION - Does not include tenant improvements, remodels, re-
roofs, etc.
Occupancy Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial $20,237,175 $20,237,175
Residential $26,876,767 $26,876,767
Total $47,113,942 $47,113,942
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F. PLAN REVIEW: Completed Plan Reviews.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial 184 184
Residential 251 251
Total 435 435
G. BUILDING INSPECTION: Completed Building Inspections;
Average Daily Inspections (per inspector) Standard 15
July 23.83
August 20.16
September 20.27
Average inspections per day for the quarter 21.42
The total number of completed inspections, to date, for FY13 equals 4865
H. CODE COMPLIANCE:
Activity 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
New Cases 8 8
Closed Cases 13 13
Citizen Complaints 21 21
Stop Work Orders 7 7
Business License Inspections 109 109
I. STAFFING: At this time, the Building Division staff consists of the Chief Building Official,
2 Plans Examiners, 4 Building Inspectors, 1 Code Compliance Officer, 1 Permit Coordinator,
and 1 Permit Technician. The COB Planning Director currently serves as the Building
Division department head.
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During the past year both our office and field staff experienced an extremely heavy workload.
In anticipation of a continued increase in workload for our 2013/2014 building season, we are
analyzing our projected workload in order to make appropriate increases to our current
staffing level.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Our monthly revenue for the 1st Quarter averaged $114,773 per month and
totaled $344,320 for the quarter.
Our monthly expenditures for the 1st quarter averaged $77,781 per month and totaled $233,342
for the quarter.
The Building Division Reserve Fund balance at the end of the 1st Quarter was $1,116,461 which
equals approximately 112% of our FY13 Budget Request of $986,616.
While we are currently at 112% of our allowable cash reserve our anticipated increase in staffing,
in conjunction with the upcoming winter slow season, will adjust our reserve balance to
appropriate levels.
Summary: Total new construction is up 35%, our highest first quarter in 4 years.
Plan check revenue, our best indicator of future construction, is up 48%.
Total revenue is up 18%, our highest first quarter in 4 years.
The fiscal year is just beginning but we are all encouraged by these early indicators.
Attachments: None
Report Compiled On: October 16, 2012
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