HomeMy WebLinkAboutMeeting Minutes_7-3-12Bozeman Climate Partners
Communications & Outreach Working Group
/
Meeting Minutes
July 3rd, 2012, 9:00am
Bozeman City Hall, City Commission Room
Members Attending:
Jeff Moore, Jay
Sinnott, Nick Bentley, Kathy Powell, Kristen Walser
Emily Baker (Energy Corps Member)
Staff Present:
Natalie Meyer (Staff Liaison)
Call to Order
Changes to the Agenda
None
Approval
of Minutes
Approved
Public Comment
None
Logo Selection
Discussion of color options given by Bunkers.
Logos look different when printed on different printers, levels of toner. Look different
on different computer screens. Tricky to choose.
Went over the voting pre-meeting: quite a mixed bag.
Lots of good options. Axed mono-chromatic options to give us variety in palate.
Axed orange and blue for sporty (broncos) look.
Selected 1a, 1b, 2a for final choice, once we get saturation adjusted on 1b.
Website RFP
Received proposals from 6 parties.
Group members
were able to see proposals before meeting.
Distributed summary table of components on which the group will be scoring proposals to facilitate comparison.
Began with MediaWorks proposal.
We liked a few of the sites, but they seemed to be travel-blog types of things, not a large educational site. A few members did not think they were visually appealing. With the substantially
higher price tag, the group thought we could probably rule out MediaWorks, mostly for being out of our budget range.
Moved to proposal by John Wallace. A good budget option; we liked many of the sites he had constructed. However, the proposal did not address accessibility issues (for those with disabilities),
and the group was not in love with the suggestion of using pre-made themes, which may not have a unique feel.
Clark Corey Designs was a nice proposal, with visually appealing websites.
Many large images on the sites, and the group liked the look. However, the many grammatical errors in the proposal were hard to overlook.
Group discussed importance of grammar in proposal:
many had substantial errors. Bad grammar is not necessarily an indication of bad programming, but perhaps is an indication of professionalism. Additionally, another set of eyes copy-editing
could be quite useful!
Develobling was a favorite of H. Baker. She liked their sites a lot. E. Baker disagreed; she thought they weren’t too appealing, and were a bit ‘90s, especially
the 5280 dubstep site.
Discussion of the various pricing schemes; we didn’t like the ongoing $50/ month charge for analytics assessed by Develobling.
Meyer adjusted the bulk prices listed
for the set of requirements we set forth in the RFP.
Hosting: though designers suggested hosting, no need to go with any of the specific services they suggested. We can choose (no need
to put negative towards someone who may have suggested hosting on their own server).
SEO very important; we liked designers who suggested incorporating the design of SEO into our content
development, instead of implementing it on the back end.
Inquiry by N. Bentley into whether we can incorporate our knowledge of working with Bunkers into the decision. Baker thought
this would be very unfair, and that we should not take this into account, as much as possible. Proposal by Bunkers stands very well on its own, independent of any experience with the
firm.
Walser loved the Sweetpea website designed by Engine 8. Baker thought the proposal was the most professional, visually beautiful, and elegantly written. Others liked websites designed
by Engine 8 as well.
MediaWorks has many nice websites. Odd that the logo is pixilated in the RFP PDF. Discussion on wireframes vs. other types of design.
Considered differences in all
workflow proposals, as they are quite different, but easy for a layperson to decipher benefits and problems with each.
Proposals were evaluated as stated in the RFP:
Executive Summary:
5
Technical Volume: 20
Management Volume: 25
Budget Volume: 15
Attachments (examples of work): 25
Voting by each individual group member. Tally collected by N. Meyer, giving each designer
total points voted by group members.
Clark Corey: 298
Develobling: 379
John Wallace: 277
Media Works: 589
Endless Range: 304
Engine 8: 695
Engine 8 emerged as clear winner with this system. H. Baker said all her top 3 picks made it into the top 3, so
it seemed reasonable.
Group asked if all were comfortable with our choice of Engine 8. All were in favor, none were opposed.
NEXT STEPS: in RFP, Engine 8 asked the BCP to be ready to
show some of our favorite websites as inspiration at the first meeting, so he can get an idea of what the group is seeking.
Adjournment – 10:50am