HomeMy WebLinkAboutMeeting Minutes_7-12-12bBozeman Climate Partners
Communications & Outreach Working Group
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Meeting Minutes
July 12th, 2012, 9:00am
Bozeman City Hall, Madison Room
Members Attending:
Jeff Moore, Jay Sinnott,
Paula Beswick, Benjamin Bennett, Nick Bentley, Kathy Powell, Kristen Walser, Cyndy Andrus (Commission Liaison)
Staff Present:
Natalie Meyer (Staff Liaison), Emily Baker (Energy Corps
Member)
Guests Present:
Brad Bunkers (Engine 8 Design)
Call to Order
Changes to the Agenda
None
Approval of Minutes
Approved
Public Comment
None
Logo Selection
Discussion of color
options given by Bunkers.
Discussion and round-table voting yielded 2A-2 as the winner.
Website Discovery with Brad Bunkers
Review Proposal, Q and Concerns
Bennett remarked that he thought
the process was well laid out, very detailed.
Meyer and Bunkers discussed the timeline proposed in the RFP before the meeting, and have decided that for a variety of reasons, it makes
sense to push the anticipated launch date back to the first week of September (just one week).
The group will adhere to the timeline as stated in the RFP:
Contractor Meets with Working
Group 07/12/2012
Contractor Proposes Design Concepts 07/25/2012 (this will be circulated electronically)
Working Group Meeting Aug 1st: working group will discuss design, pick direction.
Beta
Site Established 08/08/2012
Quarantine Begins (no new concepts) 08/17/2012
Proposed Site Launch 08/31/2012: MOVED BACK ONE WEEK
Review Site Outline
Discussion of features/ news, summarizing
discussions in this vein the group has had previously.
Showed Bunkers websites of the Greater Yellowstone Coalition (like the pictures associated with news stories), Portland CAN (nice
icons).
Bunkers suggested hosting these features/ news stories in a “blog”, though it needn’t be called a blog.
Bennett commented that this was a good idea, that it can be easily archived, and
helps your SEO to host this internally as a blog, though it needn’t necessarily appear that way. A convenient way to host events and news, with automatic archiving.
Photos and Content:
how will group compile these?
Text: GoogleDoc, already being used.
Beswick will start to edit content on the 23rd, our deadline for finalized text. Before then, she thinks it will be
too problematic to edit (if group members are still editing their own content, adding things).
Pictures: Bunkers suggested using Box.net.
Deadline to upload pictures from this group
is the 19th. Bunkers will use our photos as a library to draw from in design. We may need to supplement this with stock photography, or even commission a local photographer as necessary.
Calendar:
NO!
Calendars are not a good thing to include on a website, unless they are well-populated. Group thought there are likely way too many climate/ sustainability themed events to put on
this calendar, and it would require constant upkeep. Blog/ events tab is a better way to go.
Site Design Discussion
Conversation about what we like in a website of this purpose. Many
pictures, easily navigable, full of stories and resources. News, Features, and Events are of utmost importance to the site.
Features: can we get these before launch? Yes, says baker.
We need 3 at least before launch; this seemed workable.
Nominations for initial features: Streamline, Solar Panels (Susan Bilo), and the Weatherization Center.
Hosting and SEO
Hosting
recommended through BluHost.com. Inquiry as to whether we can host through a renewable-powered company? Perhaps – Bunkers will look into the issue for the group. Reliability and ease
of use may be a bigger consideration.
We will purchase all 3 endings: .com,. .net. .org and decide later which we will advertise. All 3 can be shuttled to the same site, this will eliminate
any defamatory websites, etc with similar names.
SEO: shouldn’t be an issue, with the depth of content we have. There are websites that are designed primarily with SEO (not people)
in mind: not as readable. With our amount of content, we should be good on this front.
Review milestones and next steps:
Picture Upload Deadline: July 19th.
Final Content Deadline: July
23rd.