HomeMy WebLinkAboutMeeting Minutes 4-4CAP Community Engagement & Outreach Working Group
Meeting Minutes
April 4, 2012, 9:00am
Bozeman City Hall, Madison Conference Room
Members Attending:
Nick Bentley, Jay Sinnott, Rob
Pudner, Kristen Walser, Kathy Powell, Paula Beswick, Benjamin Bennett, Cyndy Andrus (Commission Liaison)
Staff Present:
Emily Baker (Energy Corps Member)
Call to Order
Changes to the
Agenda
Approval of Minutes
Public Comment
BCAP outline for the website
Gray: possibilities to include in navigation bar
Bolded items: Navigation bar items
Ordered in priority of
tackling climate change
Page 1 How we are described. Ben agreed it’s an OK way to introduce the group.
Voting on logos
Extends our timeline
Nick: would be nice to get it in the Chronicle
Ben:
be cautious. A logo with the most votes shouldn’t necessarily be the winner, since people can just launch a popularity campaign with their friends.
How to get the word out
Put it on
the city’s website
Post it in the chronicle
Tell all graphic designers we collectively know.
Page 3
Highlighted line regarding vector files. Ben and Nick agree to leave it in, our designer should understand this information.
Can we use FaceBook to deliver logo concepts?
Lots
of issues with this. Our page is currently “inside-out” and not going to change within our timeframe.
Chronicle’s “question of the week” might be worth exploring. A point of contact
would be Nick Ehli.
Logo Concepts
Ben suggested we leave the quantity open-ended, not limited to 3.
City license issue: if we like their submissions, we may let them complete that
process after submitting.
Timeline (Regular meetings of the group in bold)
April 17 Designs submitted
April 18 Designs reviewed by group; designer selected.
April 25 Special meeting:
meet with designer to discuss vision for logo.
May 2 Discussions on Website; no action needed on logo.
May 16 Return present designs. Group picks favorites
June 6 Edited designs
presented.
June 6 to 20 Public comment period; designs up at Library, perhaps online.
June 20 Final design.
Cyndy: We should meet April 25 to give designers more lead time. Agreed
by group.
The question was asked, “Who will own the logo?” Page 3 states the logo will belong to the city.
Page 5. Files must be vector-based, not just EPS and JPG
Usage Guidelines:
Take these out, we can write them later.
-Take out examples of correct usage and sizing guidelines. We can generate these.
-Leave just digital deliverables to be generated by designers.
-Take
out examples of incorrect usage.
-Logo should be delivered as artwork without fonts necessitated.
Kathy: Page 4 Public Input needs clarification
-Paula: The value of the Chronicle or
online posting is exposure, not just the actual feedback.
-Could post on easels at the public library or city hall.
-Invite the public to comment on concepts after we review them.
We
will not have online voting
-Cyndy: This group has been very open and transparent so far, and doesn’t need to include every comment from the public.
-Designers don’t really want to hear
everyone’s personal preferences and they aren’t always constructive.
Website
Include case studies of different actions from around town
Nick: Wordpress of another widely used platform allows us to easily transfer it from person to person.
Jay: The website
for Park City, Utah is a separate entity. This begs the question – Should we be one with the city or separate?
Our goal is to get people involved so how should we organize it?
Arrange
from highest impact to lower impacts
Within each, embed clear calls to action
Be redundant to catch people in different ways.
Jay: Can we link to businesses that can help?
Emily:
Yes, as long as we’re open to adding new entities.
Cyndy: The city needs to be careful that it isn’t advocating for certain businesses over others.
Paula: We aren’t capable of certifying
different businesses/industries.
Kathy: We can link to an outside website that lists information.
Questions
Main Headings – Group them together (Food, Waste, Water)
It should be
set up so things can always be added later.
Is this a climate action site or a city sustainability site?
Start with a clear focus and build on later. Also, link to other resources.
Add
infographics to help people understand how pieces fit together (pie charts, etc)
While working on the site, include information on what’s going to be added later.
Jay: Those who have
signed up to be a partner should be listed. Where would this be located?
Paula: Under “Be a Partner.” This is where people will also be able to sign up.
Status Reports: What are we
reporting, and how frequently?
How can we incorporate the CAP?
Total download available in the About Us section
Link to relevant information on each section’s page.
Divide into
2 parts: Active and Planned.