HomeMy WebLinkAboutAward of Bid to Lutey for Water building Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Facility Services Superintendent Chuck Winn, Assistant City Manager
SUBJECT: Award of bid to Lutey Construction for the remodel and renovation of the
Water Department Building at 5519 Saxson Way, in the Laurel Glen subdivision.
MEETING DATE: November 5, 2012
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the award of bid to Lutey
Construction for remodel and renovation of the Water Department Building in the Laurel Glen
subdivision. The bid amount which includes alternate #1 and #2 is $53,515.00.
SUGGESTED MOTION: Authorize the City Manager to sign the award of bid to Lutey
Construction for the remodel and renovation of the Water Department storage building at 5519
Saxson Way.
BACKGROUND: A pre-bid walk through for this project was conducted on October 4. Nine
contractors attended. Bids were opened on this project on October 17. Four bids were received
on the project. The proposals were reviewed by staff. The lot and construction of the original storage building was a condition of annexation for the
final plat for phase two of the Laurel Glen Subdivision. After annexation the contractor was
allowed to use the building for a time for a staging area for construction activities. After the five
year timeline it was turned over to the city as part of the original agreement.
The building will be used as a west end storage facility and staging area for the Water
Department and other city departments. The renovation work will include the construction of a
break area, restroom, and shower for staff to limit the need for travel across town.
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UNRESOLVED ISSUES: None at this time.
ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: The upgrades for this building are budgeted for in the Water Fund
Capital Improvement Plan project budget under Water Operations. It is project number PW02.
There is $100,000.00 currently budgeted and the balance of the money will be used for needed site improvements.
Attachments: Commission Memo Bid Form
Notice of Award Letter
Report compiled on: October 23, 2012
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BID FORM 1
BID FORM
LAUREL GLEN WATER FACILITY BUILDING IMPROVEMENT PROJECT
P.O. BOX 1230
CITY OF BOZEMAN
BOZEMAN, MONTANA 59771
TO: City Clerk
121 North Rouse Ave.
P.O. Box 1230
Bozeman, Montana 59771-1230
THE UNDERSIGNED BIDDER, having familiarized themselves with the Work required by the
Contract Documents, the site(s) where the work is to be performed, local labor conditions and all laws,
regulations, municipal ordinances and other factors which may affect the performance of the Work, and
having satisfied himself of the expense and difficulties attending performance of the work:
HEREBY PROPOSES and agrees, if this bid is accepted, to enter into an Agreement, in the form
attached, to perform all work for the construction of the LAUREL GLEN WATER FACILITY
BUILDING IMPROVEMENT PROJECT, including the assumption of all obligations, duties, and
responsibilities necessary for the successful completion of the contract and the furnishing of all materials
and equipment required to be incorporated in, and form a permanent part of, the work; tools, equipment,
supplies, transportation, facilities, labor, superintendence, and services required to perform the Work;
Bonds, Insurance and Submittals; all as indicated or specified in the Contract Documents to be
performed or furnished by Contractor within the time and for the prices set forth in the following
schedules.
Sealed Bids are due in the office of the City Clerk, second floor of City Hall by 2:00p.m.,
Wednesday, October 17, 2012. At which time the bids will be opened and read at 2:30p.m. in the City Commission Meeting Room.
Please turn in this full page package for your bid. No electronic versions will be accepted. Mailed bids
must be received by the date and time specified. Please submit the bid in a sealed envelope with the title
– Laurel Glen Water Facility Remodel Project and list the name of your firm on the outside of the
sealed bid envelope.
The physical address is: City Clerk’s Office, Suite 200, City Hall, 121 North Rouse Ave., Bozeman, MT.
The mailing address is: City Clerk’s Office, Suite 200, City Hall, P.O. Box 1230, Bozeman, MT.,
59771.
The City reserves the right to reject any and all Responses to Bids received or to waive bid informalities.
The City of Bozeman is an Equal Opportunity Employer.
The undersigned bidder agrees to be bound by this Bid for a period not to exceed 60 days.
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BID FORM 2
The undersigned Bidder agrees to furnish the required Bonds and to enter into a contract within fifteen
(15) calendar days after Owner's acceptance of this Bid, and further agrees to complete all Work within
the time specified per schedule after commencement of the contract time as defined in the General
Conditions.
The preferred contract time is approximately 90 calendar days.
Where multiple schedules are awarded under a single Contract, the contract times shall run concurrently
unless separate notices to proceed are issued for the awarded schedules.
Liquidated Damages shall be as specified in the attached Scope of Work of the Agreement Form.
The undersigned Bidder agrees that the unit prices shall govern in checking the Bid, and should a
discrepancy exist in the total prices and total amount of Bid as listed above, after extensions are checked
and corrections made, if any, the total amount of the Bid as corrected shall be used in awarding the
contract.
The undersigned Bidder agrees that he has been afforded access to the construction site and has
performed those independent site investigations as he deemed necessary.
The undersigned Bidder hereby certifies the following:
A) That this Bid is genuine and is not made in the interest of, or on behalf of, any undisclosed person,
firm, or corporation, and is not submitted in conformity with any agreement or rules of any group,
association, organization, or corporation;
B) That he has not directly or indirectly solicited any other Bidder to put in a false or sham Bid;
C) That he has not solicited or induced any person, firm, or corporation to refrain from bidding;
D) That he has not sought by collusion to obtain for himself any advantage over any other Bidder or
over the Owner.
E) That he is not currently operating beyond the contract time on any previously awarded public works
contract as defined and required by Article 15-50-203, MCA, as amended.
The undersigned Bidder(s) either singularly or as a joint venture hereby certifies (certify) pursuant to
Article 37-71-203, MCA, that he (they) is (are) duly and regularly licensed.
BIDDER agrees to perform all the work described in the CONTRACT DOCUMENTS for the following lump
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BID FORM 3
sum: BID SCHEDULE
Bid Item
No.
Description Total Amount
1
Construct a Break Room, Restroom and Shower in the
South East Corner of the Pre-Fabricated Building
$
Alternate
1
Install Floor Drain in Center of Shop Floor $
Alternate
2
Install Utility Sink in Break Room Area $
TOTAL CONTRACT BID PRICE $_________________________
____________________________________________________________________________________
(TOTAL CONTRACT BID PRICE- WRITTEN WORDS)
The undersigned Bidder acknowledged receipt of the following Addenda, which have been considered in
preparation of this Bid:
No._____________________________ Dated____________________
No._____________________________ Dated____________________
No._____________________________ Dated____________________
No._____________________________ Dated___________________
Submitted this _____ day of _____________________, 2012.
SIGNATURE OF BIDDER:__________________________________________
Montana Contractor Registration Number______________________________
If an individual:_____________________________________________
doing business as_____________________________________________
If a Partnership:___________________________________________by
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BID FORM 4
________________________________________, partner
_____________________________________________
If a Corporation:_____________________________________________
(a) ____________________________________________
by ____________________________________________
(Seal &
Title___________________________________________ Attest)
Business Address of Bidder: __________________________________
_______________________________________________
If Bidder is a joint venture, other party must sign below:
Montana License Number and Class______________________________
If an Individual:_______________________________________ doing
business as _________________________________________________.
If a Partnership: __________________________________________
by ________________________________Partner
__________________________________________
If a Corporation:____________________________________________
(a)______________________________Corporation
by _________________________________________
(Seal &
Title________________________________________ Attest)
NON-DISCRIMINATION AFFIRMATION FORM
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BID FORM 5
_________________________ [name of entity submitting] hereby affirms it will not discriminate on
the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of
actual or perceived sexual orientation, gender identity or disability in the performance of work
performed for the city of Bozeman, if a contract is awarded to it, and also recognizes the eventual
contract, if awarded, will contain a provision prohibiting discrimination as described above and
that this prohibition shall apply to the hiring and treatment of the _________________________
[name of entity submitting] employees and to all subcontracts it enters into in performance of the
agreement with the city of Bozeman.
Signature of Bidder: ______________________________
Person authorized to sign on behalf of the bidder
SCOPE OF WORK AGREEMENT FORM
LAUREL GLEN WATER FACILITY BUILDING IMPROVEMENT PROJECT
CITY OF BOZEMAN
P.O. BOX 1230
CITY OF BOZEMAN
BOZEMAN, MONTANA 59771
Following is a summary of the proposed scope of work identified at the pre-construction walk through
conducted on Thursday, October 4, 2012. The purpose of the project is to modify the existing building
to add a Break Room, Restroom, and Shower to the existing pre-fabricated building.
In addition to the bid number provided, the contractor is asked to provide a construction time line
outlining the critical steps and stages of the project and a calendar showing how the work will be
completed.
Upon award, the contractor will complete the contract document that was provided during the walk
through, an electronic version can be provided. The contractor will also need to provide proof of
insurance at the rates specified and a performance bond for the project.
The job will be subject to both state and local rules including: state prevailing wage rates; 1% Mt. Dept.
of Revenue Withholding; and City of Bozeman non-discrimination resolution.
The identified work components include:
FRAMING
1. Frame walls with 2 by 4 or 2 by 6s in order to meet the load requirements for the upstairs
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BID FORM 6
storage area over the bathroom and shower and to leave enough space for any needed
plumbing.
2. Provide adequate backing for all hand rails and fixtures.
3. Walls on the inside of the remodeled area will be the required thickness of drywall with a
smooth wall finish. The bathroom and shower will have four foot high wainscot application
of FRP.
4. The exterior of the installed walls will be T-111 plywood siding.
5. The perimeter walls will be insulated. The interior walls will have sound batt insulation
material in the walls. The ceiling areas over the bathroom and shower will also be insulated.
6. The break room area will have a drop ceiling installed just above the south wall window.
The restroom and bathroom will have a hard lid with a full height of 8 feet.
7. A counter area will be installed in the break room for the sink and an under counter ice
machine.
8. The doors will all be one hour rated metal doors with hook handles and privacy locks on the
bathroom and shower. The entry door for the break room will have a window on the top half
of the door. All doors will have closures with hold open devices.
ELECTRICAL
1. The existing ceiling mounted light fixtures will be converted to four foot T-8 lamps. One
fixture will be removed on the southeast corner and the second fixture on the south edge of
the building will be moved to the west just outside of the installed perimeter wall. All lights
will be on an occupancy sensor.
2. Six new two tube 4 foot T-8 fixtures will be installed in the new building areas. Over counter
fixtures will be installed over the break room sink and the bathroom sink. A recessed can
fixture will be installed in the shower stall.
3. Occupancy sensors will be installed in all three rooms of the new building area.
4. GFCI receptacles will be installed near the sinks in the break room and bathroom.
5. Outlets and switches will be installed per the plans and a phone and data connection in the
break room.
6. Exhaust fans will be installed in the bathroom and shower and tied to a common duct which
will exit the building on the north or east wall above the ceiling area. Timers will be installed
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BID FORM 7
with the fans and lights in these areas.
7. An electrical connection will be needed for the under counter ice machine and over counter
microwave.
8. Electrical service will be needed for the mechanical system that will be installed in the ceiling
area above the bathroom and a service for the on demand hot water heater also located above
the bathroom.
9. A light and switch for the area above the ceiling over the shower and bathroom will be
installed for service work.
10. All electrical will be tied into the breaker panel on the west wall. All new services will be
marked in the breaker panel.
11. The bathroom and shower rooms will each have a radiant heat panel installed on the ceiling.
PLUMBING
1. Water and Sewer will be brought into the building in the southeast corner. The toilet, sinks,
and shower will all meet ADA guidelines. Fixtures will match the ones installed at the City
Shop Complex for the recent remodel. Floor drains will need to be installed for the shower
and the bathroom.
2. The shower will be a similar model to the one installed at the City Shop Complex and include
a bench.
3. The hot water heater will be an on demand unit and it will be installed in the attic area over
the shower and bathroom.
4. A water and drain line will need to be installed for the under counter ice machine.
5. Alternate 1 - A floor drain will be installed mid-building for clean up and wash downs.
6. Alternate 2 - A utility sink will be installed on the west wall of the break room.
7. Appropriate size drain, waste, and vent lines will be installed per code. All water lines will
be soldered copper lines and all will be insulated.
MECHANICAL
1. Ceiling mounted exhaust fans will be installed in the bathroom and shower. A common fan
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BID FORM 8
is acceptable and will be vented to the south or east wall.
2. A high efficiency forced air natural gas furnace will be installed in the attic area over the
bathroom and shower. The natural gas line will need to be extended from the southwest
corner of the building. The supply lines will be ducted to the bathroom, shower, and break
room.
3. The unit will have a programmable thermostat.
FINISHES 1. All paint will be low VOC.
2. Vinyl base will be installed in all interior areas of the three areas.
3. Flooring in the three added areas will be vinyl tile.
4. Install counter tops for the break room sink and for the under cabinet ice machine.
5. Install a microwave shelf above the counter.
A pre-bid walk through is scheduled on site on Thursday, October 4, at 1:30 p.m. The building is
located at 5519 Saxon Way. From Bozeman, take Durston Road west to Laurel Parkway, turn north
and access the building off Saxon Way.
Arrangements can be made for a closer inspection of the building and the construction components prior
to submission of the bid. If other questions or concerns arise please contact: James Goehrung, City of
Bozeman Facilities Superintendent, 582-3232 or e-mail jgoehrung@bozeman.net.
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NOTICE OF AWARD
TO: Lutey Construction Dated: October 22, 2012
ADDRESS: 420 South 13th Bozeman, MT 59715
PROJECT: Laurel Glenn Water Building Remodel
CONTRACT FOR: Added Break Room, ADA Restroom, and ADA Shower
You are notified that your Bid dated for the above Contract has been considered. You are the
apparent Successful Bidder and have been awarded a Contract for: THE LAUREL GLEN WATER
BUILDING REMODEL. The Contract Price of your Contract is: Fifty Three Thousand Five Hundred
Fifteen Dollars ($53,515.00).
Copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award.
Sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within fifteen (15) days of the date of
this Notice of Award, that is, by November 5, 2012.
1. You must deliver to the OWNER fully executed counterparts of the Agreement including all the
Contract Documents, Work Calendar and Schedule, and Drawings.
2. You must deliver with the executed Agreement the Contract Performance Bond as specified in
the Instruction to Bidders.
3. List other conditions precedent:
Failure to comply with these conditions within the time specified will entitle OWNER to consider
your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you one
fully signed counterpart of the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CLERK OF COMMISSION)
DATE: _______________________________ APPROVED AS TO FORM:
BY: ____________________________ (CITY ATTORNEY)
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