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HomeMy WebLinkAbout09-13-12 Recreation and Parks Advisory board Minutes I L= LINKED MINUTES OF THE MEETING OF THE RECREATION AND PARKS ADVISORY BOARD SEPTEMBER 13, 2012 7:00 PM LINDLEY CENTER - 1102 E. CURTISS BOARD MEMBERS PRESENT: David Cook, Chairperson Sandy Dodge Sue Henning Salal Huber McGee Liz O'Donnell Lee Poole Elizabeth Thorsen Bill VandenBos Bob Wade Julie Zickovich Carson Taylor, Commission Liaison Kelly Pohl, GVLT Liaison Absent: Alan Engelbart Karyn Milledge Farr Steve Roderick CITY STAFF PRESENT: Mitch Overton, Director of Parks and Recreation Thom White, Superintendent of Parks& Cemetery Dan McCarthy, Aquatics Superintendent Jamie Siatta, Recreation Superintendent GUEST PRESENTERS: None COPIES OF THE RECORDING ARE AVAILABLE UPON REQUEST. 0:00:00—Chairperson Cook called the meeting to order 0:00:44-Item #1—Approve July 12, 2012Item #1—Approve July 12, 2012 meeting • No changes were requested • No public comment was provided Linked Minutes of the Recreation and Park Advisory Board Meeting,September 13,2012 Motion: Boardmember Wade motioned to approve the July 12, 2012 minutes as presented. Boardmember Dodge seconded the motion. The motion passed unanimously. 0:01:14-Approve August 17, 2012 meeting minutes: • changes requested o Correct the spelling of Sandy Dodge's name • no public comment was provided Motion: Boardmember Dodge motioned to approve the August 17, 2012 minutes as amended. Boardmember Wade seconded the motion. The motion passed unanimously. 0:02:00— Item #2—Public Comment Period, limit 3 minutes per speaker: • No public comment provided 0:02:13—Item #3—Announcements— David Cook: • Boardmember Roderick notified Chairperson Cook that he would not be in attendance tonight. • Changes to the agenda: o Parks, Recreation and Aquatics Departments as well as GVLT will provide written updates to be sent out with the agenda o If there is an item that needs to be discussed it would be brought up in the Division &GVLT Reports section or if there is a required motion and vote it will be on the agenda 0:07:13— Item #4— Park and Trail Bond Update—Sandy Dodge: • Kelly Pohl from GVLT provided the update: o the Commission voted in July to put the Bond on the ballot for$15 million o the committee is campaigning for support of the Bond and is asking for assistance by writing letters to the editor, putting yard signs up and assistance with mail drops. o at current tax rates the highest the increase would be is$45, as Bozeman grows that would amount would lesson o discussed the possibilities of what could be funded if the Bond passes o the Bond would allow for better sports fields which would bring tournaments to the area o passed out a flyer of frequently asked questions that will give more information • board members are encouraged to write letters as individuals to the Chronicle and sign as a board member and Chairperson Cook, representing the Board, will write a letter to the Chronicle in support of the bond issue, asked if there was any board member that would like to help - - ------------ --- - - _ - . __ - -- - - -- -- - --I - 2 -L_ Linked Minutes of the Recreation and Park Advisory Board Meeting,September 13,2012 • Discussed the process of deciding what the funds would be used for and who would be making the recommendations to the Commission • City Staff and other Departments need to be brought into the process also; the Planning Department has requirements for parks that would need to be met. The 2007 PROST Plan identified a lot of the needs for parks and trails • Discussed concerns that have been brought up by the public such as tax increases, Story Mansion and the Mandeville Farm 0:41:53—Item#5—Division & Gallatin Valley Land Trust Reports: • Discussed the Park Improve Grant sub-committee meeting to proactively move toward improvements to specific parks. o board members will be asked to volunteer to be on the sub-committee at next month's board meeting. • Parks—Thom White o Changing the name of Creekside Park to Lueschen Park at Creekside via a City Resolution— Motion &vote: ■ this park is located on the north west corner of Rouse and Lamme ■ a brief history of the development of the park was provided ■ Don Lueschen was instrumental is maintaining the park when it was first developed. Mr. Lueschen recently passed away and changing the name of the park would be a nice tribute to his memory Motion: Boardmember Wade motioned to approve re-naming Creekside Park to Lueschen Park at Creekside. Boardmember Henning seconded the motion. The motion passed unanimously. • Update on Recreation &Aquatics Feasibility Study—Mitch Overton o this is a completely separate item to the Parks and Trail Bond o draft results of the survey have been received. o the group working on the survey will meet again in October with more community input in what the community really wants and how much they are willing to pay o discussed the questions that were asked in the survey and what some of the answers were o a full report may not be available until November o discussed the confusion of having both the Parks and Trails Bond and the Recreation and Aquatics Facility study at the same time, a history of both projects was provided 1:15:37—Item #6—Subdivision Review—Sandy Dodge: • Recap of Southbridge Subdivision: o the history of the subdivision was explained and what was discussed at the August meeting o The following Motion was presented and approved in the August meeting minutes. ■ Motion—Sandy Dodge, Second—Sue Henning that the board approve the park master plan as presented with the addition of the stipulation that the interim park be a dedicated public park easement for up to 10 years pending the development �3� Linked Minutes of the Recreation and Park Advisory Board Meeting,September 13,2012 of Miller Park. If Miller Park is developed, Southbridge may use a portion of Miller Park to satisfy their remaining parkland requirement and reclaim the interim park. If Miller Park is not developed in this time frame,the interim park will be dedicated to the city. 1:21:46—Item #7—Discussion of Recreation & Park Advisory Board Goals& Philosophy—David Cook: • Board members were asked why they are on the board; what they would like to see accomplished; and how can the board improve. Answers are below: o Boardmember Wade: ■ active in athletics; wants to accomplish work on trails, bike lanes,and aquatics; board does a good job advising the commission and provides a sounding board for residents o Boardmember Zickovich: ■ originally thought the board would be more of a conservation direction rather than recreational; would like a guideline of what gets brought to the board and what doesn't-an example is the cyclocross track that was built without the boards or the bike communities input; wants more in depth discussions of staff issues and what they need o Boardmember VandenBos: ■ was retired and lives close to Lindley Park;the purpose of the board is defined,the board is advisory to the City Commission, this is the forum for the public to voice their opinion o Boardmember Dodge: ■ lives about six blocks from Southside Park and watched the tennis courts degrade, wanted to make that change; would like to see the city be more bike friendly and find ways to get kids on their bikes to ride to school;the board is here to advise the commission, likes that the commission liaison is engaged in what this board is doing o Boardmember Huber McGee: ■ wants to be proactive as a board in advising the commission on what we do in our own lives; wants to be in a new location for the meetings, this is a place that could be rented and the meetings could be held in a meeting room at City Hall; would like the Board to have one yearly project to address and spearhead;the open discussion forum about issues is important; Earth Day should be something that the Board should be a part of;thinks a member should be on the Neighborhood Council;would be fun to have each board member pick a park that they are responsible for to see how they could help with the needs of the park • the remaining board members will provide their answers at next month's meeting • discussed the comments provided and some options to follow up on as well as talking to the public 2:06:44—Item #8—Parks and Recreation Department Director Report— Mitch Overton: • the information just received is very positive and good input, an encouraging discussion • the Forestry Division has joined Parks, Cemetery, Recreation and Aquatics as part of the Division • working on directional signage to parks from the main thoroughfares,30 signs are coming from the Street Department showing directions on how to get to city parks 4 Linked Minutes of the Recreation and Park Advisory Board Meeting,September 13,2012 • working on Cash in Lieu of Parks,the way the current code is written it only works if there is an infill situation and no property to supply; new subdivisions are using that option and only building small courtyard type parks when in reality larger parks are needed in those areas • working on partnerships to provide services to the community; have met with the School Superintendent about their open spaces, playgrounds and fields that could be used for after school activities; reached out to the hospital and MSU to see how we can better communicate and partner with them • The Exergy purchase of the Story Mansion has been pushed back • a new deck is planned for the Lindley Center, working closely with the Engineering, Building and Facilities Departments • Cyclocross track;the Rec and Park board didn't meet last month so in a few months time things can evolve. Cemetery staff worked with the group for an October race. There could have been more communication but reminded the Board that they are not a governing board they are an advisory board. • Staff are heading to Missoula at the end of the month for the state conference,they will learn what is happening in Idaho and Montana 2:22:43—Item #9—City Commissioner Perspective—Carson Taylor: • Won't be here for the October 11th meeting • Bozeman thrives because it has a series of very engaged advisory boards. There are 40 boards and there is a big push to make that number much less because each commissioner has 8 boards to attend,this board is not likely to be cut from the team because they are very active and helpful. • His philosophy is he likes to hear the ideas; he does not want to be directive; if the Commission needs the boards input he will bring the board into discussions. The sky is the limit on what is discussed; it is the group's board you can make of it what you want to but if you make more of it than you will be told. The advise matters even though it may not always be the chosen option 2:28:04—Item #10— FYI: • At 1:06:13 of the recording new board members and the Director Overton introduced themselves o Liz O'Donnell ■ is the student representative for the board ■ is a mother of 2 boys, full time student and works full time o Lee Poole ■ active in the community of Ennis while living there ■ is a conservation developer as well as being part of numerous businesses o Director of Parks and Recreation, Mitch Overton ■ gave a brief history of his education and work ■ came from Ohio, likes that Bozeman is engaged city and he likes the people that he is working with • Chairperson Cook is the Recreation & Park Board liaison for the Cemetery Board and has been for 8 years • 2 board members didn't come to the meeting, Chairperson Cook is asking again to have board members call him when they are unable to attend the meeting, do not email him. After 3 unexcused absence board members could be dismissed from the board --- — - 5 Linked Minutes of the Recreation and Park Advisory Board Meeting,September 13,2012 2:30:35- Item #13-Adiourned Q David Cook, Chairperson ATTEST�A& Michelle Dipzinsk', R c ding Secretary PREPARED BY: Michelle Dipzinski, R c ding Secretary Approved on _ 6