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HomeMy WebLinkAbout09-26-12 Library Board of Trustees Minutes Bozeman Public Library Board of Trustees Regular Meeting Library Board/Staff Conference Room Bozeman Public Library Wednesday, September 26, 2012 Minutes Attendance Present: Board Vice-Chair Jacki McGuire; Trustees Jennifer Pawlak, Judy Mathre, John Gallagher; Bozeman Public Library (BPL) Director, Susan Gregory; BPL Department Heads Lois Dissly, Terri Dood; City of Bozeman Superintendent of Facilities, James Goehrung; BPL Friends Vice-President, David House; BPL Foundation Director, Paula Beswick. Guests Rob Pertzborn, Intrinsik Architects; Tom Winston and Shasta Grenier, Grizzly Creek Films; Suzanne Reymer, Montana State Library Consultant. Call to Order The meeting was called to order by Trustee Board Vice-Chair McGuire at 4:03 pm. Approval of Minutes Trustee Judy Mathre moved that the August 22, 2012 meeting minutes be approved. Jennifer Pawlak seconded the motion. The Board voted unanimously to approve the minutes. South Wallace Development/Library Parking Lot – Rob Pertzborn, Intrinsik Architecture Paula introduced Rob Pertzborn who presented a proposal on behalf of Tom Winston and Shasta Grenier for development of the Harrington Building, located between the west side of the Library's parking lot and South Wallace. A description of proposed renovations to the building and grounds followed, to include mention of traffic concerns on South Wallace, potential direct access between the parking lot and Olive Street, and an extension of parking along the western edge which would nevertheless result in a slight reduction of parking available to Library patrons. Rob stated that ideally the project would be finished by September 2013. Concerns were expressed by Board members about the potential loss of patron parking and increased traffic on Olive Street, possible restrictions from the City, and potential legal ramifications regarding the exclusive private use of public property. After discussion the Board decided to defer a decision until the October meeting, which would allow time to request more information. Correspondence After introducing Montana State Library Consultant Suzanne Reymer, Susan shared comments from Library patrons. There was a patron request for a remote book drop on the west side of town, and a suggestion for a Library card holder/keychain. Susan received a complaint from a sight-impaired patron who tripped over a dog leashed to a handrail outside the library which he was unable to see. A patron complained that the chairs in the study rooms are too hard, and another suggested the use of “goo-gone” to remove sticky residue due to posters from the glass near the Library's front entrance. A message was received complimenting the Library building but pointing out that some of the rock gardens have been overtaken by weeds. Friends Report Friends Vice-President David House, presented an update of their activities. The Friends have received the signed Lindley Perk lease effective September 1, 2012, and have designated Erin Mock to be their liaison with concessionaire Jason Cargill. Any concerns or issues regarding the Lindley Perk will be reported to the BPL Director, who will act as a liaison with the Library Board of Trustees. The Friends are moving their annual meeting to January 13, 2013 when they hope to adopt new bylaws. David also reported that the next book sale will take place in November 2012. Foundation Report Foundation Director, Paula Beswick, presented a report on their activities. Paula began by reminding the Board of the dramatic reading of the play “8” at the Library the evening of September 26; she anticipates around 160 attendees. Local sculptor George Cole will unveil his new sculpture in conjunction with Banned Book Week at the Library on October 2, to be followed by a reception and readings of selections by local celebrities from banned or challenged books. The sculpture will be at BPL until the end of November. The Foundation will sponsor an art opening and reception on October 12, of aerial photos by Chris Boyer. The college workshops are in full swing, and will continue through October. Paula also announced the Children's Festival of the Book beginning November 3, with funding from Humanities Montana. Director’s Report Susan Gregory began by mentioning the Bozeman Sculpture Park's first anniversary on August 25, celebrated with the installation of six new works. Paula Beswick was selected as a “Humanities Hero” by Humanities Montana, and was so honored on September 6. The first annual Cinema Circus West program was held on September 9; the initial presentation was well enough attended that they plan to repeat the films on October 21. Susan then spoke about her attendance at the Montana Fall Workshops, and mentioned the ongoing conflict between publishers and libraries and the public regarding access to e-book titles. She also attended a webinar regarding the Montana Attorney General's Opinion #7 of June 1, 2012, and discussed its impact on library budgets. The Library Staff committee is finalizing preparations for the Library's Staff Training Day on October 8, at the Gallatin Gateway Inn, and Susan extended an invitation to all Board members to attend. The themes will be team building and getting staff input and ideas for long-range Library planning. Interviews will begin for the half-time custodian posts on September 27, with Susan, City Facilities Supervisor, James Goehrung; MaryJo Stanislao, Head of Circulation; and Nancy Stiner, Administrative Assistant, participating. Finally, Susan announced the selection of BPL staff, Mary Braun, as an ALA Emerging Leader for 2013. Trustee Jennifer Pawlak had a question about one item regarding patron calls in the statistical report, which Susan promised to investigate. Items for Discussion/Action Roof Project Update City Facilities Supervisor reported that the roof repair project is largely completed with the membrane, snow guards, flashing, and caulk having been finished. Two items still pending are the raised ribs discussed in the August meeting, and a defective skylight unit which will be replaced when the new one arrives. James reminded the Board of the necessity to approve Change Orders # 3 & #4; the Change Orders are already signed and it remains for the Board to approve Chair Farmer's authorizing signature. James also mentioned that they noticed several lights within the library were seen to be out when the skylights were removed, and pointed out that they were all close to the end of their life cycle, Action thus they will need to be replaced. Trustee Jennifer Pawlak moved to approve the authorizing signatures for both Change Orders #3 & #4, the motion was seconded by John Gallagher. The motion was unanimously approved. City Reports Neither City Manager, Chris Kukulski or Deputy Mayor and Library Liaison, Jeff Krauss, were present, so there was no report from the City. Adjournment There being no further public business, Vice-Chair McGuire adjourned the meeting at 5:45pm.