HomeMy WebLinkAbout09-05-12 Agency Selection Minutes9/5/12 Marketing Agency Selection Committee Meeting Minutes
Bozeman Chamber of Commerce Board Room
Committee members present: Tim Kulhman, Chair (TBID), Toni Lee (CVB), Daryl
Schliem (Chamber,CVB,TBID), Larry Lambert (TBID)
Staff: Jim Robbins (TBID,CVB)
Public: Tess (Flying Horse)
Tim opened the meeting at 9:20 A.M.
Disclosure: Jim disclosed his
communication with Flying Horse and Windfall.
A motion was made to approve the minutes from the 8/29/12 meeting, all approved.
Tim opened discussion on cost concerns. Jim explained
the new information he had received from Windfall. Overall, there was no new information that made the understanding of cost any clearer.
There was then some limited discussion about
the scoring. Four of the five score sheets were available and tabulated without cost. Flying Horse had a higher cumulative score without cost. There was some discussion about how
best and final offer may be required on cost.
Daryl made a motion that the temporarily move forward without cost, and that Jim provide two different advertising scenarios with and
without available photo’s to both companies for review of how they determine cost. Tim seconded. All approved.
There was discussion on the oral presentation. A date was picked but
needed to be confirmed with Dan. It was decided the each agency would be allotted 1 hour and 15 minutes. Up to 45 minutes would be allowed for the companies to showcase themselves,
30 minutes would be allowed for question and answers additional cost discussion, including the submission of the scenario costs.
There was a coin toss to see who would go first. Windfall
won, and will pick which time slot they prefer.
The meeting was adjourned at 10:10