HomeMy WebLinkAbout08-29-12 Agency Selection Minutes8/29/12 Marketing Agency Selection Committee Meeting Minutes
Bozeman Chamber of Commerce Board Room
Committee members present: Tim Kulhman, Chair (TBID), Dan Martin (CVB), Toni
Lee (CVB), Daryl Schliem (Chamber,CVB,TBID), Larry Lambert (TBID)
Staff: Jim Robbins (TBID,CVB)
Public: J.C. Estenesen (Flying Horse)
Tim opened the meeting at 9:00 A.M.
Disclosure:
None.
A motion was made to approve the minutes from the 6/26/12 meeting, all approved.
Jim gave a report on the response of the RFP. The RFP was sent to 12 companies. Two companies
responded, Flying Horse and Windfall. Five followed up and gave reason for non-response, five others didn’t follow up at all.
Jim discussed scoring the RFP, covering that committee
members were not allowed to communicate with each other or the agencies about the RFP.
Jim then stated that one of the companies would receive a very low score on cost. There was
much conversation that the cost proposals were not providing an accurate picture of what was being charged. The concept of Best and Final Offer was discussed which is allowable through
this RFP.
Dan made a motion to release the responses to the committee, Toni seconded, all approved.
It was decided that Jim needed to get a clearer picture of the fees of the two
companies. Everyone agreed that it was in the best interest of the BACCTD to see both companies through to the oral presentation, as long as the RFP was served properly.
No meeting
was set, as information was needed prior.