HomeMy WebLinkAbout03-6-12 Tourism Business Improvement District MinutesTourism Business Improvement District
Minutes of Meeting March 6, 2012
Chamber of Commerce Building, Bozeman Montana
Present: Daryl Schliem (Executive Director) Jim Robbins (Sales
Development)
Board Members: Andrew Ash, Lynn Bendz (sec), Tim Kuhlman (president), Larry Lambert, Carl Solvie, Tom Stenzel (treasurer)
Advisory Board Members: Melanie Stocks,
Kevin Black, Sandra Hodge
City Commission Liason: Jeff Krauss
Public: Holly Ferell ( Homewood Suites)
Tim Kuhlman opened the meeting at 12:00, asking for any disclosures, and there
were none.
He then asked for any public comment and there was none.
Introductions all around. A welcome deputy mayor Jeff Krauss who is our new commission liason.
The minutes
of the last meeting were approved after Larry Lambert requested that his “no” vote on matching funds with the CVB for funding Allegiant Air advertising program be noted.
Daryl gave
the financial report. We have $49,149.53 in the checking account and that is to last us until the end of the fiscal year on June 30. Our line of credit will provide funds if we need
additional money.
Kevin Black and Melanie Stocks gave the tournament committee report. The last weekend with Boys B basketball was a success for all the motels in town. Jim added that
about 1200 room nights occurred in 13 hotels that reported on the tournaments impact and there was likely many more rooms bokked in the other 14 hotels that did not report. Our cost
was $19,000. At $79 average per room, that is almost $95,000 in hotel revenue generated, & we spent less than $15 per rented room. Melanie said we need many more volunteers for this
weekends A basketball games. They also asked for guidance concerning how much money the TBID will be willing to spend on tournaments for the 2013/2014 season. If they 0 bid all the
venues they want to get, they will need about $111,000. There was agreement that it is money well spent and we will support the tournament committee in all the venues they are seeking.
Details later.
Jim Robbins spoke on the results of the 3 grants the TBID has seen through start to finish. How much bang for the buck are we getting? It seems to range from a low
of $12 per rented room spent, to a high of $26. Much discussion on how to garner reliable information on each event, and how to streamline the grant process. Jim said he feared increasing
numbers of community organizers will expect unrealistic money grants from the TBID, and suggested an upper limit to each grant. But it was felt we should reserve our flexibility, depending
upon the uniqueness of the event.
Jim gave a report on the Bridger Bowl Domestic Bliss program and talked about the leisure budget that we approved for $20,000. How the money should
be spent: Facebook and Budget Travel website.
Jim gave a brief sales report. He has not had a chance to get a report ready on his last excursion to Washington DC for the Destination
Convention. But he was optimistic that he had some good leads.
In other business, Larry said that at all the TBID sponsored events, our name should be listed on all brochures and advertising
that is promoting the event. Daryl gave an update on the Convention Center. Jeff Krauss gave a summary of the effort to get the Gallatin College to offer 2 and 4 year degrees in hospitality.
And mentioned at we all have to attend the annual ethics training session at the city building on April 10, 2012.
Motion to adjourn at 1:30pm. All approved. Next meeting April 3,
2012.