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HomeMy WebLinkAboutViolence Against Women Program Evaluator, Request for Proposals Affidavit of PublicationCITY OF BOZEh1AN, MONTAN -1 REQUEST FOR PROPOSALS FOR YEAR END EVALUATION OF OVW FUNDED RURAL PROJECT TO END VIOLENCE AGAINST WOMEN The City of Bozeman (City) is seeking the services of a high- ly qualified Consultant to con- duct an evaluation of the "Rural Project to End Violence Against Women." The 'Rural Project' is funded by a grant from the Office on Violence Against Women. The purpose of the evaluation is to deter- mine the effectiveness of first year activities, review pro- posed second and third -year activities, and provide recom- mendations for increasing project effectiveness consis- tent with stated goals and ob- jectives. Consultant must have at least five years experience designing, implementing or monitoring projects providing service to victims of domestic violence and sexual assault, in- cluding stalking and dating vio- lence. Experience must include projects focused on historically underserved populations. One electronic version (Portable Document Format PDF) of the proposal must be emailed no later than 5:00 p.m. on Tuesday, September a, 2012 to: agenda@bozeman.net RE: City Clerk Rural Project Evaluation, City of Bozeman Respondents that wish to provide an additional written version of the proposal may also mail the proposal. The mailed proposal must be re- ceived by 5:00 p.m. on Tues- day, September 4, 2012. Re- sponses received after 5:00 p.m., on this date will not be considered. Bozeman City Clerk, Re: Rural Project Evaluation, PO Box 1230, Bozeman, MT 59718 The goals of the three -year project are to: Protect ALL victims from fur- ther harm by dealing directly, effectively and immediately with every occurrence of sexu- al assault, domestic violence, dating violence and stalking throughout Gallatin County. • Expand capacities to identify, assess and appropriately re- spond to victims of sexual as- sault, domestic violence, dat- ing violence and stalking throughout Gallatin County while sustaining and enhancing services currently provided to ALL victims of violence against women. Scope of Services: The Consultant selected for this project will complete the following tasks: Review of all invoices and re- quests for payment submitted by sub - recipients or incurred by the City of Bozeman paid for with grant funds to deter- mine consistency with project goals and objectives, cate- gories of allowable costs, con- tracts and approved budgets. Review of all project data to determine effectiveness of project in meeting goals and objectives. Review of project collabora- tive efforts and how they sup- port meeting goals and objec- tives. • Review of outreach training and education efforts and how they support meeting goals and objectives. Evaluation of the 'overall' project approach and the ap- proaches implemented by indi- vidual participants in achieving project goals and objectives. Preparation of a 'corrective action plan' addressing any in- consistencies identified in earli- er tasks. Presentation of recommenda- Overview: tions for improving service de- In addition to the City of Bow livery and providing services to man, participants in the "Rura� victims of DV /SA in Years 2 -3 Project" include Gallatin Coun, of the project. ty, Montana State University, HAVEN (providing services tc PROPOSAL REQUIREMENTS: victims of domestic violence) All proposals must contain the Sexual Assault Counseling following information: Center, CASA/GAL (providinc legal services to children af- fected by DV /SA), and Hearts and Homes (visitation and child care service provider). AFFIDAVIT OF PUBLICATION STATE OF MONTANA ) )SS. County of Gallatin ) being duly sworn, deposes and says; that he /she is legal ad clerk of the Bozeman Daily Chronicle, a newspaper of general circulation, printed and published in Bozeman. Gallatin County. Montana; and that the notice here onto annexed CITY OF BOZEMAN, MONTANA has been correctly published in the regular and entire issues of every number of said paper for 2 insertions. Said notice was published on: 08/05/2012 08/26/2012 Subscribed and sworn to before me this 28th day of August , 2012 `-Notary_ blic for the State o ontana Residing at Bozeman, Montana CAA 81JI�i N PEA W R OX IM tai E � d Mart'wv r= � o! 803"I rl. MIT my C, Juts 28, 2016 1. Project Management Plan, including a desctiption of meth- ods and any requirements of the City in order for the Consul- tant to successfully fulfill the Scope of Services. 2. Proposed general time schedule, including start and completion dates for each of the items enumerated in the above Scope of Services. 3. Designated Project Manager and Principal Investigator (if other than Project Manager) in- cluding resumes (or c.v.'s) and brief description(s) of their ex- perience. 4. Statement of Qualifications (not to exceed three, single - spaced pages) specifically ad- dressing the Consultant's quali- fications for the specific project. 5. At the discretion of the firm, a company brochure. 6. A minimum of three (3) ref- erences from customers re- ceiving services within the past 12 months. 7. Signed Affirmation (see page four of this document). EVALUATION CRITERIA: Respondents to the Request for Proposals (RFPs) shall be evaluated on specific criteria. The contract will be awarded to the most qualified Consultant most responsive to the RFP; contingent upon cost negotia- tions within project budget. Factors include: • 50% - Has the experience, education and ability to evalu- ate federally- funded projects responsive to domestic vio- lence and sexual assault. • 30% - Has the demonstrated capacity to develop corrective action plans and recommend successful approaches for im- proving delivery of services victims of violence. • 20% - Has direct experience working with underserved pop- ulations, such as the elderly. SELECTION OF FINALISTS: At the City's discretion, a se- lection of finalists to be inter- viewed may be made by a se- lection committee representing "Rural Project" participants, otherwise, the selection will be based on an evaluation of the written responses to the RFPs. All submitted proposals must be complete and contain the information required as stated in the "Proposal Requirements" section above. EEO /ADA, The City of Boze- man makes reasonable ac- commodations for any known disability that may interfere with a responder's ability to compete in the recruitment and selection process or a respon- der's ability to perform the es- sential duties of the job. For the City to consider any such accommodation, the applicant must make known any needed accommodation. The City of Bozeman does not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, actual or perceived sex- ual orientation, gender identity, or disability in employment or the provision of services. This Policy does not preclude dis- crimination based upon bona fide occupational qualifications or other recognized exceptions under the law. Discrimination in the perfor- mance of any contract award- ed under this Request for Qualifications and Proposals on the basis of race, color, reli- gion, creed, sex, age, marital status, national origin, or actual or pceived sexual orientation, gendeerr identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded enti- ty's employees and to all sub- contracts. Every entity submit- ting under this Request for Qualifications and Proposals must sign and return the re- quired affirmation found on page 4 of 4 of this Request.