HomeMy WebLinkAboutAmendment No. 1 N 7th.pdf Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Dustin Johnson, Project Engineer
Rick Hixson, City Engineer
SUBJECT: Amendment No. 1 to Professional Services Agreement for North 7th Ave. Lighting Design and Construction
MEETING DATE: August 27, 2012
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve and authorize City Manager to sign Amendment No. 1 to the
Professional Services Agreement.
BACKGROUND: On July 11, 2010 the Bozeman City Commission approved a professional services agreement with Morrison Maierle for the North 7th Avenue Lighting Design and
Construction. This contract was for $115,861.86 and included provisions for preliminary design,
final design, picture renderings of the proposed lights within the corridor, bidding, and
construction management services for the project. Given the high visibility and impact of the proposed street lights along N. 7th Ave., the North
Seventh Urban Renewal Board (NSURB) wanted to make sure the project was done right the
first time. During the design process NSURB requested additional items that weren’t included in
the original scope of services. These items included: a sample light to be installed to better envision what the lights would look like on N. 7th Ave ($5,500), additional research on the luminare arms ($1,000), a new luminare photo rendering ($650), and additional meetings with
City staff and NSURB ($1,000). These modifications during the design process also impacted
the review process with the Montana Department of Transportation (MDT) and required revised
lighting calculations and additional coordination between Morrison Maierle and MDT. In addition, NSURB requested Morrison Maierle todraft public access easements for two properties having received Technical Assistance Grants (TAGs).
All together the additional costs will not exceed $30,000, and has pushed the project back a few
months. NSURB is satisfied with the final design and the project is currently out for bid, with the bid opening on September 11th, 2012. The goal is to have the project completed before this winter.
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At their July 11th monthly meeting NSURB recommended approval of the proposed amendments
to this professional services agreement. Engineering staff has reviewed the amendment and
found it to be acceptable.
FISCAL EFFECTS: The remainder of this contract including this amendment will be paid
out of the NSURB Big Box Funds allocation until exhausted and then paid out of the N. 7th
Urban Renewal District Fund. The NSURB FY2013 Work Plan and Budget set aside $534,349
for the lighting project in addition to $63,953 for engineering services, specifically. Based on
preliminary engineering cost estimating for Phase 1 of the N. 7th Gateway and Lighting project, staff feels sufficient funds remain to accommodate this amendment.
ALTERNATIVES: As suggested by the City Commission.
Attachments: Amendment No.1 to Professional Services Agreement
Letter from Morrison Maierle itemizing the additional costs
Report compiled on: 8/14/2012
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