HomeMy WebLinkAboutBylaws of the Bozeman Beautification Advisory Board Bylaws of the Bozeman Beautification Advisory Board
Article 1: Creation
The Bozeman Beautification Advisory Board, hereinafter referred to the as the Board,was created
January 25t", 1993 by City of Bozeman Ordinance No. 1360,whose authority is provided for in Chapter 2,
Article 5, Division 8 of the Bozeman Municipal Code.
Article II: Objectives
The Board shall act in an advisory capacity to the City Manager and City Commission in matters relating
to beautification projects and programs, and funding sources for such activities.
Article III: Powers & Duties
The Board shall have the following powers and duties:
A. To identify, investigate and recommend community beautification projects and programs to the
City Commission, and to assist in their implementation once approved;
B. In coordination with the appropriate city staff persons, to investigate and pursue grants and
other possible funding sources for beautification projects and forward recommendations to city
staff and the City Commission; and
C. To advise the City Commission concerning actions related to the beautification of city—owned
properties and facilities; and
D. The Board may have such other duties and responsibilities as the City Commission,from time to
time, may direct.
Article IV: Membership
A. Appointment—Terms
The Board shall consist of up to nine members to be appointed by the City Commission.
Members of this Board shall serve three year staggered terms. Each member may be
reappointed without any limitation on the number of reappointments. Vacancies shall be filled
in the same manner as original appointments for the balance of the term remaining. In addition
to the appointed membership, a staff member of the City Department of Planning &Community
Development shall serve as an ex-officio, non-voting member.
B. Qualifications
Persons of legal age may be appointed to the Board. A majority of the Board shall be residents
of the City of Bozeman. Nonresident members of the Board shall have some interest in the City
of Bozeman by virtue of working in the city, owning property in the city, or entering the city
frequently for any lawful purpose.
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Date Bylaws introduced in writing to the Beautification Board:June 16, 2010
Date of Beautification Board's Second Reading of Revised Bylaws:August 17, 2011
Date of Commission Adoption of Revised Bylaws: October 3, 2011 (Consent Agenda)
C. Compensation—Expenses
The City shall pay only the expenses of the Board which have been authorized by vote of the City
Commission prior to said expense being incurred. Members shall serve without compensation
for their time and services.
D. Resignations
Resignations from the Board shall be submitted in writing to the City Clerk's Office. The City
Commission shall fill vacancies occurring on the Board by a vote during a scheduled public
meeting. The City Clerk's Office will schedule the appointments to the Board on the City
Commission agenda as soon as possible following a resignation. Such appointments shall be for
the unexpired portion of the term.
E. Removal from Board
1. Any appointed member may be removed from the Board by a majority vote of the City
Commission.
2. Three unauthorized consecutive absences from regularly scheduled Board meetings
shall be grounds for removal. Absences shall be authorized by the Chair,Vice-Chair, or
the designated Department of Planning staff member serving as the Board's ex-officio
member.
Article V: Office of Agency, Staff Support
The Board shall maintain its offices in the City Department of Planning &Community Development. A
staff member of the Department of Planning &Community Development, in addition to serving as an
ex-officio, non-voting member of the board will be responsible to assist the Board in the scheduling of
meetings, distribution of agendas and meeting minutes, and providing notification of Board activities to
interested parties. They shall also serve as the staff liaison between the Board, the City Manager, and
the City Commission.
Article VI: Officers and Duties
A. The Board shall elect from its voting members a Chair and Vice-Chair at its first regular meeting
of each calendar year.
B. The Chair shall preside at all meetings of the Board and shall exercise the duties normally
conferred by parliamentary procedure on such officers. The chair may call special meetings, and
generally perform other duties as may be prescribed by the Board or City Commission. The
Chair shall initiate items for discussion and recognize all matters brought up for discussion
before the Board.
C. The Chair and Vice-Chair shall vote as members of the Board.
D. The Vice-Chair shall have the authority to act as Chair in the absence or disability of the Chair.
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Date Bylaws introduced in writing to the Beautification Board:June 16, 2010
Date of Beautification Board's Second Reading of Revised Bylaws:August 17, 2011
Date of Commission Adoption of Revised Bylaws: October 3, 2011 (Consent Agenda)
E. In the event of the absence of the Chair and Vice-Chair,the members of the Board shall select
an acting Chair.
F. Minutes shall be recorded at every Board meeting. Chair, or when absent the Vice-Chair or the
acting Chair, shall appoint a recording secretary at the beginning of each meeting. The person
recording minutes must deliver the recorded minutes to the staff liaison within seven days of
the Board meeting.
Article VII: Meetings
A. Schedule of Meetings
The Board shall hold regularly scheduled meetings as frequently as necessary to fulfill its
function and not less often than quarterly. A regular meeting place for the Board shall be
established. Any scheduled Board meeting time and location must be delivered to the City
Clerk's Office and noticed according to State of Montana open meeting laws.
B. Special Meetings
The Chair,the staff liaison, or any two (2) members of the Board may call special meetings of
the Board as needed.
C. Quorum
A majority of appointed voting members (50%or greater) shall constitute a Board quorum.
D. Open Meetings and Documents
All meetings, committee meetings, and documents of the Board shall be open to the public
according to the State of Montana open meetings laws. A minimum of 48 hour public notice
shall be given prior to the occurrence of meetings, including special meetings.
E. Rules of Order
Meetings of the Board shall be conducted according to all applicable rules and regulations of the
City of Bozeman and according to Robert's Rules of Order, unless otherwise specified in these
Bylaws. A voting member of the Board may be designated by the Chair to serve as
parliamentarian if deemed necessary. No action of the Board is official, however, unless
authorized by a majority of Board members present at a properly called and noticed meeting for
which a quorum is present.
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Date Bylaws introduced in writing to the Beautification Board:June 16, 2010
Date of Beautification Board's Second Reading of Revised Bylaws:August 17, 2011
Date of Commission Adoption of Revised Bylaws: October 3, 2011 (Consent Agenda)
F. Conflict of Interest
Board members shall be bound by all applicable provisions of the Code of Ethics adopted by the
City of Bozeman.
In the event a member is disqualified from participating in an agenda item due to a conflict of
interest, such fact and basis for the conflict shall be entered into the minutes of the Board
meeting. After stating the basis of the conflict, the member shall recue themselves, stepping
away from the discussion table and not participating.
Article VIII: Operating Policy
A. Discrimination Prohibited
Discrimination on the basis of race, color, religion, creed, sex, age, marital status, national origin,
or actual or perceived sexual orientation,gender identity or disability is prohibited.
Article IX: Committees
Special committees may be appointed by the Chair for purposes and terms which the Board approves.
Article X: Amendments
Bylaw amendments may be introduced in writing by any member of the Board at a regular meeting.
Action by a majority of the Board on the amendments may be taken on second reading at any future
regular meeting to be forwarded to the City Commission for final approval. Bylaws shall not be
amended in conflict with City of Bozeman policies or ordinances. The bylaw amendments will not
become effective until approved by the City Commission.
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Date Bylaws introduced in writing to the Beautification Board:June 16, 2010
Date of Beautification Board's Second Reading of Revised Bylaws:August 17, 2011
Date of Commission Adoption of Revised Bylaws: October 3, 2011 (Consent Agenda)