HomeMy WebLinkAbout12- Gallatin County Emergency Management Plan, Annex S: Transportation, 2012 update, redacted Emergency
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The Transportation Annex provides information about our
transportation system. The primary agencies for this function are the
local public works agencies. -monk' �
This annex addresses how our transportation is maintained as well as
how transportation services are delivered during an incident.
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APPROVAL & IMPLEMENTATION
ANNEX S: TRANSPORTATION
This annex is hereby approved. This annex is effective immediately and
supersedes all previous editions.
Date
Date
Date
Date
Date
Date
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S2
RECORD OF CHANGES
ANNEX S: TRANSPORTATION
Date of Date Entered Change Entered
Change
1 7/24/12 7/24/12 Revised, no changes
2
3
4
5
6
7
8
9
10
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12
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18
19
20
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S3
TABLE OF CONTENTS
I. PRIMARY AGENCIES...................................................................S6
II. SUPPORTING AGENCIES........................................................... S6
III. AUTHORITY
A. Federal............................................................................ S6
B. State............................................................................... S6
C. Local.............................................................................. S6
IV. PURPOSE................................................................................S6
V. EXPLANATION OF TERMS..........................................................S7
VI. SITUATIONS & ASSUMPTIONS
A. Situation...........................................................................S7
B. Assumptions.....................................................................S8
VII. CONCEPTS OF OPERATIONS
A. General........................................................................... S9
B. Phases of Management........................................................ S11
VIII. ORGANIZATION & ASSIGNMENT OF RESPONSIBILITIES
A. Organization.....................................................................S12
B. Assignment of Responsibilities..............................................S12
IX. COORDINATION
A. General........................................................................... S14
B. Line of Succession.............................................................S14
X. ADMINISTRATION & SUPPORT
A. Records...........................................................................S14
B. Training & Equipment..........................................................S15
C. External Support................................................................ S15
XI. ANNEX DEVELOPMENT & MAINTENANCE
A. Development and Maintenance............................................S15
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S4
ATTACHMENTS
A. Cargo Transportation Request..............................................S16
B. Passenger Transportation Request........................................ S17
C. Vehicle & Equipment Record & Use Log................................. S18
D. Resources, Contacts, Quantities.......................................... S19
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S5
ANNEX S : TRANSPORTATION
Gallatin County Road and Bridge Department, Municipal Public Works
SUPPORTING
JII. AUTHORITY
A. FEDERAL
Name Description Legal
B. STATE
Name Description Legal
C. LOCAL
Name Description Legal
IV. PURPOSE
This annex outlines our concept of operations and organizational arrangements
for transportation of people, supplies, and materials during emergency situations,
assigns responsibilities for various transportation tasks, and outlines related
administrative requirements.
0 0
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S6
A. ACRONYMS
GCCC Gallatin County Coordination Center (aka EOC)
ICP Incident Command Post
MHE Materials Handling Equipment
PEO Principle Executive Officer
SOP Standard Operating Procedures
A. SITUATION
1) In an emergency situation, the transportation of people, equipment, and
supplies may have to be facilitated and in support of response and recovery
activities. We have the ultimate responsibility for arranging and/or providing
the transportation needed to support emergency operations.
2) During emergency situations, rapid evacuation from areas at risk may be
necessary for schools, hospitals, nursing homes, the elderly, those with
disabilities, and prisoners.
3) Specialized transportation may be needed to transport special needs groups,
such as medical patients and prisoners.
4) Our transportation equipment, and that of private transportation companies,
may sustain damage during emergency situations, and trained equipment
operators may become disaster victims, limiting the means available to
transport people and relief equipment and supplies.
5) Transportation infrastructure, such as roads, bridges, and railroads, may
sustain damage during emergency situations making it difficult to use some
of the transportation assets that are available. See Attachment D for a listing
of transportation resources, contacts, and quantities.
6) Major emergency situations may disrupt normal transportation systems,
leaving many people, such as school children, the elderly, infirm, and those
with disabilities, without transportation.
7) Some cargo may require materials handling equipment (MHE) at the on-load
point and the delivery point. The availability of such equipment must be
considered in transportation planning.
8) In coordinating the use of transportation resources, qualified drivers must be
included in the arrangements.
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S7
9) Special facilities, such as schools, hospitals, nursing homes, day care
facilities, and correctional facilities, are responsible for the welfare and safety
of all persons. Virtually all such facilities are required to have an emergency
plan that includes provision for emergency evacuation. The facility operator
is responsible for making arrangements for suitable transportation.
B. ASSUMPTIONS
1) If people must be evacuated or relocated, the primary mode of transportation
for most residents will be personal vehicles. However, transportation must
be provided for people who do not have vehicles.
2) During emergency situations, we will use our own transportation resources
and those available pursuant to inter-local (mutual aid) agreements to the
extent that they are available.
3) If commercial transportation providers that we normally work with are able to
support our emergency needs, we will continue to contract with those
companies during emergency situations.
4) As school buses are the primary passenger transportation resource, we
assume that local school districts will respond to requests for transportation
assistance from local government during emergency situations.
5) If we are unable to obtain transportation services from commercial providers,
we may rent or lease transportation equipment to provide the required
transportation.
6) Businesses or individuals may be willing to donate transportation services or
loan transportation equipment during emergency situations.
7) Municipal or rural transit system buses will be diverted from their normal
routes and schedules as needed to support emergency operations.
8) Transportation may be requested from Montana DES when the assets within
the jurisdiction are not sufficient.
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S8
CONCEPT OPERATIONS mEd 1
A. GENERAL
1) When carrying out emergency transportation activities, immediate needs
must be considered first, followed by continuing requirements. Immediate
transportation needs normally involve the evacuation of people from risk
areas, including residents of special facilities. Continuing transportation
needs typically involve the movement of relief supplies, equipment, and
emergency workers during response and recovery operations.
2) Where possible, emergency passenger transportation requirements will be
satisfied with the following resources:
a) Voluntary use of personal vehicles
b) City or county-owned vehicles
c) School buses
d) Leased or rented buses
e) Passenger vehicles provided by other jurisdictions pursuant to inter-
local agreements
f) Donated transportation equipment or services
g) Municipal or rural transit system buses
h) State-owned or contracted vehicles
3) Where possible, emergency cargo transportation requirements will be
satisfied with the following resources:
a) City or county-owned vehicles
b) Commercial freight carriers
c) Leased or contract equipment
d) Cargo vehicles provided by other jurisdictions pursuant to inter-local
agreements
e) Donated transportation equipment or services
4) Special Facilities
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S9
a) Schools & Day Care Centers. If evacuation of public schools is
required, students will normally be transported on school buses.
Private schools and day care centers, including adult day care
facilities, typically do not have significant transportation resources and
may require other local or state government transportation assistance
during emergencies.
b) Hospitals, Nursing Homes & Correctional Facilities. Transportation of
many medical patients and prisoners requires specialized
transportation and appropriate medical or security support. The facility
operator is responsible for making arrangements for suitable
transportation and coordinating use of appropriate host facilities. In
the case of short-notice or no-notice emergency situations, facilities
may be unable to make the required arrangements for transportation
and local or state government may need to assist. Some nursing
home patients may be able to use normal transportation vehicles.
5) Individuals with Special Needs. Individuals who are aged, ill, or have
disabilities may need special transportation assistance, including boarding
assistance and help with their belongings. They may be unable to walk to
transportation pickup points for the general public.
6) Requesting Transportation Support.
a) Requests for transportation support may be generated by an Incident
Commander or by departments and agencies that require additional
transportation support to carry out the emergency responsibilities
assigned in this plan. Requests for transportation support should be
made to the Transportation Officer using the Cargo Transportation
Request in Attachment A or the Passenger Transportation Request in
Attachment B. Requesters must assign a priority to their requests.
b) The Transportation Officer shall identify appropriate transportation
resources to fill such requests, coordinating as necessary with the
requester and transportation providers.
7) External Support. In accordance with this plan, emergency support and
assistance will be provided as quickly as is feasible.
Gallatin County EMP,Annex S(Transportation),7/24/12, Page S10
B. PHASES OF MANAGEMENT
1) Prevention
a) Identify and maintain a current list of local public and private
transportation resources. See Annex M (Resource Management) for
a list of transportation resources.
b) Identify possible transportation needs that could result from various
disasters.
c) Develop procedures for preserving transportation resources from
known hazards by relocating them or protecting them in place.
2) Preparedness
a) Determine possible emergency transportation needs and related
requirements for moving people, supplies, and equipment. Assess
capabilities in relation to requirements to identify resource shortfalls;
identify additional resources required.
b) Negotiate agreements with other jurisdictions, public agencies, and
private industry for use of their transportation assets, and, where
appropriate, drivers during emergency situations.
c) Participate with other departments and agencies in the determination •
of evacuation routes for known hazards and, where appropriate, •
pickup points and/or routes for those who may require public
transportation. •
d) Review special facility evacuation plans to ensure they include
realistic transportation arrangements.
e) Plan and execute exercises involving the public and private sector.
These exercises should include the utilization of various types of
transportation and heavy-duty equipment.
3) Response
a) Activate emergency transportation function to receive and process
requests for cargo and passenger transportation.
b) Respond to transportation requests within limits of available
resources.
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S11
c) Monitor transportation resource status and identify requirements for
additional resources to the GCCC.
d) Maintain records on use of transportation resources (see Attachment
C).
4) Recovery
a) Continue to coordinate transportation of equipment, supplies and
passengers as needed.
b) Assess further transportation needs of citizens and provide
transportation as needed.
c) Return borrowed resources and those obtained through agreement,
lease, or rental when those resources are no longer required.
RESPONSIBILITIES Vill. ORGANIZATION & ASSIGNMENT 01'
A. ORGANIZATION
1) Our normal emergency organization, described in the Basic Plan, shall carry
out the function of providing transportation services in emergency situations.
2) The PEO shall provide policy guidance with respect to emergency
transportation operations.
3) The Transit System Operations Chief and/or the ISD Transportation Manager
shall serve as Transportation Officer and coordinate emergency
transportation operations.
B. ASSIGNMENT OF RESPONSIBILITIES
1) The Transportation Officer will:
a) Identify available transportation resources (and maintain a
transportation resource contact list. See Annex M (Resource
Management) for more information.
b) Coordinate with schools, other public agencies, and businesses
regarding emergency use of their transportation assets and develop
appropriate agreements and procedures for notifying appropriate
officials of emergency situations.
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S12
c) Coordinate with local public transportation authorities and commercial
transportation providers to establish procedures for providing
transportation resources during emergency situations.
d) Coordinate with other emergency services to identify and prioritize
requirements for transportation of supplies, equipment, materials, and
passengers necessary for response and recovery operations.
e) Coordinate with special facilities to determine their requirements for
specialized transportation support during emergencies and the
arrangements the facilities have made to provide such support.
f) Coordinate public transportation support for mass evacuations.
g) Coordinate with Law Enforcement on evacuation routes and the
location of transportation pickup points and staging areas.
h) Coordinate with local public transportation authorities pickup points
and times for citizens requiring public transportation.
i) Provide the Public Information Officer timely information on
emergency transportation arrangements that can be disseminated to
the public.
j) Coordinate with the Shelter Officer for passenger and cargo •
transportation to support shelter and mass care operations. •
2) All departments and agencies having transportation assets will: •
a) Provide current information on available transportation equipment to
the Transportation Officer for use in updating the transportation
resource list.
b) Upon request of the Transportation Officer and to the extent possible,
provide equipment and personnel to fulfill requirements for emergency
transportation of cargo and passengers,.
3) All departments and agencies will forward prioritized emergency
transportation requests to the Transportation Officer for action. The request
forms in Attachments A and B will be used.
4) The Shelter Officer will identify transportation requirements to support for
shelter and mass care operations to the Transportation Officer.
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S13
5) Law Enforcement Agencies will:
a) Determine evacuation routes and provide traffic control for large-scale
evacuations.
b) Determine transportation pickup points and staging areas, in
conjunction with the Transportation Officer.
6) The School District will upon request by the PEO, provide buses and drivers
to assist in emergency operations.
7) The Transit Authority will upon request by the PEO, provide buses and drivers
to assist in emergency operations.
• • ' W •
A. GENERAL
1) The PEO will establish priorities for and provide policy guidance for
transportation activities.
2) The PEO will provide general direction to the Transportation Officer
regarding transportation operations.
3) The Transportation Officer and staff will plan, coordinate, and carry out
transportation activities.
B. LINE OF SUCCESSION
The line of succession for the Transportation Officer is not defined.
X. ADMINISTRATION & SUPPORT
A. RECORDS
1) Records will be maintained on the use of all transportation equipment,
whether owned, leased, rented, or borrowed; see Attachment C. These
records will be used as basis for possible recovery of emergency operations
expenses from a responsible party or reimbursement of certain expenses by
the state or federal government. The Transportation Officer will retain
records of equipment usage until a final decision is made by the PEO
concerning claims for cost recovery or reimbursement.
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S14
2) Vital records should be protected from the effects of disasters to the
maximum extent feasible. Should records be damaged during an emergency
situation, professional assistance in preserving and restoring those records
should be obtained as soon as possible.
B. TRAINING & EXCERCISES
1) Transportation personnel who will staff the GCCC shall receive appropriate
training on the operation of those facilities, which should be arranged by the
Transportation Officer.
2) Emergency exercises should periodically include a scenario that provides for
the demonstration of emergency transportation.
C. EXTERNAL SUPPORT
1) Summaries of inter-local agreements and agreements with other
governmental entities, volunteer groups, and businesses for resource
support, as well as contingency contracts with commercial transportation
providers are listed in the Basic Plan. Activation of such agreements and
contracts will normally be coordinated through the GCCC.
2) If transportation requirements cannot be satisfied with the resources
available locally or through agreements and contracts, assistance may be
requested from the state. Request for state assistance will be made to MT
DES by the PEO or a person authorized to act for him/her. ;
A. DEVELOPMENT & MAINTENANCE
1) The Transportation Officer is responsible for developing and maintaining this
annex. Recommended changes to the annex should be forwarded as soon
as needs become apparent.
2) This annex will be reviewed annually and updated in accordance with the
schedule outlined in the Basic Plan.
3) Departments and agencies assigned responsibilities in this annex are
responsible for ensuring that their SOPs cover those responsibilities.
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S15
ATTACHMENT A
CARGO TRANSPORTATION REQUEST
Date of Request:
Cargo Information:
Loose:
No. of Boxed:
No. of Pallets:
Total weight in Ibs:
Received from:
Place/Address:
People available to load the truck?
Yes.
No. If no, how many people are needed?
Equipment available to load the truck?
Yes. Type:
No.
Contact at pick-up:
Name:
Phone #:
Deliver to:
Date/Time:
Place/Address:
People available to unload the truck?
Yes.
No. If no, how many people are needed?
Equipment available to unload the truck?
Yes. Type:
No.
Contact at drop:
Name:
Phone #:
Deliver to:
Date/Time:
Place/Address:
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S16
ATTACHMENT B
PASSENGER TRANSPORTATION REQUEST
Priority: 1 2 3
Date of Request:
Requested by:
Organ ization/Department:
Number of people needing transportation:
Number of Adults:
Number of Children:
Ambulatory:
Yes.
No. If No, list any special vehicles or equipment needed:
Date of Pick Up: .
Pick up from:
Place/Address:
People available to assist non-ambulatory passengers?
Yes. •
No. If no, how many people are needed to assist?
Pick Up Contact Information: •
Name:
Phone #:
Date of Drop off:
Drop Off Point:
Place/Address:
Drop Off Contact Information:
Name:
Phone #:
Resources Committed:
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S17
ATTACHMENT C
VEHICLE/EQUIPMENT RECORD & USE LOG
Vehicle/Equipment Type:
Identification or License Number:
Odometer/Hour Meter Reading:
Date Received:
Time Received:
Type of Asset:
City/County Asset School District Asset
Leased/Rented Borrowed/Loaned
Other:
Owner:
Address:
Operational Status: Good Fair Poor
Operator Provided: Yes No
Maintenance Performed (if any):
Return Date:
Return Time:
Odometer/Hour Meter Reading Upon Return:
Remarks:
USE LOG
Date of Use:
Starting Mileage:
Ending Mileage:
Operator:
Mission Description:
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S18
ATTACHMENT D
Local Mass Transportation
Facility Location Vehicles Contact •
Belgrade Schools Belgrade 47 Buses
First Student Bozeman 44 Buses
Streamline/Galavan Bozeman 13 Buses
Karst Stage Bozeman 20 Buses
3 Mini Buses
13 Vans
Buffalo Bus Lines West Yellowstone 3 Buses
Gallatin County EMP,Annex S(Transportation), 7/24/12, Page S19