HomeMy WebLinkAboutCIP Budget Amendment for Flusher Truck
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Finance Director
SUBJECT: Ratify City Manager’s FY13 Administrative Budget Amendment for Capital
Improvement Program (CIP) item WW21 – Flusher Truck, $253,094 in the Wastewater Fund.
MEETING DATE: August 13, 2012
AGENDA ITEM TYPE: Consent Item
RECOMMENDATION: Ratify City Manager’s FY13 Administrative Budget Amendment for
Capital Improvement Program item WW21 – Sewer Flusher Truck, $253,094 in the Wastewater Fund.
BACKGROUND: Item WW21 – Flusher Truck replacement was listed for funding most recently in
the FY13-17 Capital Improvement Plan. It is a critical piece of equipment; its regular replacement
scheduled for FY13 has been included in our five past CIP plans. The item dates back to the CIP
adopted for FY09-13. In the FY09-13 Plan, the truck replacement was scheduled for FY12. Beginning
with the FY10-14 Plan, it was pushed back a year (and has remained) to be replaced in FY13.
Funding the Flusher Truck replacement was included in the last two rate models that were prepared for
the Wastewater Fund’s user fees. The currently adopted rates include funding the Flusher Truck
replacement.
The FY13 budgets (both CM Recommended and Final) inadvertently omitted this item in the
Wastewater Fund capital listing. When reviewing the budget entry in the spring I noted that the item
was missing, but failed to follow-up with the Public Works Director and the Water/Sewer
Superintendent.
The Final Budget’s Appropriation Resolution No. 4383, Section 4, delegates the authority to amend
appropriations to the City Manager for fee-based budgets such as the Wastewater Fund.
Section 4
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Pursuant to Sections 7-6-4006 and 7-6-4012, M.C.A., the City Commission hereby
delegates appropriation and budget amendment authority to the City Manager for the
expenditures from the following funds: debt service funds; fee-based budgets; trust funds;
federal, state and private grants accepted and approved by the City Commission; special
assessments; monies borrowed during the year; proceeds from sale of land; and funds for gifts
or donations.
The City Manager will amend the Wastewater Fund’s FY13 appropriations to include CIP item
WW21 – Flusher Truck replacement in the amount of $253,094.
UNRESOLVED ISSUES: None.
ALTERNATIVES: Express preference that the City Manager not make this amendment –
and delay the replacement of the equipment.
FISCAL EFFECTS: As a result of this amendment, appropriations Capital – Equipment in
the Wastewater Fund’s FY13 Budget will be increased by $253,094 for the replacement of the
City’s sewer flusher truck.
There will be no need for increased wastewater fees for city residents, as funding this item was
already calculated into the rates that are currently in place.
Attachments: CIP Item WW21 from Adopted FY13-17 CIP
CIP Item WW21 from Adopted FY09-13 CIP
Report compiled on: August 5, 2012
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CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW21
DEPARTMENT
WW OPS
PROJECT NAME
FLUSHER TRUCK
FY13
$253,094
FY14FY15FY16Unscheduled
DESCRIPTION OF PROJECT
This vehicle replaces current asset #3031, a 2002 Freightliner with over 20,845 miles and 7,653 hours on it. According to the manufacturer’s
engineers the fact that the engine is running at 2,400 rpm to run the water pump each engine hour equals 50 to 70 miles. Based on that data the
truck’s engine has between 382,650 to 535,710 miles on it. This truck is used to flush over 200 miles of sewer main every year and is a critical
piece of machinery for the sewer department that is used almost every working day of the year. This unit will have a TV camera which will allow
us to see objects/defects that cause the flusher to stop. This camera has become an industry standard piece of equipment.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which will be costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and wastewater operations. Camera will eliminate need for follow up TV inspection by the
TV van.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% Wastewater utility fund
New
Replacement
Equipment
Project
FY17
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City of Bozeman Capital Improvements Plan FY09-13
Project Name:
Sewer Flusher Truck with TV capability
Estimated Cost: $253,094
Project Number: Wastewater Operations –
WW21
Date
Scheduled: FY12
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This vehicle replaces current asset #3031, a 2002 Freightliner with
over 20,845 miles on it.
This truck is used to flush over 200 miles of sewer main every year
and is a critical piece of machinery for the sewer department.
This unit will have a TV camera which will allow us to see
objects/defects that cause the flusher to stop. This camera has
become an industry standard piece of equipment.
Alternatives
Considered:
Continue to use older vehicle which will be costly to maintain.
Advantages of
Approving this
Project:
Increased reliability and safety for staff and wastewater operations.
Camera will eliminate need for follow up TV inspection by the TV
van.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: Operating and repair
costs are expected to be lower than the existing vehicle.
Funding
Sources:
100% W astewater utility fund
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