HomeMy WebLinkAboutBuilding Inspection 4th Quarter FY12 Update_9Page | 1
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Risk, Chief Building Official
SUBJECT: Building Inspection 4th Quarter FY12 Update
April 1, 2012 – June 30, 2012
MEETING DATE: August 6, 2012
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Accept this report detailing the financial and workload position of
the Building Inspection Division for the quarter ending June 30, 2012.
Note: Bold/Italicized/Underlined text also represents the FY12 year end numbers.
BACKGROUND: To keep the City Commission and the City Administration informed
regarding the Building Division revenues and workloads we committed to make quarterly reports
regarding revenues, staffing levels and operating costs within the department.
The following sections represent the FY12 4th Quarter.
A. REVENUE: Our total revenue for the 4th quarter was $284,256.
Third Quarter Monthly Revenues
April $83,529
May $110,137
June $90,590
Average Monthly Revenues: $94,752
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B. EXPENDITURES: Our total expenditures for the 4th Quarter were $201,401.
Third Quarter Expenditures
April $63,420
May $65,593
June $72,389
Average Monthly Expenditures: $67,133
For Fiscal Year 2012, our total revenue amount equaled $924,175 and our total expenditure
amount equaled $795,665.
Building Division Revenue/Expenditure Comparison
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20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
C. CASH RESERVE: The Administrative Rules of Montana allow the building division to
maintain a “cash reserve fund” derived from building permit fees provided that the reserve
amount does not exceed the building division operating costs for a 12 month period. Our
estimate of the building division operating costs for FY12 was $909,518.
At the beginning of the 4th quarter the Building Inspection Fund Cash Reserve was $858,181.
At the end of the 4th quarter our Cash Reserve balance was $985,903. Note: Our final cash
reserve balance includes an insurance reimbursement for hail damage repair of $42,411.
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At the beginning of the fiscal year the Building Inspection Fund Cash Reserve was
$814,982. At the end of the fiscal year the Cash Reserve Balance was $985,903 which is an
overall increase for the year of $170,921 including the insurance reimbursement. Our
current Cash Reserve Fund balance of $985,903 represents about 100% of our FY13
Budget Request of $986,616.
D. PERMIT ACTIVITY: Building Permits for New Construction Only - Does not include
tenant improvements, remodels, re-roofs, etc.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Building 971 371 261 524 2127
Electrical 184 148 144 200 676
Plumb/Mech 243 185 222 266 916
Fire Systems 26 16 18 9 69
Demolition 11 0 11 9 31
Total Permits 1435 720 656 1008 3819
E. NEW BUILDING VALUATION: New Construction Only - Does not include tenant
improvements, remodels, re-roofs, etc.
Occupancy Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial $3,649,510 $4,897,945 $153,890 $2,472,516 $11,173,861
Residential $12,564,676 $12,286,884 $10,886,906 $26,855,030 $62,593,496
Total $16,214,186 $17,184,829 $11,040,796 $29,327,546 $73,767,357
F. PLAN REVIEW: Completed Plan Reviews.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial 124 81 125 151 481
Residential 165 114 115 279 673
Total 289 195 240 430 1154
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G. BUILDING INSPECTION: Completed Building Inspections;
Average Daily Inspections (per inspector) Standard 15
April 20.11
May 19.46
June 18.23
Average inspections per day for the quarter- 19.33
The total number of completed inspections for FY12 was 13,281
H. CODE COMPLIANCE:
Activity 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
New Cases 7 17 20 15 59
Closed Cases 16 20 14 17 67
Citizen Complaints 16 21 21 20 78
Stop Work Orders 18 26 8 18 60
Business License Inspections 223 188 250 190 851
Building Inspections 983 845 288 0 2116
I. STAFFING: At this time, the Building Division staff consists of the Chief Building Official,
2 Plans Examiners, 4 Building Inspectors, 1 Code Compliance Officer, 1 Permit Coordinator,
and 1 Permit Technician. The COB Planning Director currently serves as the Building
Division department head.
J. STATE OF THE DIVISION: Construction remained steady throughout FY12 and new
housing starts along with consistent commercial building activity kept staff extremely busy.
To meet the current and projected inspection workloads, we filled a vacant staff position by
adding 1 FTE Building Inspector to our team. As part of our continuing effort to improve our
already excellent customer service, we’ve expanded our customer services to include in-house
planning and pre-construction consultation and on an “as needed” basis, on-site project
consultation. For the year ahead, the building division staff will continue to make customer
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service a top priority. In addition we will continue exploring the possibilities of increasing
staff efficiency by making technological upgrades to our permit processing software and
hardware. We’ll also continue working with the Planning Department to improve and
streamline the permit issuance procedure and promote adoption of the International Property
Maintenance Code. We are about to enter a new code cycle based on the 2012 International
Building Codes so training is definitely on our mind. In preparation for the upcoming code
changes, we are beginning to plan our Third Annual Winter Training Program which will be
open to anyone who is interested, including all COB employees, other building departments,
contractors, design professionals and homeowners. We are anticipating that FY13 will be
busy, much like the previous year and we’re all looking forward to the opportunities and
challenges the new year will bring.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Our monthly revenue for the 4th Quarter averaged $94,752 per month and
totaled $284,256 for the quarter. Our total revenue for FY12 was $924,175
Our monthly expenditures for the 4th quarter averaged $67,133 per month and totaled $201,401
for the quarter. Our total expenditures for FY12 were $795,665.
The Building Division Reserve Fund balance at the end of the 4th Quarter was $985,903 which
equals approximately 100% of our FY13 Budget Request of $986,616.
Attachments: None
Report Compiled On: July 5, 2012
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