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HomeMy WebLinkAbout12- Acting Deputy Chief of Operations Memorandum of Agreement with International Association of Firefighters Local 613 Memorandum of Agreement between the City of Bozeman and the International Association of Firefighters Local 613 The following Memorandum of Agreement is made this_K day of V1 , 2012, between the City of Bozeman (the"Employer")and the International Association of Firefighters Local 613 (the"Union"). In the spirit of mutual cooperation and the fulfillment of common interests, the City and Union desire to enter into this MOA to provide the terms and conditions for the City's appointment of a Union member to the position of Acting Deputy Chief of Operations for the Bozeman Fire Department. The parties hereby agree as follows: 1. This MOA will supplement and amend the existing Collective Bargaining Agreement between the City of Bozeman and the IAFF Local 613 Bozeman Firefighters' (2009 — 2012) and shall be included automatically without any further action needing to be taken into any subsequently approved collective bargaining agreement between the City and the Union. 2. The appointment of a Union member to the position of Acting Deputy Chief of Operations shall be subject to the terms and conditions as listed in the Notice of Temporary Appointment as Acting Deputy Chief of Operations signed by the appointed employee. 3. The Union recognizes and agrees the City is exercising its management rights in the appointment of a Union member to the position of Acting Deputy Chief of Operations and consents to such appointment. 4. The Union waives its right to file an unfair labor practice, unit clarification, or any other claim on its own or on behalf of any Union member, including the Union member appointed,under the existing or a future collective bargaining agreement, either prior to, during, or after the appointment, as any such claim is related to a procedure or decision of the City in the process of appointment, supervision, discipline, or removal from appointment ,of the Union member appointed to the position of Acting Deputy Chief of Operations. In Witness Whereof,the parties hereto have set their hands this 14 day of Lyle- ,2012. FOR: City of Bozeman FOR: LAFF Local 613 Bozeman Firefighters City anager kulski Uni '`� K� on President—Joseph Kitowski y t; xt Uni Sc etary rf � + _ nor oin-of Agreement RE:Temporary Appointment as Acting Deputy Chief of Operations Page Iof1 G � June 15, 2012 Hand Delivered Keith Johnson 6101 Shadow Drive Bozeman, MT 59715 Notice of Temporary Appointment as Acting Deputy Chief of Operations Effective 12:00 PM (noon) Friday, June 15, 2012, you are hereby appointed as Acting Deputy Chief of Operations for the Bozeman Fire Department. By signing below you agree to the appointment and to the following terms and conditions of your appointment: 1. The term of your appointment shall commence on the date and time stated above and shall end no later than 12:00 PM (noon) on December 15, 2012. Your appointment may end earlier at the sole discretion of the City upon written notice from the Bozeman City Manager, Acting Fire Chief Greg Megaard, or Chief Jason Shrauger. 2. The term of your appointment may be continued beyond 12/15/12 by the City requesting and you signing a subsequent Notice of Appointment. 3. Your duties as Acting Deputy Chief of Operations are included in the attached position description. Your direct supervisor will be Acting Chief Greg Megaard and subject to the supervision of the City Manager. 4. During the term of your appointment you will withdraw in writing from membership in the International Association of Fire Fighters Local 613. You must provide the City documentation evidencing your withdrawal. As a result, your employment with the City during the term of your appointment will be as an unrepresented employee and will not be subject to any collective bargaining agreement. 5. Upon the expiration of your appointment you may return to membership in the IAFF Local 613. 6. During the appointment you will be paid your current base monthly salary of$5,482.04 plus Iongevity of$252.00/month with a 5% increase compensating you for the additional duties performed during the appointment. As such, your monthly salary will be $6020.74 during the appointment. Notice of Temporary Appointment as Acting Deputy Chief of Operations Page 1 of 2 7. If a Medical Expense Reimbursement Plan (MERP) is adopted by the City of Bozeman you will have two options related to the City's contributions to the MERP during your appointment. As you must withdraw from the Union you will not be eligible for City contributions to the MERP during the time of your appointment. You may either accept the additional $50/month as part of your base salary for a monthly salary of$5,806.14 or you may elect that upon the expiration of your appointment, or the expiration of an extended term, you will receive a contribution into the MERP at the rate agreed upon by the City and IAFF Local 613 for the time of your appointment. You must indicate which option you choose by providing a written statement to the Director of Human Resources within 10 days of this appointment. S. You position is exempt from overtime under the Fair Labor Standards Act. Your general work schedule will be 8 AM Monday through Friday at 5 PM and other or additional hours as needed to fulfill the duties of Deputy Chief of Operations. This may require work beyond 40 hours a week and eight hours a day and will most certainly include work on weekends and evenings as required for the position of Acting Deputy Chief of Operations. 9. Outside employment may be continued or obtained only upon prior written authorization of the Acting Chief per the City of Bozeman Employee Handbook, 10. You will not be eligible for call back. 11. During the term of your appointment your employment shall be subject to the terms and conditions of the City of Bozeman Employee Handbook for accruals, leave, grievances, etc. 12. In the City's discretion, in addition to removal from appointment for performance or behavior in violation of the Employee Handbook, you may be disciplined up to and including termination from employment with the City of Bozeman. 13. You agree you have discussed this appointment with representatives from IAFF Local 613 and they have consented to your appointment and all terms and conditions stated herein. COJU�4�, Date: 6—lq' I`Z Chris A. Kukulski, City Manager I hereby accept the appointment to Acting Deputy Chief of Operations for the Bozeman Fire Dyirtin nt s b' et to the terms and conditions listed above: r Date: Zeith Jo son Notice of Temporary Appointment as Acting Deputy Chief of Operations Page 2 of 2 6130 -Deputy Fire Chief II Page 1 City of Bozeman, Montana Class Specification This is a class specification and not an individualized job description. A class specification defines the general character and scope of responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list every duty for a given position in a classification. Class Title Deputy Chief I1—Fire Class Code Number 6130—updated 3/2009 General Statement of Duties Plans, organizes, and directs the activities and operations of an assigned division of the Fire Department; Supervises assigned personnel; performs directly related work as required. Distinguishing Features of the Class The principal function of an employee in this class is to plan, organize and direct the operations and activities of an assigned division of the Fire Department. The work is performed under administrative direction of the Fire Chief, but extensive leeway is granted for the exercise of independent judgment and initiative. This class is distinguished from the class of Deputy Chief 1 by additional supervisory responsibilities. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with the Fire Chief, other Deputy Chiefs and fire personnel, City Manager, City Commission, other City personnel, elected and appointed officials, representatives of a variety of State, Federal, and local agencies, media representatives and the general public. The principal duties of this class are performed in a general office environment; however, there is some exposure to a variety of emergency situations involving exposure to personal danger. Examples of Essential Work (Illustrative Only) ■ Plans, organizes, and directs the activities and operations of an assigned division of the Fire Department; 6130-Deputy Fire Chief II Page 2 • Confers with the Fire Chief to plan, develop, and direct the implementation of goals, objectives, policies, procedures, and work standards for all related division functions; • Oversees the personnel functions for the division, including analyzing divisional personnel needs and making recommendations accordingly, selecting, hiring, training, motivating,and evaluating assigned personnel and taking or recommending disciplinary actions in accordance with established City policies and procedures; • Establishes organizational units within each division, and designates personnel to operate and supervise each unit accordingly; • Evaluates the operational needs for the assigned division, and makes recommendations accordingly, including recommendations for department budget allocation, employee training and development, and new vehicles, equipment and supplies for future procurement; • Prepares and administers the annual operating budget for each area of responsibility, including monitoring expenditures, maintaining related reports and records, compiling budget data, and reviewing purchase orders and expenditures for approval; • Oversees the implementation of work programs designed to meet the annual and long term objectives of the Department as directed by the Chief, • Confers with the Chief, City officials, the general public, the media and others in regards to any Department matters as necessary; • Works closely with the Chief to ensure all Department activities are conducted in compliance with applicable codes, laws, rules, policies and regulations; • Works closely with other Department management personnel to promote positive work attitudes within the department and maximize teamwork and cooperation by all departmental employees; • Assesses and monitors the effectiveness and efficiency of service delivery methods and procedures, including assessing work load, administrative and support systems, and internal relationships and makes recommendations for improvements to the Chief; • Establishes or adjusts work procedures to meet daily job requirements according to available resources, such as available workforce and related equipment; • Coordinates work assignments with City departments/division and other agencies as necessary; • Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; • Oversees the acquisition, maintenance, and use of vehicles, equipment and facilities; • Assists in grant development; • deeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; • Promotes accomplishment of the Department's vision, mission and goals; • Provides effective professional liaison between the Fire Department and other City departments, divisions, outside agencies,media and the general public; • Assumes command at scenes of major incidents; • Provides administrative assistance to the Fire Chief as required; • Assumes the responsibilities and duties of the Fire Chief in his/her absence or at his/her discretion; • Develops and revises a ten year strategic plan; • Develops and revises a five year business plan; 6130-Deputy Fire Chief II Page 3 • Under the direction of the Fire Chief, develops and enforces policies, standards, and directives to ensure compliance with established State and City codes, rules, laws, and regulations; • Addresses citizen's questions or complaints in a courteous and timely manner and takes the appropriate measures to ensure and expedient resolution or citizen satisfaction, including providing information to the public regarding applicable laws, codes, rules and regulations; • Communicates with all related personnel in an effort to encourage, motivate, promote leadership and encourage teamwork in accomplishing set forth objectives; • Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas; • Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities; • Performs other duties consistent with the role and function of this classification. Required Knowledge, Skills and Abilities • Comprehensive knowledge of local, State and Federal laws,rules, ordinances and regulations, as it relates to assigned area of responsibility; • Comprehensive knowledge of the organizational and management practices of public safety program development and administration; • Substantial knowledge of budgetary principles in the public sector; • Substantial knowledge of the functions and objectives of Federal, State, and local agencies as applicable to assigned area of responsibility; • Substantial knowledge of current policies,practices, and standard operating procedures relative to assigned area of responsibility, and their application to a wide variety of public safety services and programs; • Knowledge of State and Federal grant processes; • Ability to efficiently and safely operate vehicle and equipment related to functional area of assignment; • Ability to use good judgment; • Ability to recommend and implement goals, objectives, and practice for providing effective and efficient public safety services; • Ability to stay abreast of new trends and innovations in the field of public safety; • Ability to effectively provide public safety services in assigned areas of responsibility; • Ability to effectively act as an Incident Commander, or as a member of an incident team; • Ability to identify and respond to the issues, concerns and needs of the community, the City Manager and the Chief; • Ability to analyze, and evaluate new service delivery methods, procedures, and techniques; • Ability to efficiently prepare and administer assigned budget; • Ability to exercise good judgment, flexibility, creativity, and sensitivity in response to changing needs and situations; • Ability to establish and maintain effective working relationships with assigned Supervisors, other City employees, other agencies, the media, and the general public; 6130-Deputy Fire Chief II _ Page 4 • Ability to effectively lead, motivate and supervise the work of others; • Ability to establish goals, objective, and plan for the division, including encompassing short, intermediate, and long term operations; • Ability to effectively organize work, maintain organizational structure and delegate authority; • Ability to effectively resolve employee problems in a fair and diplomatic manner; • Ability to quickly learn the operations, policies and procedures of the City, and of the Fire Department; • Ability to communicate effectively with others,both orally and in writing, using both technical and non-technical language; • Ability to understand and follow oral and/or written policies,procedures and instructions; • Ability to prepare and present accurate and reliable reports containing findings and recommendations; • Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks; • Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions; • Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines; • Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology; • Ingenuity and inventiveness in the performance of assigned tasks; • Consistently performs assignments in accordance with the City's Core Values of Integrity, Leadership, Service and Teamwork Acceptable Experience and Training • Possession of an Associate's Degree in Fire Science or a closely related field; AND • Considerable (7 years) experience in a related field, with at least 2 years experience at a responsible supervisory or administrative level; • OR Any equivalent combination of experience and training which provides the knowledge, skills, and abilities to perform the essential duties of the position. Required Special Qualifications • Valid.Driver's License (CIass D) and must obtain a Montana Driver's License (Class D) within 60 days of employment; • Certifications specific to the functional areas may be required; • Offers for employment are conditional upon satisfactory response to appropriate post conditional offer process; • Upon entry into employment, must complete a City of Bozeman Financial Disclosure form; • Pre-employment drug testing may be required. 6130-Deputy.Fire Chief II Page 5 Essential Physical Abilities • Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, to permit the employee to communicate effectively; • Sufficient vision or other powers of observation, with or without reasonable accommodation, to permit the employee to operate a vehicle, perform fire prevention, fire suppression, and related operations, and review a wide variety of materials in electronic or hardcopy form; • Sufficient manual dexterity, with or without reasonable accommodation, to permit the employee to operate a personal computer, telephone, and other related office equipment and use firefighting equipment in emergency situations; • Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to permit the employee to operate a City vehicle and to easily access a variety of City locations and efficiently and effectively carry out all physical duties involved in suppression and prevention of fire. Approved by: Date: