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HomeMy WebLinkAbout04-12-12 Recreation and Parks Advisory Board Minutes 1 )J � I LINKED MINUTES OF THE MEETING OF THE RECREATION AND PARKS ADVISORY BOARD APRIL 12, 2012 8:30 PM CITY HALL MADISON ROOM - 121 N. ROUSE AVE. BOARD MEMBERS PRESENT: David Cook, Chairperson Sandy Dodge Alan Engelbart Sue Henning Salal Huber McGee Karyn Milledge Farr Steve Roderick Elizabeth Thorsen Bill VandenBos Bob Wade Julie Zickovich Carson Taylor, Commission Liaison Gary Vodenhal, GVLT Liaison Absent: Jared Nelson, Vice-Chair CITY STAFF PRESENT: Chris Kukulski, City Manager Ron Dingman, Director Thom White, Park & Cemetery Superintendent Michelle Dipzinski, Recording Secretary GUEST PRESENTERS: None COPIES OF THE RECORDING ARE AVAILABLE UPON REQUEST. 0:00:0- Item #1—Chairperson Cook called the meeting to order at 8:37 • Chairperson Cook reminded board members of the importance of having a quorum at the meetings and if unable to attend a meeting to please email or call him Linked Minutes of the Recreation and Park Advisory Board Meeting,April 12,2012 I 0:00:42 - Item #2—Approve March 8, 2012 meeting minutes: • No changes were requested Motion: Boardmember VandenBos motioned to approve the March 8, 2012 minutes as presented. Boardmember Wade seconded the motion. The motion passed unanimously. 0:01:18— Item #3 — Public Comment Period, limit 3 minutes per speaker: • No members of the public were in attendance 0:01:24--Item #4— Introduction of New Board Member— David Cook: • Karyn Milledge-Farr; o Involved in sons activities, she and her husband are from this valley o Excited about being a part of making this area as great for her kids as it was for her • Alan Engelbart: o New experience for him o He is the Recreational Director for the Bozeman Blitz o The growing interest in field sports is exploding in town and there are some challenges in that area with balancing the issues that he would like to help with • Chairperson Cook will meet with the new members for a board orientation meeting before the next meeting at the Lindley Center, he will notify the new members via email 0:04:06— Item #5 Committee Reports: Subdivision Review presented by Boardmember Dodge—motion and vote o Looked at the South University District, located between 11"' and 191h on the north side of Kagy o Provided an aerial photo of the area o Would like a vote on allowing a variance for street frontage, it is an added expense to put in the infrastructure and streets when no one is living there. The area designated as parkland exceeds the requirements; once the whole area is built it will be in compliance but at this time street frontage would not go all the way around the park. • There was some discussion regarding the commute issues for people taking their kids to school. Some subdivisions didn't complete the streets as planned which causes concerns for commuters. • City Manager Kukulski explained two major issues regarding road building, the recession that stopped road building and working with schools collaboratively to make sure the roads connect well to the school sites. • Maintenance issues were discussed; there are several parks throughout town that are not being maintained. There are parks that are maintained by the city and Linked Minutes of the Recreation and Park Advisory Board Meeting,April 12,2812 others that are maintained by Homeowners Associations, there are a lot of unknowns in HOA parks and city staff is working on the issue Motion: Boardmember Dodge motioned to recommend to City Commission that they approve the request for variance on street frontage. Boardmember Henning seconded the motion. The motion passed with a majority vote of ten to one, with Boardmember Huber-McGee voting against. 0:16:12--Item #6— Update of Future Parks Bond Issue—Sandy Dodge: • Boardmember Dodge provided the following information: o working to get a bond issue on the November ballot to raise $10 or$15 million to purchase land for parks, trails and possibly water course improvements. The money can only be used for capital improvement; it cannot be used for maintenance. o the issue needs to go in front of the City Commission in June with the deadline of August 13 to get it on the ballot o the language for the bond is critical to who will support or oppose the issue, the exact language has not been developed yet. There needs to be a better understanding of the provisions for maintenance and the tools needed to maintain the areas o the campaign to pass this is estimated to be $50,000 and will come from private donations. To pass the bond a broad based coalition is needed • the next Bond Issue meeting is scheduled for April 24`h • the $10 million bond would mean a $25 a year tax increase and the $15 million would be an additional $37; the survey found that most people polled preferred the $15 million • At the last meeting this issue was talked about as an Open Space Bond; it is a parks and trails bond issue to buy parks, trails, and to protect land along water • This Board will send a recommendation to the Commission • The Recreation Aquatics Center will be included on next month's agenda 0:29:37— Item 47—Gallatin Va I ley Land Trust U date: • No members of CVLT were present 0:30:04—Item #8— Recreation Division Report—Jamie Saitta/Dan McCarthy: • No Recreation Department personnel were present 0:30:12—Item #9— Parks Division Report--Thom White: • Park Improvement Grants o this is a City program where money is allocated for park improvement projects and the applicant matches the funds Linked Minutes of the Recreation and Park Advisory Board Meeting,April 12,2012 o $50,000 was allocated this year, no funds were allocated last year because of the recession o five applications were received and all will receive funding this year: • Baseball field renovations at the West Babcock fields • GVLT's West Side Connector Trail behind the mall • GVLT's Sourdough Trail bridge work • Walton Homestead Park playground installation • Bogert Park drinking fountain o there are funds still available for projects that may come up throughout the year o projects that have been completed in the past and projects that are still to be completed were discussed o discussion ensued on what can be done to increase the funds for this project and suggestions of projects that could be completed through this program • User Fee Discussion—motion and vote • City Commission directed Superintendent White to come up with an equitable way to access user fees that would help cover the cost associated with the maintenance required for the group's activities. • Superintendent White provided a PowerPoint presentation that showed: ■ the costs associated with maintaining turf, refuse collection and restroom maintenance. ■ average park maintenance on parks other than sports fields verses athletic type fields, parks are prepped for events months before the use by the group ■ use and estimated costs per groups currently using the parks; minimum fee is$500, some groups estimated costs are less than that • Some groups would be subsidized ■ Youth groups would be 75% subsidized • Adult groups would be 50%subsidized ■ Markets & Festivals would not be subsidized • Proposed user fees for FY13 were provided Motion: Boardmember VandenBos moved to support the work that Superintendent White has done with the percentage based structure Boardmember Henning seconded the motion. The motion passed unanimously. 1:11:30— Item #10— Parks and Recreation Director's Report— Ron Dingman: • City Manager Kukulski passed out the Park and Recreation Director position announcement • It can be viewed online at the City of Bozeman site as well as www.prothman.com, it is open until filled with priority given to applications received by May 13, 2012 • the process of reviewing applications and the hiring process was discussed as well as the draw to the community • Director Dingman discussed the following issues: • There has been no response from the Board regarding the Parks Tour email that Superintendent White sent out, the Tour will be added to the next meeting agenda • Feasibility Study meetings were held for two days with approximately 70 people from the community in attendance ■ Target is to get 600 replies of the survey Linked Minutes of the Recreation and Park Advisory Board Meeting,April 12,2012 ■ Report should be done the end of June o A structural analysis of the Bogert Pool Bathhouse was completed to see if it was stable enough to remodel and make it ADA compliant ■ found that the building is in terrible shape; after discussion with two Structural. Engineering Firms, the cities Chief Building Inspector and the cities Facility Superintendent it was decided that stabilizing the building and attaching the roof would allow the pool to be opened this year and for the next couple of summers ■ there are about$750,000 in repairs that could be done so the Commission will need to decide if the repairs should be done or if a new building should be built The slide is unsafe and will be removed, possibly this year ■ The pool will open late this year for the necessary repairs, opening day is scheduled. for Friday,June 22nd o the heaters have been replaced at the Swim Center 0:23:41— Item #11 City Commissioner Perspective—Carson Taylor: ® Commissioner Taylor was not in attendance 0:33:30— Item #12 — FYI: • No information was provided 1:05:32— Item #17—Adjournment: • Adjourned at 10:02pm, David Cook, Chairperson ATTEST: t Michelle Dipzins d, kGrding Secretary PREPARED OAL&—L Li Michelle Dipzinski Re ing Secretary 4 Approved on .