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HomeMy WebLinkAbout04-24-12 Streamline Advisory Board Minutes Streamline Advisory Board Minutes April 24th, 2012; HRDC Board Room 8:40-10:00 am Board members present: Carol Shannon, Suzanne Winchester, Colleen Lindner, Chris Budeski. Board members absent: David Kack, Rosie Barndt, Patty Gunderson, Mayor Sean Becker. Others present: Jeff Rupp, Sunshine Ross, Lee Hazelbaker, Dan Martin and Karen Benidictson. Public Comment: None Approval of March Minutes: No quorum — any motions will require an email vote. (Non-official meeting) Discussion Items: Business Plan Interview — will have recommendation by next meeting. (Chris, Lee, David K, Jeff) Need a new Secretary SFY 2013 Capital Assistance Review — saved until next month (May) Action Items: A motion was made by Colleen Lindner to accept the three applicants recommended by the nominations committee as Advisory Board members, there was a second from Suzanne Winchester. The applicants are Melinda Pierce (Livingston rider), Merle Phipps (hospital employee, Livingston rider) and Scott Birkenbuel (Montana Independent Living Program representative). Discussion of term limits, Melinda's is a 1 year seat, Scott's is a 3 year seat and Merle (At-Large) would expire in 2014. Colleen, Suzanne and Rosie screened and interview a large pool of applicants. The recommended applicants were invited into the meeting and introductions were made (also explained there was no quorum). Melinda volunteered to be Secretary. Director's/Coordinator's Report: March Ridership report handed out. Discussed that February numbers were up partly because of a group of international students riding often. Buses are all running, except #6, which is still waiting on parts and needs transmission work. The location of the Belgrade Park n Ride has changed to the coffee kiosk, north end of Town Pump parking lot, beginning Monday 4/23/12. The only issue will be turning left off Jackrabbit Lane. Lee talked to Bob Lee about the new campus sub-division, no need for stop during this first phase. At some point Stucky Road will be expanded and the best location for a stop eventually may be at Stucky & 11th was discussed with Bob (although it's a couple years out). The Coordination Plan was approved by the Advisory Board but did not make it in the February minutes, Lee wants to have those amended so it can be sent to MDT. Lee explained the new software for Galavan, Route Match, (contract signed) it should help streamline rides and will have GPS to track buses. Now just need to work out the payment details with MDT. Carol asked that the footnote about Saturday hours matching weekday hours be added to the Ridership spreadsheet. Karen Bendictson with the Bozeman Chapter of the Montana Association of the Blind shared that it has been helpful for her to attend Streamline meetings. At their last meeting she was able to clarify a lot when transportation issues came up. She asked for appropriate person to give a list of ideas and/or problem solving, Chris said he would work with Karen to get the list to where it needed to go. Treasurer's Report: Rosie (absent) will be resigning soon. March Budget to Actuals, quarterly fuel sheet and the quarterly repairs by bus sheet were distributed. Chris reviewed/explained the Budget to Actuals. Carol and Melinda shared minor issues with a couple of the buses (door problems, wipers). Melinda offered to help promote the use of Streamline to some of the Galavan users. Secretary's Report: None LateNight: Colleen said they are looking at making changes to the Routes. Operations: Carol shared that Dan presented route changes last Thursday but there still needed to be more discussion and would like student input. Next Operations meeting Tuesday @ 12:00 at MSU Sub. Other issues have been worked out, clarified "service dogs" are not companion dogs and can't ride unless in a small carrier. ADA does not protect companion dogs. Marketing: Colleen explained when the stickers, for the bus stop signs with the GIPS app and text feature, were printed they had the wrong website address. Looking at bringing marketing in house, using a graphic designer for the schedules and ads that can be rotated in the newspaper. Lee has requested all original materials from Obvious Advertising. MSU Sub is making a transportation board to help students with the bus. We are getting low on schedules and should probably check with everyone to make sure they aren't completely out. Looking for more people on Marketing, Dan, Melinda and Scott showed an interest. Discussed the DVD players, trying to use an SD card for better stability and ease of changing ads. Chris closed the unofficial meeting. For the Good of the Bus: Colleen said there were 120-130 cars left in the parking lot the morning after Beer Fest! Dan shared that the driver of Greenline has been recognized for helping independent living. Next meeting: Tuesday, May 22, 2012 @ 8:40am (due to bus arrival time). Email vote: 3 new Board member recommendations — there were nine votes received, all approving the motion.