HomeMy WebLinkAboutBuilding Inspection Division report for Quarter ending March 31, 2012Page | 1
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Risk, Chief Building Official
Jason Shrauger, Fire Chief
SUBJECT: Building Inspection 3rd Quarter FY12 Update
January 1, 2012 – March 31, 2012
MEETING DATE: May 7, 2012
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Accept this report detailing the financial and workload position of
the Building Inspection Division for the quarter ending March 31, 2012.
BACKGROUND: Because of the difficulties with estimating Building Inspection revenues
and workloads, we committed to make quarterly reports regarding revenues, staffing levels and
operating costs within the department.
The following sections represent the FY12 3rd Quarter.
A. REVENUE: Our total revenue for the 3rd quarter was $156,792.
Third Quarter Monthly Revenues
January $45,379
February $50,850
March $60,563
Average Monthly Revenues: $52,264
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B. EXPENDITURES: Our total expenditures for the 3rd Quarter were $190,743.
Third Quarter Expenditures
January $62,588
February $68,729
March $59,426
Average Monthly Expenditures: $63,581
Building Division Revenue/Expenditure Comparison
FY2012
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
FY2011
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
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C. CASH RESERVE: The Administrative rules of Montana allow the building division to
maintain a “cash reserve fund” derived from building permit fees provided that the reserve
amount does not exceed the building division operating costs for a 12 month period. Our
estimate of the building division operating costs for FY12 was $868,136.
At the beginning of the 3rd quarter the Building Inspection Fund Cash Reserve was $891,924.
At the end of the 3rd quarter our Cash Reserve balance was $860,332. Our current Cash
Reserve Fund balance represents about 99% of our FY2012 budget.
D. PERMIT ACTIVITY: New Building Permits for New Construction Only - Does not include
tenant improvements, remodels, re-roofs, etc.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Building 971 371 261 1603
Electrical 184 148 144 476
Plumb/Mech 243 185 222 428
Fire Systems 26 16 18 60
Demolition 11 0 11 22
Total Permits 1435 720 656 2811
E. NEW BUILDING VALUATION: New Construction Only - Does not include tenant
improvements, remodels, re-roofs, etc.
Occupancy Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial $3,649,510 $4,897,945 $153,890 $8,701,345
Residential $12,564,676 $12,286,884 $10,886,906 $35,738,466
Total $16,214,186 $17,184,829 $11,040,796 $44,439,811
F. PLAN REVIEW: Completed Plan Reviews.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial 124 81 125 330
Residential 165 114 115 394
Total 289 195 240 724
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G. BUILDING INSPECTION: Completed Building Inspections;
Average Daily Inspections (per inspector) Standard 15
January 23.00
February 17.81
March 18.81
Average inspections per day for the quarter- 19.87
The total number of completed inspections for the 3rd quarter was 2639
H. CODE COMPLIANCE:
Activity 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
New Cases 7 17 20 44
Closed Cases 16 20 14 50
Citizen Complaints 16 21 21 58
Stop Work Orders 18 26 8 52
Business License Inspections 223 188 250 661
Building Inspections 983 845 288 2116
I. STAFFING: At this time, the Building Division staff consists of the Chief Building Official,
2 Plans Examiners, 3 Building Inspectors, 1 Code Compliance Officer, 1 Permit Coordinator,
and 1 Permit Technician. The COB Fire Chief currently serves as the Building Division
department head.
J. STATE OF THE DIVISION: The definition of the building division, along with the job
responsibilities of its staff is constantly evolving. With our emphasis on customer service and
public education we are becoming more and more the “go to” department when our citizens
have questions and don’t know where to turn. In addition to the traditional services we offer
which include plan review, building inspections, new business safety inspections, responding
to and mitigating citizen complaints, building code interpretation and public education, we
have expanded the services we offer to include onsite planning and pre-construction
consultation. This winter, in addition to our regular workload, we were able to sponsor eight
specialized ICC (International Code Council) and IAPMO (International Association of
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Plumbing and Mechanical Officials) classes that were made available to the public, other
jurisdictions, design professionals, local contractors and other city departments. If one word
can sum up the attitude of the building division staff, it is commitment. Without the dedication
of our staff, much of what we’ve accomplished in the past few years would not have been
possible. For now, we’re excited about the approaching 2012 building season with all its
possibilities and all the opportunities to serve our customers it will provide.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Our monthly revenue for the 3rd Quarter averaged $52,264 per month and
totaled $156,792 for the quarter.
Our monthly expenditures for the 3rd quarter averaged $63,581 per month and totaled $190,743
for the quarter.
The Building Division Reserve Fund balance at the end of the 3rd Quarter was $860,332 which
equals approximately 99% of our approved FY12 budget amount of $868,136.
Attachments: None
Report Compiled On: April 10, 2012
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