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Home My WebLink About02-13-12 Minutes, City Commission MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA February 13, 2012 The Commission met in the City Commission Room, City Hall at 121 North Rouse on Monday, February 13, 2012. Present were Mayor Sean Becker, Deputy Mayor Jeff Krauss, Commissioner Cyndy Andrus, Commissioner Chris Mehl, Commissioner Carson Taylor, City Manager Chris Kukulski,Assistant City Manager Chuck Winn, Finance Director Anna Rosenberry, City Attorney Greg Sullivan, and City Clerk Stacy Ulmen. *These minutes are not word for word and should be considered along with the audio recording. 0:00:02 A. Call to Order—6 p.m.—Commission Room., City Hall, 121 North Rouse Mayor Becker called the meeting to order at 6:02 p.m. 0:00:11 B. Pledge of Allegiance and a Moment of Silence 0:00:52 C. Changes to the Agenda Mayor Becker asked City Manager Chris Kukulski if there were any changes to the agenda. Mr. Kukulski stated that there is a desire to move the board appointment to 1.2 on the Action agenda. 0:01:28 D. Public Service Announcement-City Offices closed on Monday, February 20th. City Clerk Stacy Ulmen announced that the City offices will be closed on Monday, February 20th. 0:02:25 E. Minutes- December 19, 2011 0:02:27 Motion and Vote to approve the minutes from December 19, 2011. It was moved by Cr. Andrus seconded by Cr. Taylor to approve the minutes from December 19,2011. Page 1 of 7 Minutes of the Bozeman City Commission,February 13,2012 Those voting Ave being Crs. Andrus, Taylor, Deputy Mayor Krauss, Cr. Mehl and Mayor Becker. Those votin2 No being none. The motion passed 5-0. 0:02:43 F. Consent 1. Authorize Payment of Accounts Payable Claims (LaMeres) 2. Authorize City Manager to Award a Contract for the purchase and installation of pool heaters for the Bozeman Swim Center Pool (Dingman) 3. Authorize City Manager to sign a Professional Services Agreement with Montana State University Extension to provide ethics training for elected and appointed officials and employees of the city of Bozeman (Kissel) 4. Authorize City Manager to sign a letter supporting Summit Housing Group`s application to the Montana Board of Housing for low income housing tax credits for the proposed Stoneridge Apartments (Krueger) 5. Approve Reclaiming Jurisdiction of the KleindI/Duchin Studio Certificate of Appropriateness with Deviations, Application No. Z12006 (Kramer) 6. Approve Resolution No.4356, Providing Procedures for the Purpose of Protecting and Informing Persons Performing Trench and/or Excavation Work in the Vicinity of the Bozeman Solvent Site (Arkell) 7. Approve Resolution No.4367,Annexing the 126.93 acre tract known as the South University District,Application No. A-09002 (Krueger) 8. Provisionally Adopt Ordinance No. 1822, adopting Zoning of Residential Emphasis Mixed Use on the 126.93 acre tract known as the South University District,Zone Map Amendment No. Z-09242 (Krueger) 9. Authorize City Manager to sign the South University District Public Street& Utility Easement(Johnson) 0:02:47 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 0:03:05 Motion and Vote to approve Consent Items F.1-9 as submitted. It was moved by Cr. Taylor, seconded by Deputy Mayor Krauss to approve Consent Items F.1-9 as submitted. Those voting Ave being Cr. Taylor, Deputy Mayor Krauss, Crs .Mehl, Andrus and Mayor Becker. Those voting No being none. The motion passed 5-0. Page 2 of 7 Minutes of the Bozeman City Commission,February 13,2012 0:03:21 G. Public Comment Mayor Becker opened general public comment. No person commented. Mayor Becker closed general public comment. 0:03:42 H. Special Presentation—City of Bozeman Ethics Survey Results (Elizabeth Webb, Montana State University Local Government Center and Graduate Student) 0:04:10 Elizabeth Webb. Montana State University Ms. Webb gave the special presentation regarding the City of Bozeman Ethics Survey Results. She discussed the trainings and the development of the Ethics handbook. She spoke regarding weighing Bozeman results from the survey with another like City. 0:17:49 Commission Questions The Commission and Ms. Webb spoke regarding doing this type of study again in the future. They discussed the Montana and National results along with the City's ethics training sessions. 0:27:14 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 0:27:30 I. Action Items 0:27:35 1. Annual Report of the Board of Ethics and Discussion of 2012 Annual Ethics Training (Board of Ethics) 0:27:47 Aimee Kissel, Deputy City Clerk Ms. Kissel began the staff presentation for the Annual Report of the Board of Ethics and Discussion of 2012 Annual Ethics Training. Ms. Kissel explained that she serves as the Secretary for the Ethics Board and then introduced the Ethics Board Members. 0:29:31 Melissa Frost, Chair of the Ethics Board Ms. Frost gave the presentation regarding the Annual Report of the Board of Ethics and Discussion of 2012 Annual Ethics Training. 0:33:05 Commission Questions and Discussion The Commission and staff discussed conflict of interest and post employment provisions, sole proprietor issues and the gift provisions. They also discussed compliance with the City Ethics training and the time frames for this year's trainings. Page 3 of 7 minutes of the Bozeman City Commission, February 13,20.12 0:48:18 Public Comment Mayor Becker open public comment. 0:48:31 Motion and Vote to accept the 2010-2011 Board of Ethics report. It was moved by Deputy Mayor Krauss, seconded by Cr. Mehl to accept the 2010-2011 Board of Ethics report. Those voting Aye being Deputy Mayor Krauss, Crs. Mehl,Andrus, Taylor and Mayor Becker. Those voting No being none. The motion passed 5-0. 0:49:114. Appointment to the Bozeman Historic Preservation Advisory Board (Kissel) 0:49:15 Motion and Vote to appoint Lisa Verwys to the Bozeman Historic Preservation Advisory Board, It was moved by Cr. Taylor, seconded by Deputy Mayor Krauss to appoint Lisa Verwys to the Bozeman Historic Preservation Advisory Board. Those voting Ave being Cr. Taylor,Deputy Mayor Krauss, Crs. Mehl, Andrus and Mayor Becker. Those voting No being none. The motion passed 5-0. 0:49:39 Break Mayor Becker declared a break. 0:54.21 Meeting called back to order Mayor Becker called the meeting back to order. 0:54:33 2, Joint work session with the Impact Fee Advisory Committee and Consultant regarding options for Transportation Impact Fee update methodology (Saunders) 0:54:47 Chris Saunders, Assistant Planning Director Mr. Saunders began the presentation regarding the Joint work session with the Impact Fee Advisory Committee and Consultant regarding options for Transportation Impact Fee update methodology. He then introduced consultants Carson Bise and Dwayne Guthrie from Tischlerbise. Page 4 of 7 Minutes of the Bozeman City Commission,February 13,2012 0:57:29 Presentation by Consultants The Consultants gave the presentation and highlighted options, alternatives, special assessments, improvement districts, impact fees and sales tax. 1.16:29 Questions for Consultants Board Members, Staff and Consultants discussed public outreach, growth, how to pay for those from the outside, items that we value as a City, the need for a nexus forever and the positive impacts of development. 1:35:01 Continued Consultant presentation The Consultants continued the presentation and spoke regarding improvements in methodology, transitions of transportation methods, plan based options and incremental approaches. 1:44:46 Questions for Consultants Board Members, Staff and the Consultants discussed the incremental approach, current approaches for transportation impact fees and how the Capital Improvement Program works. 1:48:50 Continued Consultant presentation The Consultants spoke regarding the comparisons of roads along with water and sewer infrastructure. 1:51:56 Questions for Consultants Board Members, Staff and the Consultants discussed in and out of town trip generation rates. 1:56:08 Continued Consultant presentation The Consultants spoke regarding the consumption based and formula driven methods, levels of service, intersections, networks and maintaining levels of service along with critical items within a formula approach. 2:04:43 Questions for Consultants Board Members, Staff and the Commission spoke with the Consultants regarding average annual costs and what is included in this, intersections,total lane miles, levels of service, development standards, system improvements, distance travel, growth population figures, collector and arterial streets, identified intersection improvements downtown and existing levels of service. 2:33:19 Continued Consultant presentation The Consultants spoke regarding changes to residential areas, consolidation, thresholds,not residential areas and justification of charges. Page 5 of 7 Minutes of the Bozeman City Commission, February 13,2012 2:38:23 Questions for Consultants Board Members, Staff and the Consultants discussed trip generating districts, fairness, economic development, payments of impact fees over time, demand factors on property and calculating average age and conditions. 2:56:01 Public Comment Mayor Becker opened public comment. No person commented. Mayor Becker closed public comment. 2:56:31 Break Mayor Becker declared a break. 3:09:04 Meeting called back to order. Mayor Becker called the meeting back to order. 3:09:22 3. Continued Development and Adoption of the draft Commission Goals and Work flan for Fiscal Year 2012-2013 (Kukulski) 3:09:55 Chris Kukulski, City Manager Mr. Kukulski gave an overview of the Continued Development and Adoption of the draft Commission Goals and Work Plan for Fiscal Year 2012-2013. He stated that a draft has been given to the Commission. 3:11:09 Commission Discussion The Commission discussed the tiers, priorities and over arching issues. The Commission directed Mr. Kukulski to make the edits as brought up by the Commission and return with another draft. 3:24:37 J. FYI/Discussion 3:24:47 1. Deputy Mayor Krauss gone the first Monday in April and March 12th The March 12th meeting will be cancelled as per a majority of the Commission. 3:25:15 2. South 8th Avenue Reconstruction Schedule (Arkell) Debbie Arkell, Public Service Director highlighted the South 8th Avenue Reconstruction Schedule and process. Finance Director, Anna Rosenberry spoke regarding funding for the Special Improvement Districts. Page 6 of 7 Minutes of the Bozeman City Commission,February 13,2012 3:33:07 3. Light pole funded by private citizens 3:34:52 4. Reminder that there is not a City Commission meeting next week 3:35:10 K. Adjournment Mayor Becker Adjourned the meeting at 9:43 p.m. r Sean A Becker, Mayor B Q�> ATTEST: �` _�.°•�J` "j -ti ■ �J, n 3 Stacy mere T C ;Clerks PREPARED o° "- "' °■' n � s \ Y._: -tea Stacy l en, C l ,•Ci - a~ 6 erk� ■ a Approved on AA Page 7 of 7