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HomeMy WebLinkAboutResolution No. 4373, Creating and defining Technical Advisory Committee for Integrated Water Resources Plan Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Brian Heaston, Project Engineer Debbie Arkell, Director of Public Services SUBJECT: Approve Commission Resolution No. 4373: A Resolution of the City Commission of the City of Bozeman, Montana, creating and defining the purpose and structure of a Technical Advisory Committee convening for the City’s Integrated Water Resources Plan. MEETING DATE: April 9, 2012 AGENDA ITEM TYPE: Consent RECOMMENDATION: Approve Commission Resolution No. 4373: A Resolution of the City Commission of the City of Bozeman, Montana, creating and defining the purpose and structure of a Technical Advisory Committee convening for the City’s Integrated Water Resources Plan. BACKGROUND: On February 6, 2012 the Bozeman City Commission authorized the City Manager to sign a Professional Services Agreement (PSA) with the firm of Advanced Engineering and Environmental Services to complete an Integrated Water Resources Plan (IWRP). The agreed scope of services calls for the creation and utilization of a Technical Advisory Committee (TAC) to assist with the review and development of the plan. The Commission, at its 2/6/12 meeting, invited interested individuals with technical knowledge of water supply planning and/or water rights to apply to serve on the Technical Advisory Committee. Commission Resolution 4373, provided as an attachment to this memorandum, creates the TAC and defines its role in the IWRP development and provides for its organization and proceedings. TAC membership will be appointed by the Commission in action separate from this resolution. UNRESOLVED ISSUES: None ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: None at this time. However, should the City Commission direct and/or approve additional TAC meetings beyond the three provided for in the agreed scope of services with AE2S, additional cost will be borne to the project. The IWRP is funded at 100% by the Water Impact Fee fund. Attachments: Commission Resolution No. 4373 Report compiled on: March 27, 2012 64 RESOLUTION NO. 4373 Page 1 of 3 COMMISSION RESOLUTION NO. 4373 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, CREATING AND DEFINING THE PURPOSE AND STRUCTURE OF A TECHNICAL ADVISORY COMMITTEE CONVENING FOR THE CITY’S INTEGRATED WATER RESOURCES PLAN. WHEREAS, the purpose of the Integrated Water Resources Plan is to explore, evaluate, prioritize, and document the range of alternatives available to address anticipated water supply challenges for the City of Bozeman; and WHEREAS, on February 6, 2012 the Bozeman City Commission authorized the City Manager to sign a Professional Services Agreement (PSA) with the firm of Advanced Engineering and Environmental Services Inc (AE2S) to complete an Integrated Water Resources Plan (IWRP) for the City of Bozeman; and WHEREAS, Task 9 of the IWRP PSA scope of services provides that three Technical Advisory Committee (TAC) meetings will be completed, however, additional TAC meetings may be held if directed or approved by the Bozeman City Commission; and WHEREAS, on February 6, 2012 the Bozeman City Commission directed interested individuals with a technical background or understanding of water supply planning and water rights to apply for TAC positions; and WHEREAS, the Bozeman City Commission shall appoint members to the IWRP TAC from applicants that have applied for the IWRP TAC. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA: Section 1 The Technical Advisory Committee (TAC) of the Integrated Water Resources Plan (IWRP) will assist in reviewing and preparing plan components described in Section 2 of this Commission 65 RESOLUTION NO. 4373 Page 2 of 3 Resolution. The professional experience and technical background of TAC members will provide a means of broadening the basis of scrutiny and collective knowledge utilized in review and preparation of the IWRP beyond City Staff and its professional contractors. Section 2 The TAC will be asked to assist City Staff and its professional contractors in: 1. Water conservation planning. 2. Selecting and weighting alternatives ranking criteria. 3. Developing water supply alternatives. 4. Reviewing modeling efforts, cost estimates and plan results. Section 3 The structure and oversight of the TAC shall be organized according to the following: 1. The Bozeman City Commission shall appoint members to the TAC from individuals with a technical background or understanding of water supply planning and water rights. TAC is considered temporary in nature. If the Committee is still constituted two years after the date of this Resolution, members will need to be reappointed to the Committee by the City Commission. Vacancies shall be filled in the same matter as original appointments. 2. A Commission liaison is required for the TAC for consultation and information, but the liaison is not required to attend each meeting. At least one Staff member shall attend each TAC meeting. 3. The TAC, at its first scheduled meeting, will elect from amongst its appointed membership a committee Chairperson. 4. Three TAC meetings will be held unless additional meetings are directed and/or approved by the Bozeman City Commission. 5. TAC schedules and agendas shall be prepared by Staff and AE2S with input provided by the committee Chairperson. Agendas will then be provided to the City Clerk for public display at least 72 hours prior to the meeting. Materials for TAC review and deliberation shall be provided by AE2S. 6. TAC minutes will be recorded by AE2S and will be made available to the public. 7. The TAC may, at its discretion, forward an independent for mal recommendation to the Bozeman City Commission regarding its work and deliberations on the IWRP. 8. TAC meetings will be open to the public and conducted in accordance with all applicable rules and regulations of the State and the City of Bozeman . 9. The actions of the board shall be advisory only and shall not constitute policy of the City and shall not be binding upon the City Commission or upon the City. 10. Meetings shall be conducted according to Robert’s Rules of Order, Eleventh Edition and the model Advisory Board Rules of Procedure. 11. Compliance with the City Code of Ethics. All members are required to follow State ethics laws regarding appointed officials and the city of Bozeman Code of Ethics. Members will receive the City of Bozeman ethics handbook and must sign a form 66 RESOLUTION NO. 4373 Page 3 of 3 acknowledging receipt of the handbook and take a written oath they will uphold the state and city ethics codes. Members are also required to take an online or paper ethics training shortly after appointment. Non-compliance with the City Code of Ethics and training requirements may result in removal of a Committee member. PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session held on the 9th day of April, 2012. ____________________________________ SEAN A. BECKER, Mayor ATTEST: ______________________________ STACY ULMEN, CMC City Clerk APPROVED AS TO FORM: ____________________________________ GREG SULLIVAN City Attorney 67