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Home My WebLink About02-09-12 Recreation Department Report Bozeman Recreation Department Po Box 1230 Bozeman, MT. 59771 (406) 582-2290 Recreation Department Report Jamie Saitta & Dan McCarthy 1. Ice Skating Lessons started this month. We are teaching beginners age 4-16. Our 4-6 year old class is full with a waiting list. 2. We added a Sports Sampler Preschool class to our February schedule which is being held at the Hope Lutheran Church Gym. Our sports classes remain popular and we plan to add more to the schedule this summer. 3. We are still taking registration for our Father Daughter Valentine Dance which will be held on Monday at the Lindley Center. So far we have close to 60 people signed up. This even is open to all ages. 4. The Recreation Department will be hosting the Summer Activities Round Up on April 5, with the YMCA, Montana Outdoor Science School, Children's Museum of Bozeman and Montana Parent Magazine. This event brings together program providers in our area to showcase their summer program offerings. A great opportunity for parents to learn about what is offered during the summer months. 5. We are in the process of setting our summer program schedule. Our program guide will be in the Bozeman Daily Chronicle on Sunday, March 25. 25,000 copies of the guide are printed and distributed every year. 6. T-ball registration will begin in early March. Our league continues to grow every year. We had over 400 kids participate last year. 7. Recent staff trainings include outlook, web maintenance and the new registration software. 8. We purchased a floor machine for Beall that will help our staff with weekly cleanings. 9. We are working on the FY13 Budget. Pass out workload and performance measures. 10. FY 13 Budget Highlights: Requesting a Superintendent and Administrative Assistant 11. Full time staff positions filled after advertising for over a year! Bozeman Recreation Department Po Box 1230 l+ , �I►+�, Bozeman, MT. 59771 (406) 582-2290 12. Heaters scheduled to arrive March 81", we will then have a 3 week closure for installation. We will be draining the pool,fixing a broken step, cleaning and re-filling the pool. 13. We will also be removing mold out of the showers, and re-tiling with mold resistant grout. 14. Budget is getting close to being finished. Bogert's budget is the hardest for me, I am not sure what projects will be moving forward, plus what condition the pool will be in. But if all projects are approved, we will be moving forward with the gutter and shell project, replace the heater, and be working on ADA accommodations on the bathhouse. If all of these go through, I am hoping that all the projects will get contracted under a Architect. 15. At the Swim Center we will be budgeting for new stalls for the mens room, and we will begin our replacement program for items such as the floor vacuum, pool vacuum, lane lines, and other items that see a lot of use and need to be scheduled in for regular replacement. We will be updating our first aid equipment, and looking at new AEDs for all of the buildings. RECREATION WORKLOAD /ND/CA TORS WORKLOAD INDICATOR FY 11 FY 12 FY 13 Actual Projected Budgeted Facilities Facilities to maintain,clean and contract 4 4 4 Beall Rentals per year 2 hours Admin.time per rental 447 425 425 -Undley Rentals per year 2 hours Admin.time per rental 254 252 255 Story Mansion Rentals per year 166 103 nIa 2 hours Admin. time per rental Swim Center Number of agreement 5 5 5 4 hours Admin.time per contract Bogert Pool Rental agreements per year 1 1 3 4 hours Admin.time per rental Beall facility cleaning hours per week 8 10 12 Lindley Center cleaning hours per week 6 7 8 Swim Center cleaner hours Der week 75 80 80 Swim Center pool filter cleaning hours per week 5 5 5 -Bogert Pool cleaning hours per week 60 60 60 -Bogert Pool filter cleaning hours per week 10 5 5 Number of Beall and Lindley CIP projects funded 0 1 1 Number of Aquatic CIP projects funded 5 1 3 Number of staffed front desk hours at Beall Center 1,950 1,950 1,950 Recreation Programs Number of classes offered .645 650 655 Number of class participants 2,242 2,260 2,265 Number of special events 4 4 5 Sweet Pea Run, Egg Hunt,Triathlon; Summer Round U Number of special event participants 2,727 2,735 2,735 Number of program agreements 6 hours per contract 10 12 17 Aquatics Number of classes offered 852 852 852 Number of class participants 2,990 3,050 3,100 swim lessons,water fitness,professijnal classes Number of high school student visits per school ear 21,175 22,000 22,100 Total Swim Center visits per year 60,400 60,500 60,700 Total Bogert Pool visits per year 17,200 17,200 17,200 Number of staff hours to guard the Swim Center 19,700 19,700 19,700 Number of staffed front desk hours at Swim Center 4,600 4,600 4,600 Number of staff hours to guard Bogert Pool 6,816 6,816 6,816 Number of staffed front desk hours at Bogert Pool 852 852 852 Administration Number of program guides produced per year 2 2 3 80 staff hours per guide) Bogert Pool cash close out hours per week 10 10 10 Swim Center cash close out hours per week 10 10 10 Cash close out hours per week Recreation 5 5 5 Administrative Assistant Hours per week to Director 0 a 25 needed Administrative Assistant Hours per week to Aquatics .5 .5 .5 15 needed Administrative Assistant hours per week to Recreation 5 5 5 15 needed Number of performance evaluations per year 55 57 57 820 890 860 Number of staff training hours per year-Aquatics Number of staff training hours per year-Recreation 150 Staff hours dedicated to new software training and programming 300 Staff hours dedicated to Feasibility Stud I RECREATION Performance Measures Effectiveness Measures Standard FY 11 FY 12 FY 13 Actual Projected Budgeted Facilities Aquatics' scheduled maintenance Performed on 50% 75% 95% Air filters exchanger., pumps greased, etc. scheduled day Swim Center Sidewalk plowing By 5:30am 85% 95% 85% slow snow year Swim Center parking lot plowing By 5am 0% 0% 100% Beall Sidewalk and entrance shoveling By 8:30am 40% 90% 80% (Includes North, E=ast and South Steps) shortage of staff More staff and slow snow year Risk Management Reports(Recreation Facilities) 1 per week 30% 60% 95% Shortage of staff Staff increase Risk Management Reports A uatic Facilities 1 per week 85% 90% 99% Lindley and Beall scheduled maintenance 3: 1 week 0 0 3 sessions per yr Recreation Programs %of classes cancelled Less than 8% 4% 4% 5% (weather, low enrollment) adult program development Staff to participant ratios 1:8 Preschool 1:8 Preschool 1:8 Preschool 1:8 Preschool (According to MT Day Care health codes) 1:10 Youth 1:10 Youth 1:10 Youth 1:10 Youth 1:15 Adult 1:15 Adult 1:15 Adult 1:15 Adult Staff certified in CPR and First Aid 100% 100% 100% 100% Staff certified in Wilderness First Aid 2 0 0 1 Recreation Professional Certification 1 0 1 1 Aquatics % of classes cancelled Less than 5% 1% 5% 1% (weather, low enrollment, equipment failure) cold water due to heater failure Staff to participant ratio according to Red Cross 6:1 10:1 10:1 8:1 Lifeguards per sq foot of pool per MT Health 1:2,000sq ft 1:2,500 1:2,500 1:2,000 Code Staff certified in WSI 50% 80% 90% 95% Certified Pool Operators 5 4 4 5 Aquatics Professional Certification 1 0 0 0 3 year class for certification 2 weeks 4 weeks 3 weeks 2 weeks Swim Center closed for annual maintenance and repairs 3 14 ? ? Bogert Pool opened after last day of school days after Hot water heater Bogert CIP failure and pool repair re lacement shelved Bogert Pool closed due to mechanical failure 0-1 day 28 days 14 days 5 days Opened late and 1949 pool All repairs filter system heater funded and collapsed com Ieted Administration Calls answered verses going to vaicemail during 80% 40%Spring and 55% Spring 75% Spring office hours Summer and Summer and Summer 90% Fall and 90% Fall and 90% Fall and Winter Winter Winter Due to online activity registration software Web and social media updates 1 time per day 40% 40% 40% IT Shortage of staff recommendation i