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HomeMy WebLinkAbout02-09-12 Recreation and Parks Advisory Board Minutes LINKED MINUTES OF THE MEETING OF THE RECREATION AND PARKS ADVISORY BOARD FEBRUARY 9, 2012 7:00 PM THE LINDLEY CENTER - 1102 EAST CURTISS BOARD MEMBERS PRESENT: David Cook, Chairperson Jared Nelson, Vice-Chair Sandy Dodge Sue Henning Salal Huber McGee Lucia Ryan Stewart Elizabeth Thorsen Bill Vandenbos Bob Wade Julie Zickovich Sean Becker, Commission Liaison Gary Vodenhal, GVLT Liaison Absent: None CITY STAFF PRESENT: Chris Kukulski, City Manager Ron Dingman, Director Thom White, Park& Cemetery Superintendent Dan McCarthy, Recreation Jamie Saitta, Recreation Michelle Dipzinski, Recording Secretary GUEST PRESENTERS: None COPIES OF THE RECORDING ARE AVAILABLE UPON REQUEST. 0:00:00- Item #1—Chairperson Cook called the meeting to order at 7:00 pm 0:00:03 - Item #2—Approve January 12, 2012 meeting minutes: • Bogert Park is spelled incorrectly in two places. Linked Minutes of the Recreation and Park Advisory Board Meeting,February 9,2012 Motion: Boardmember Dodge motioned to approve the January 12, 2012 minutes as amended. Boardmember Vandenbos seconded the motion. The motion passed unanimously. 0:00:44— Item #3 — Public Comment Period limit 3 minutes per speaker • No comments made at this time 0:01:48— Item #4—Introduction of Michelle Dipzinsl<i— David Cook: • City Staff working out of the Shop Complex o Will record the meeting and prepare the minutes 0:02:43—Item #5—Introduction of New Board Members— David Cook: • Boardmember Huber-McGee introduced herself o Runs two non profits— Friends of Parks and Bogert Farmers Market/SLAM o Has lived in Bozeman for 10 years o Is an artist/sculptor and volunteer o Her and her husband own Integrity Builders • Boardmember Thorson introduced herself • Has lived in Bozeman 14 years • Has a small business teaching birthing classes • Was looking for a board to apply to and feels this board fits her life style • Has a Masters degree in Sports Psychology 0:06:02— Item #6— Board Committees for 2012— Review— David Cool: • Brief descriptions are below, no appointments will be made at this time: o Subdivision Review—meets with developers and Planning Department personnel to go over park plans to make sure appropriate requirements are met.The committee currently meets Fridays at 10am at the Professional Building, 20 F. Olive, in the upstairs conference room o Park Improvement Grant—meets to go over applications received from people wanting to improve parks, this year there is$50,000 in matching grant funds. Two board members are needed to help make recommendations to the Commission. The committee will issue the grants at the April Recreation and Park Board meeting o Cash in lieu—developers have an option of giving cash instead of park land. This option is good for the developers not always good for the City of Bozeman. This committee works to get the laws changed to improve the option for Bozeman. Not actively recruiting new members at this time Linked Minutes of the Recreation and Park Advisory Board Meeting,February 9,2012 • Election —meets once a year to elect officers for the board • Activities—runs the website www.infobozeman.com,there are 58 non-profit groups on the site from archery to wrestling, Girl Scouts to Senior Olympics. Information on park reservations and building rentals as well as upcoming events on a calendar. Boardmembers with artistic backgrounds would be welcome and appreciated • Parkland dedication—works on getting parks dedicated to the city. This committee got Centennial Park, Soroptomist Park, the Story Mansion and Burke Park dedicated to the city. Not actively recruiting new members at this time • Recreation and_A ug atics—this is a new committee that would represent the recreation side of Park and Recreation. This will be more of an informative committee to find out what it takes to keep the Swim Center and Recreation running. The committee would have three or more members and will meet once a month • Committee selection will be on next month's meeting agenda • There was a short discussion regarding the Snowfill Watchdog Committee which is no longer active Item #7—Committee Reports: • No reports were provided 0:23:41—Item #8—Gallatin Valley Land Trust update: • Gary Vodenhal provided the following information: • Working with state lands to negotiate a permanent easement on Triple Tree Trail, should be finished this summer • Applying for two Parkland Improvement Grants, one to replace a bridge near the Sourdough Trail and the other for a trail easement behind the mall • The Ski-athon is moved to Bohart Ranch on February 20th from Lindley on the 25th due to lack of snow • They are proposing a trail and recreation area at the Landfill. The area proposed has not had trash disposed on it so the land could be used as a recreation area right away. He asked that the board start thinking about the possibilities and come back with some feedback. A map of the area was provided • Will be working with the City on the Moss property on S. Church, a map of the area was provided 0:39:50—Item #9 — Recreation & Parks Advisory Board Meeting Time-- David Cool: • After a brief discussion it was decided to keep the meeting time of 7:00pm 0:41:37— Item #10— Meeting attendance requirement— David Cook: • The City Clerk's office is preparing a general outline for all boards regarding attendance o Three unexcused absences would be turned over to the Commission which would result in removal from the board o Three excused absences would also be brought up to the Commission for consideration Linked Minutes of the Recreation and Park Advisory Board Meeting,February 9,2012 o All absences need to go through the Chairperson, lack of a quorum has been a problem in the past 0:43:35—Item #11— Public Recreation & Parks AdvisorV Board Representation— David Cool: + Letters to the editor • As an individual you represent yourself • To represent yourself as the opinion of the Board, it needs to go in front of the board before being published 1:46:04— Item #12— Recreation Division Report—Jamie 5aitta/Dan McCarthy: • Update document is attached • Workload Indicators and Performance Measures are attached 0:47:18-- Item #13— Parks Division Report—Thom White— User Fees—Action Item: • Public Comment: o Mike Babcock 522 Oxford Drive • Thanked Superintendent White and Director Dingman for being open with the Sweet Pea Organization • Spoke about the history of Sweet Pea and asked that the Board be careful about any policy set • Public Comment Period Closed • Superintendent White stated that at the December 5`h Commission meeting a policy discussion was held regarding user fees and staff was directed to come back with additional information and that the commission wanted to be part of the user fee process o He gave a brief history of when and why the user fees were originated o Staff researched and provided information on what other cities within Montana charge regarding user fees o Has been meeting with groups to find out what works and what doesn't to start a partnership with them o Athletic groups and Festival/Market type groups are two distinct groups that have different impacts on parks and fees would be assessed accordingly. • Athletic fees would be charged an hourly fee based on 200 hours per season • Festivals/Markets—the method would be agreed upon by both parties and would be sure to cover the costs associated with the event • In Kind donations would be accepted • Park Reservations and User Fees are the only source of revenue for the Parks Department • Board discussion included: • Damage deposits • Fees collected go into the General Fund • Real maintenance costs and park recovery • The process of meeting with the groups individually and how an agreement is settled Linked Minutes of the Recreation and Park Advisory Board Meeting,February 9,2012 o The process in preparing the parks prior to and after the event(s) and how that impacts the park Motion: Boardmember Dodge motioned that the Board support an hourly user fee for sports activities for the fields and that festivals and the like be negotiated individually. Boardmember Wade seconded the motion. • Board discussion: • Discussions need to start with what the group is used to fee wise and then educate as to preparation of the park • Start a User Fee Subcommittee • Prepare a series of questions that would build a structure to figure out the fee The motion passed unanimously. • Chairperson Cook will add User Group Subcommittee to possibly work with both Parks and Recreation user groups to the March meeting agenda 1:28:20—Item #14— Parks and Recreation Director's Report— Ron Dingman, South Church Property—Action Item: • Chairperson Cook passed out a map of the S. Church property being discussed, map is attached • The Commission authorized the City Manager to negotiate the purchase of the 1.3 acre property at 905 S. Church for$80,000. The property was originally listed at$169,000 • Director Dingman will work with GVLT and the property owners for an easement to connect Church Street to the Gallagator Park and with the Moss family on a buy/sell agreement to take to the Commission for approval • There is community support with little opposition, a property owner had concerns that there would be loose dogs and people traveling through their yard from the trail off Rouse • This purchase could start to make S. Church safer for people walking or biking that street Motion: Boardmember Vandenbos motioned to support the movements that have been made as positive for the parks system and trail system. Boardmember Nelson seconded the motion. • Board discussion: • Encroachment concerns need to be addressed, keeping the public off private property is important • If this serves the entire community then using cash in lieu of money is appropriate The motion passed unanimously. • Director Dingman provided an update on the Bozeman Creek Enhancement Project o Alternative 6 was presented last month and is the one they will use to move forward o There are four landowners whose land touches the project and all have expressed that they are willing to work with the group ti Linked Minutes of the Recreation and Park Advisory Board Meeting,February 9,2012 o The next step is to hire someone to do a final design and then wont to obtain easements and deeds to make the project move forward o There was a suggestion to use the Park Improvement Grant money but nothing is set in stone yet • The Recreation Aquatics Study has been approved; it was amended to remove the survey portion which would reduce the contract by$10,000 which lowers the cost to $55,000. Once the Contractors amend the contract it will be signed 1:56:27—Item #15— City Commissioner Perspective—Sean Becker: • Mayor Becker provided the following information: o The Senior Center is looking for more parking and would like to use the section of Centennial Park closest to the Center • The park is dedicated/declared parkland which would take the Super Majority of the Commission to take the land • Board discussion included: • Use the fairgrounds area as planned, by having staff and healthy volunteers park there • The Engineering Department would know if the Aspen Right of Way has been abandoned o If the Aquatics Facility is found to be needed something else may need to go, which could possibly be Bogert o Likes the idea of a User Agreement Committee 1:25:29— Item #16— FYI. • Boardmember Wade said there is a run Saturday at gam mountain time for Sherry Arnold from Sidney who was kidnapped in January o Location is 1P& Grant o Any money donated would go toward her two children • There are still two openings for the board • Ethics Handbook was handed out, it is mandatory that all board members have ethics training or they would be removed from the board 1:05:32— Item #17—Adiournment: • Adjourned at 9:15pm, David Cook, Chairperson Linked Minutes of the Recreation and Park Advisory Board Meeting,February 9,2012 ATTEST: L '61 1" Michelle Dipzinsl i, Rea ding Secretary PREPARED BY: Michelle Dipzinski R c ding Secretary Approved on �41t