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Home My WebLink About12-19-11 Minutes, City Commission rrtT�JH CO.1►0}R+t LINKED MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA December 19, 2011 The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North Rouse on Monday, December 19, 2011. Present were Mayor Jeff Krauss, Commissioner Cyndy Andrus, Commissioner Chris Mehl and Commissioner Carson Taylor, Assistant City Manager Chuck Winn, City Attorney Greg Sullivan and City Clerk Stacy Ulmen. **Please refer to the audio recording of this meetingfor additional detail. 0:10:09 A. Call to Order—NOON—Commission Room, City Hall, 121 North Rouse Mayor Krauss called the meeting to order at 12:04 p.m. 0:10:10 B. Pledge of Allegiance and a Moment of Silence 0:10:56 C. Changes to the Agenda Mayor Krauss asked Assistant City Manager Chuck Winn if there were any changes to the agenda. Mr. Winn stated that the Executive Session November 14th minutes will be removed from the agenda and placed on the next meeting agenda. 0:11:22 D. Public Service Announcement—City Hall Office Closures and Revised Schedule of City Commission Meetings (Ulmen) City Clerk, Stacy Ulmen gave a PSA regarding the City Hall office closures and the schedule of Commission meetings for the remainder of the month. 0:12:48 E. Authorize Absence of Deputy Mayor Becker 0:12:53 Motion and Vote to approve the absence of Deputy Mayor Becker. It was moved by Cr. Andrus, seconded by Cr. Taylor to approve the absence of Deputy Mayor Becker. Page Iof8 Minutes of the Bozeman City Commission,December 19,2011 Those voting Aye being Crs. Andrus, Taylor, Mehl and Mayor Krauss. Those votinp_No being none. The motion passed 4-0. 0:13:08 F. Minutes—October 10th and November 14th, 2011(removed) Executive Sessions, November 7th and 14th, 2011 Regular Meetings 0:13:12 Motion and Vote to approve the October 10th Executive Session Minutes and the November 7th and 14th Regular meeting minutes. It was moved by Cr. Taylor, seconded by Cr. Mehl to approve the October 10th Executive Session Minutes and the November 7th and 14th Regular meeting minutes. Those voting Ave being Crs. Taylor, Mehl, Andrus and Mayor Krauss. Those voting No being none. The motion passed 4-0. 0:13:25 G. Consent 1. Authorize Payment of Accounts Payable Claims (LaMeres) 2. Authorize Street Department to enter into a municipal lease-to-own agreement with Merchants Capital for a 2012 Elgin Broom Bear Sweeper(VanDelinder) 3. Adopt the Library Depreciation Reserve Fund Capital Improvement Plan (CIP) for Fiscal Years 2013-2017 (Rosenberry) 4. Adopt the Fire Impact Fee Fund Capital Improvement Plan (CIP) for Fiscal Years 2013- 2017 (Rosenberry) 5. Adopt the Water Impact Fee Fund Capital Improvement Plan (CIP)for Fiscal Years 2013- 2017 (Rosenberry) 6. Adopt the Wastewater Impact Fee Fund Capital Improvement Plan (CIP)for Fiscal Years 2013-2017 (Rosenberry) 7. Accept the Building Division Monthly Report for November 2011 (Risk) 8. Approve Resolution No.4362, Appointing the Gallatin County Attorney to prosecute State v.Adams (TK 10 02684) in Bozeman Municipal Court(Sullivan) 9. Approve Certification of Delinquent City Assessments to Gallatin County (Neibauer) 10. Approve Beer and Wine and Liquor License Renewals for 2012 (Neibauer) 11. Reappoint Erik Nelson to the Impact Fee Advisory Committee (Kissel) 0:13:35 Public Comment on Consent Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. Page 2 of 8 Minutes of the Bozeman City Commission,December 19,2011 0:13:40 Motion and Vote to approve (Consent) G.1-11 inclusive. It was moved by Cr. Mehl, seconded by Cr. Andrus to approve (Consent) G.1-11 inclusive. Those voting Ave being Crs. Mehl Andrus Taylor and Mayor Krauss. Those voting No being none. The motion passed 4-0. 0:13:59 H. Public Comment Mayor Krauss opened general public comment. 0.14:25 Ralph Zimmer, Public Comment Mr. Zimmer stated that he is speaking on behalf of the Pedestrian and Traffic Safety Committee, He thanked the Commission for the conversation with the School District. The School District was slow for appointees to the Board but after the meeting with the Commission, they appointed someone. He spoke in support of the applicant that has asked to be reappointed to the board that is to be considered further on in the agenda. 0:16:59 Public Comment closed Mayor Krauss closed public comment. 0:17:011. Action Items 0:17:03 1. Presentation of Audit on Financial Statements for Fiscal Year 2011 (LaMeres) 0:17:12 Brian LaMeres, City Controller Mr. LaMeres began the Staff presentation regarding the Audit on Financial Statements for Fiscal Year 2011. 0:18:59 Merrilee Glover, Representative from the audit firm of Junkermeir, Clark, Campanella& Stevens, PC (J.C.C.S.) Ms. Glover presented the findings on the City's financial statements. 0:23:30 Commission Comments and Questions The Commission and Staff spoke regarding fund balances along with assignments and commitments. A discussion took place regarding a process for changes. Page 3 of 8 Minutes of the Bozeman City Commission,December 19,2011 0:31:26 Ms. Glover Ms. Glover continued the presentation regarding the certificate of achievement and stated that this is the 27th year that the City has received this particular certificate. She covered the Independent Auditor's Report. The City has received a clean audit report. She spoke regarding the statement of net assets, revenues and functions, the balance sheet for cash and unrestricted funds. 0:48:16 Commission Comments and Questions The Commission and staff discussed the term assigned and unassigned amounts. 0:59:39 Ms. Glover Ms. Glover continued the presentation regarding the internal control and spending federal reports. 1:07:32 Public comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 1:07:48 Motion and Vote to accept the Comprehensive Annual Financial Report and results of the financial audit f or fiscal year 2011 along with accompanying reports. It was moved by Cr. Andrus, seconded by Cr. Taylor to accept the Comprehensive Annual Financial Report and results of the financial audit f or fiscal year 2011 alonL,with accompanying reports. Those voting Ave being-Crs. Andrus, Taylor, Mehl and Mayor Krauss. Those voting No being none. The_motio"assed 4-0. 1:08:12 Break Mayor Krauss declared a break. 1:15:46 Back to Order Mayor Krauss called the meeting back to order. Page 4of8 Minutes of the Bozeman City Commission,December 19,2011 1:16:07 2. General Fund Capital Improvement Plan (CIP) for Fiscal Years 2013-2017 (Rosenberry) 1:16:14 Anna Rosenberry, Finance Director Ms. Rosenberry gave the staff presentation regarding the General Fund Capital Improvement Plan (CIP) for Fiscal Years 2013-2017. 1:19:11 Commission Questions and Comments The Commission and Staff spoke regarding the parking garage and the planning department copy machine. 1:23:34 Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 1:23:52 Motion to adopt the General Fund Capital Improvement Plan for Fiscal Years 2013-2017. It was moved by Cr. Taylor, seconded by Cr. Mehl to adopt the General Fund Capital Improvement Plan for Fiscal Years 2013-2017. 1:24:05 Commission discussion on the Motion The Commission spoke regarding moving the IT item. 1:24:28 Friendly Amendment to the Main Motion Cr. Taylor added_a_Friendly Amendment to the Main Motion to include moving GF164 (Replacement of IT Air Conditioner at Professional Building) to the FY2015 Column. 1:24:40 Vote on the Main Motion to adopt the General Fund Capital Improvement Plan for Fiscal Years 2013-2017 and move GF164 (Replacement of IT Air Conditioner at Professional Building) to the FY2015 Column. Those voting Aye being Crs. Taylor, Mehl,Andrus and Mayor Krauss. Those voting No being none. The motion passed 4-0. Page 5 of 8 Minutes of the Bozeman City Commission,December 19,2011 1:24:51 3. Street Impact Fee Fund Capital Improvement Plan (CIP) for Fiscal Years 20132017 (Rosenberry) 1:25:01 Anna Rosenberry, Finance Director Ms. Rosenberry gave the staff presentation regarding the Street Impact Fee Fund Capital Improvement Plan (CIP) for Fiscal Years 2013-2017. 1:25:54 Commission Questions and Comments The Commission discussed Babcock Street. 1:27:30 Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 1:27:38 Motion and Vote to adopt the Street Impact Fee Fund Capital Improvement Plan for Fiscal Years 2013-2017. It was moved by Cr. Mehl seconded by Cr. Andrus to adopt the Street Impact Fee Fund Capital Improvement Plan for Fiscal Years 2013-2017. Those voting Ave being Crs. Mehl, Andrus, Taylor and Mayor Krauss. Those voting No being none. The motion passed 4-0. 1:27:57 4. (Re)Appointments to the Bozeman Area Bicycle Advisory Board (Kissel) 1:28:38 Motion and Vote to appoint Jenna Fallaw and reappoint Bill Bartlett, Rebecca Gleason and Elizabeth Williamson to the Bicycle Advisory Board. It was moved by Cr. Taylor, seconded by Cr. Mehl to appoint Jenna Fallaw and reappoint Rebecca Gleason and Elizabeth Williamson to the Bicycle Advisory .. Bill Bartlett Board. Those voting Ave being Crs. Taylor, Mehl, Andrus and Mayor Krauss. Those voting No being none. The motion passed 4-0. 1:29:02 5. Reappointment to the Pedestrian and Traffic Safety Committee (Kissel) Page 6 of 8 Minutes of the Bozeman City Commission,December 19,2011 1:29:13 Motion and Vote to reappoint Danielle Scharff to the Pedestrian and Traffic Safety Committee. It was moved by Cr. Mehl seconded by Cr. Andrus to reappoint Danielle Scharff to the Pedestrian and Traffic Safety Committee. Those voting Aye being Crs. Mehl, Andrus, Taylor and Mayor Krauss. Those voting No being none. The motion passed 4-0. 1:29:49 6. Reappointments to the Senior Citizens' Advisory Board (Kissel) 1:29:56 Motion and Vote to reappoint Norman Dreyer and Peggy Tombre to the Senior Citizens' Advisory Board. It was moved by Cr. Andrus, seconded by Cr. Taylor to reappoint Norman Dreyer and Peggy Tombre to the Senior Citizens' Advisory Board. Those voting Ave being Crs. Andrus, Taylor, Mehl and Mayor Krauss. Those votine No bcinLy none. The motion passed 4-0. 1:30:53 J. FYI/Discussion 1. No Commission Packets until January 3, 2012 2. Climate Action Plan Working Groups Advertising 3. Vacancies on the Economic Development Committee 1:33:16 K. Adjournment Mayor Krauss adjourned the meeting at 1:27 p.m. Je ,rey au o Mayor ATTEST: Page 7 of 8 Minutes of the Bozeman {6t -T—' ,'D tember 19,2011 ■ *7 PREPARED BY: ,%Z- I i �I Sta y M ', City Clerk Approved on + (w Ij ! . Page 8 of 8