HomeMy WebLinkAboutResolution No. 4369, Change Order 1 for Water Reclamation Facility Admin and Lab building
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Murray, Project Engineer
Rick Hixson, City Engineer
SUBJECT: Bozeman Water Reclamation Facility, Administration and Lab Building –
Change Order No. 1.
MEETING DATE: March 5, 2012
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Motion and vote to ratify the City Manager’s signature on the
Bozeman Water Reclamation Facility, Administration and Lab Building – Change Order No. 1.
BACKGROUND: Attached is a copy of the summary of change order number 1 for the above
referenced project. This change order includes fifty items. Eight of the items are credits while
the other twenty seven are additions. Pages two through five of the change order entitled
“Change Order No. 1 Summary” provide a short description of each of the items involved with
this change. The remainder of the document contains the detailed backup cost information for
each item.
This item is for ratification of the City Manager’s signature since all of the work associated with
the change is complete. Many times during the course of construction, change items occur while
the work on a particular component is being completed. In order to avoid additional delays and
the resulting cost associated with the delay, the contractor needs to be given direction on how to
proceed right away. These items are then formalized into a change order after the fact. This is
the more typical situation than the alternative where an item has a long lead time and a change
order can be executed prior to the work being completed. Rather than execute a separate change
for each item, we hold off until we have several to process and include them in one change as we
have here. This change is the first and final change on the project and as such constitutes all of
the items that occurred on the project.
This change includes an extension of contract time of 65 days for substantial completion and 320
days for final completion. The final recommended increase in cost and time extension for this
change is reasonable and commensurate with the work involved.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission.
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FISCAL EFFECTS: Overall this change order increases the contract amount by $58,684.00
from $1,680,000.00 to $1,738,684.00. This will decrease the contingency on the project from
$147,521.51 to $88,837.51. The contingency is included in the overall budget for the project but
not in the construction contract which is why the change order must be processed.
Attachments: Change Order No 1, Resolution No 4369
Report compiled on: 2/16/12
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COMMISSION RESOLUTION NO. 4369
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT
WITH WILLIAMS BROTHER CONSTRUCTION, LLC., BILLINGS,
MONTANA.
WHEREAS, the City Commission did, on the 29th day of December 2009, authorize award of the
bid for the Bozeman Water Reclamation Facility Administration and Lab Building project, to Williams
Brother Construction, LLC., Billings, Montana; and
WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or
modifications of the specifications and/or plans of the contract be made by resolution; and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and/or plans of the contract.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a
municipal corporation, and Williams Brother Construction, LLC ., as contained in Change Order No. 1,
attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed
to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and
directed to attest such signature.
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Resolution No. 4369, Change Order 1 for WRF Administration and Lab Building
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PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 5th day of March 2012.
__________________________________________
SEAN A. BECKER
Mayor
ATTEST:
________________________________________
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
_____________________________________________
GREG SULLIVAN
City Attorney
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