HomeMy WebLinkAbout12- Bogert Pool House Structural Assessment / Improvements Professional Services Agreement BOGERT POOL HOUSE STRUCTURAL ASSESSMENT/IMPROVEMENTS
PROFESSIONAL SERVICES AGREEMENT
THIS IS AN AGREEMENT made as of T r Y 4- Z012,, between THE CITY OF BOZEMAN, a
Municipal Corporation, P.O. Box 1230, Bozeman, Iontana, 59715 (OWNER) and Morrison-Maierle, Inc.,
P.O. Box 1113,Bozeman,Montana,59718,(ENGINEER).
Whereas the accomplishment of the work and services described in this Agreement is essential to the OWNER'S
public works improvement program.
Whereas the OWNER intends to and has selected the ENGINEER to provide necessary and professional engineering
services for the project.
Whereas the ENGINEER represents that it is willing and qualified to perform the professional engineering services
for this project described in this Agreement.
Therefore, in consideration of the foregoing recitals and the mutual covenants and conditions contained herein, the
parties agree as follows:
The conditions and provisions set forth in the attached EXHIBIT A - SCOPE OF SERVICES AND FEE FOR
BOGERT POOL HOUSE STRUCTURAL ASSESSMENT/IMPROVEMENTS, are hereby incorporated in and made
part of this Agreement.
ARTICLE 1 -ENGINEERING,SERVICES
i.1. The detailed descripti<<n of the specific proiect components is described as fr'llows:
As outlined in EXHIBIT A,the project will be provided in two phases:
Phase I — Are-design Investigation Phase (currently authorized by this Agreement) - Provide a structural
condition assessment and tier 1 seismic evaluation of the existing Bogert Pool House structure,develop building
remodel/addition scenarios, and develop a report outlining the assessment findings and remodel/addition
scenarios.
Phase 2 — Preliminary Design Phase (to be determined after Phase I is complete whether the OWNER will
proceed with this phase of the work)— Preliminary design of required repairs and improvements to the Bogert
Pool House.
1.2. The scope of services under this contract is set forth in this agreement and the attached EXHIBIT A.
1.3 Nothing in this Agreement binds the OWNER to proceed with Phase 2 or binds the OWNER to use the services
of ENGINEER for Phase 2. As such, the work described in Phase 2 is included herein should the OWNER
decide to proceed with Phase 2.
ARTICLE 2-ENGINEER'S RESPONSIBILITIES
2.1. ENGINEER shall perform for OWNER professional engineering services in all phases of the Project to which
this Agreement applies as hereinafter provided, These services will include, but not be limited to, serving as OWNER's
professional engineering representative for the Project, providing professional engineering consultation and advice and
furnishing customary civil and structural engineering services incidental thereto as described in Exhibit A.
2.2. The ENGINEER shall furnish all labor,materials,equipment, supplies,and incidentals necessary to conduct and
complete the ENGINEER'S portions of the Project and to prepare and deliver to the OWNER all data, reports, plans,
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specifications,and recommendations as designated herein.
2.3. The ENGINEER shall ascertain such information as may have a bearing on the work from local units of
government, public, and private organizations and shall be authorized to procure information from other authorities as to
the extent of these contacts and the results thereof.
2.4. The ENGINEER'S work shall be in accordance with the standards of sound engineering practices.
2.5. The ENGINEER shall name a Principal-In-Charge for the duration of the project, The Principal-In-Charge shall
be Kurt W. Keith,P.E.
2.6. The ENGINEER shall name a Project Manager who shall be the liaison between the ENGINEER and the
OWNER. The Project Manager shall be Nate Menuez, P.E. The OWNER may name a Task Director who would be the
liaison between the ENGINEER and the OWNER during the design segment of the Project.
2.7. The ENGINEER shall submit an estimated progress schedule at the beginning of the work,and monthly progress
reports thereafter until the project is completed.
ARTICLE 3-OWNER'S RESPONSIBILITIES
3.1 The OWNER shall name a Task Director who shall be the liaison between the ENGINEER and the OWNER
during DESIGN segment of the Project. The Task Director designated shall be James Goehrung, Superintendant of
Facilities.
3.2 The OWNER shall have the right of review and examination of the ENGINEER'S work at all times.
33 The OWNER shall make available all records(record drawings,construction re(,ords,etc.)indicating the existing
configuration of the city utilities and buildings.
ARTICLE 4- BASIC ENGINEEiRING SERVICES
The ENGINEER shall render professional Engineering Services as follows:
4.1 STRUCTURAL ASSESSMENT AND REPORTING PHASE
After written authorization to proceed, ENGINEER shall:
4.1.1 Consult with OWNER to clarify and define OWNER's requirements for Phase land review available
data.
4.1.2 Advise OWNER as to the necessity of OWNER's providing or obtaining from others, data or services
and assist OWNER in obtaining such data or services.
4.1.3 Identify and analyze requirements of governmental authorities having jurisdi;;tion to approve the work
to be completed under Phase 1 and participate in consultations with such authorities.
4.1.4. Provide analyses of OWNER's needs, planning surveys, site evaluations and comparative studies of
prospective sites and solutions.
4.1.5. Prepare a Report summarizing findings as outlined in Exhibit A.
4.1.6. Furnish 1 electronic copy of the Study and Report documents and review them in person with
OWNER.
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The Structural Assessment and Reporting Phase will be completed and submitted within 28 calendar days following
written authorization from OWNER to ENGINEER to proceed.
4.2 PRELIMINARY DESIGN PHASE (TO BE DETERMINED AFTER THE PRE-DESIGN
INVESTIGATION PHASE)
After acceptance of the Structural Assessment Report and receipt of written authorization to proceed with the the work
described under Phase 2,ENGINEER shall:
4.2.1. In consultation with OWNER determine general scope,extent and character of the Project.
4.2.2. ENGINEER shall then prepare a Preliminary Design Report,preliminary plans and specifications and a
written description for the Project.
4.2.3. Preliminary Design Report: Specific items to be addressed in the preliminary design report will
include,but not be limited to:
4.2.3.1. Prepare a Report containing schematic layouts, sketches and conceptual design criteria
with appropriate exhibits to indicate clearly the considerations involved (including applicable
requirements of governmental authorities having jurisdiction as aforesaid) and the alternative
solutions available to OWNER and setting forth ENGINEER's findings and recommendations.
This Report will be accompanied by ENGINEER's opinion of probable costs for the Project,
including the following which will be separately itemized: Construction Cost, allowance for
engineering costs and con{ipgepcies, and (on the basis of information furnished by OWNER)
allowances for such other items as charges of all other professionals and consultants, for the cost
ors land and rights-of-way, for cornpensatioit for or damages to properties, fo,- interest and
financing charges and for other services to be provided by others for Owner_ The'otai of all Such
costs, allowance,etc.are hereinafter called "Total Project Costs"..
4.2.3.2. Summary geotechnical ieport for specific tasks,if needed.
4.2.3.3. Special design considerations for Project tasks with conditions not covered in standard
construction methods or specifications.
4.2.4. Geotechnical Explorations and Analysis: If needed, the OWNER shall conduct such geotechnical
explorations and analysis as necessary for project design and bidding. A geotechnical report will be prepared
with recommendations relating to conditions pertinent to the design and construction of the Project. Subsurface
information will be obtained by reviewing any existing geotechnical data available and using additional backhoe
test pits and soil borings as necessary.
The OWNER shall furnish copies of a geotechnical report as requested to ENGINEER for use by ENGINEER
and Contractors, and review the results of the report with Contractors in a pre-bid meeting. The report is to be
prepared for design purposes;ENGINEER will not be responsible if it is used by others for other purposes.
4.2.6. Preliminary Plans. Prepare preliminary construction plans with information which addresses the special
features of each project task.
4.2.7. Based on the information contained in the preliminary design documents. ENGINEER will submit a
revised opinion of probable Total Project Costs to the OWNER.
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9.2.8. ENGINEER shall prepare and furnish complete paper and electronic copies of preliminary bidding
documents and design report as requested to OWNER and at the same time furnish copies as directed by
OWNER to agencies and/or parties having regulatory responsibilities or direct financial participation in any part
of the Project; provide any technical criteria, written descriptions and design data necessary for securing permits
or approval from authorities having jurisdiction to review and approve the design, and assist owner in securing
such approvals;and review documents in person with OWNER and review authorities,and, if necessary,conduct
a plan-in-hand site review. All changes agreed to between ENGINEER and OWNER will be noted in a
memorandum from the ENGINEER to the OWNER and incorporated into the final plans and specifications.
The Preliminary Design Phase will be completed and submitted within (to be determined) calendar days following
written authorization from OWNER to ENGINEER to proceed with that phase of services.
ARTICLE 5-COMPENSATION FOR ENGINEERING SERVICE
5.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
5.1.1 P_.ayment. The OWNER shall for design phase services performed as Basic Engineering Services under
sections 4.1 thfaugh 4.3 of this agreement pay a total sum in an amount not to exceed $6550.00_ for such
services.
If the OWNER determines the project will proceed to Phase 2 as outlined in EXHIBIT A, an additional fee for
this work will be included in an amendment to this agreement but in no case shall such additional fee exceed
$3,450.00.
After.Tasks iA and I are completed the ENGINEER will ccnduct a meeting with the OWNER to verbally°
describe the�rsessment's initial findings. This meet'in�will allow*he OV-`NER to understand the main structural
issues associated with the building and provide direction to the ENGINEER within 7 calendar days on whether to
procr.ed vvith the rer--airider or the tasks in Phase'l. In the event it chooses to halt additional work under Phase
the OWNER shall only be obligates to pay t1.)r the Phase I tasks shown on EXHIBIT A tasks that Aire
compieted.
5.1.2 General. Engineer shall submit'monthly 'statements for services rendered. The statements shall be
based upon Engineer's estimate of the proportion of the total services actually completed at the time of billing,
subject to any limitations on Payments based on completion of tasks or specific retainage requirements pursuant
to the payment provisions of the Agreement.
5.13 Reimbursable Expenses. All investigation and design related expenses are included in amount shown
above and are not separately reimbursable.
ARTICLE 6-PAYMENT PROVISIONS
6,1 TIMES OF PAYMENTS. ENGINEER may submit monthly statements for Basic Services however; payments
shall not exceed the ceilings provided in 5.1. Final payment shall be made only after acceptance of the project by the
OWNER. If OWNER disputes the amount of the billing, OWNER will notify the ENGINEER in writing within ten (10)
calendar days of the receipt of bill of the dispute.
6.2 REQUESTS FOR PAYMENT. Each request for payment shall include a documentation summary of the
period incremental man hours incurred,direct labor rates and billed rates,detail of reimbursable costs,total period billing,
and total cumulative billing. When requested by OWNER services for distinct project segments shall be accounted and
billed separately.
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6.3 PAYMENT UNDER TERMINATION. In the event of termination by the OWNER upon the completion of any
phase of the Basic Services, progress payments due ENGINEER for services rendered through such phase shall constitute
total payment for such services. In the event of such termination by OWNER during any phase of the Basic Services,
ENGINEER also will be reimbursed for the charges of pre-approved by OWNER independent professional associates and
consultants employed by ENGINEER to render Basic Services; and paid for services rendered during that phase on the
basis of the payment provisions of the Agreement. .
ARTICLE 7-GENERAL CONSIDERATIONS
7.1 TERMINATION OF AGREEMENT
7.1.1 The sole right is hereby reserved to the OWNER to terminate this Engineering Agreement for any and
all causes or for its convenience at any time upon fifteen(15)days written notice to the ENGINEER.
7.1.2 If termination for default is effected by the OWNER, an equitable adjustment in the price provided for
in this Agreement shall be made, but (1) no amount shall be allowed for anticipated profit on unperformed
services or other work,and(2)any payment due to the ENGINEER at the time of termination may be adjusted to
cover any additional costs to the OWNER because of the ENGINEER's default. If termination for convenience
is effected by the OWNER, the equitable adjustment shall include a reasonable profit, as determined by
OWNER, for services or other work performed. The equitable adjustment for any termination shall provide for
payment to the ENGINEER for services rendered and expenses incurred prior to the termination, in addition to
termination settlement costs reasonably incurred by the ENGINEER relating to commitments which had become
firm prior to the termination.
;.13 Upon ,receipt of a termination action,'under para&aph 9.1.2, the ENGINEER shall (1) promptly
discontinue all aff ctcd work(unless the notice directs otherwise), and(2)deliver or otherwise make available to
the OWNER. within ter, (10) days copies of all data, design drawings, specifications, reports, estimates,
summaries ar.d suvh othl- information and materials ss may have been accumulated by the ENGINEER in
performirg this Agreernert,whether completed or in process.
7.1.1 In thc event this Agreement is terminated prior to completion,the originai copies of the ENGINEER'S
data. recommendations, plans, specifications, analysis and other related documents prepared by the ENGINEER
prior to said termination shall be delivered to and become the property of the OWNER.
7.1.5 Upon termination,the OWNER may take over the work and may award another party an agreement to
complete the work under this Agreement.
7.1.6 OWNER'S right to terminate is in addition to any other remedies OWNER may have under the law.
7.2 INSPECTION AND AUDIT
All books, papers, records, payrolls, vouchers and invoices relating to costs and expenditures incurred as to the
performance of the services by the ENGINEER hereunder shall be made available to the OWNER, or their authorized
representatives for audit and review, at the ENGINEER'S respective offices at all reasonable times during the contract
period and for three(3)years from the date of final payment,
7.3 EMPLOYMENTANDEPENDENT CONTRACTOR
The ENGINEER warrants that it has not employed or retained any company or persons, other than a bona fide employee,
working solely for the ENGINEER, to solicit to secure this Agreement, and that he has not paid or agreed to pay any
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company or person,other than bona fide employees working solely for the ENGINEER,any fee, commission,percentage,
brokerage fee,gifts or any other considerations contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty,the'OWNER shall have the right to annul the Contract without liability or in its
discretion to deduct from the price or consideration or otherwise recover the full amount of such fee, commission,
percentage,brokerage fee,gift or contingent fee.
The parties agree that ENGINEER is an independent contractor for purposes of this Agreement and is not to be considered
an employee of the City for any purpose. ENGINEER is not subject to the terms and provisions of the City's personnel
policies handbook and may not be considered a City employee for workers' compensation or any other purpose.
ENGINEER is not authorized to represent the City or otherwise bind the City in any dealings between ENGINEER and
any third parties.
ENGINEER shall comply with the applicable requirements of the Workers' Compensation Act, Title 39, Chapter 71,
MCA, and the Occupational Disease Act of Montana, Title 39, Chapter 71, MCA. Consultant shall maintain workers'
compensation coverage for all members and employees of Consultant's business, except for those members who are
exempted by law.
Consultant shall furnish the City with copies showing one of the following: (1) a binder for workers'
compensation coverage by an insurer licensed and authorized to provide workers' compensation insurance in the State of
Montana;or(2)proof of exemption from workers' compensation granted by law for independent contractors.
7.4 NONDISCRIMINATION
The ENGINEER whi have a policy to provide equal employment opportunity in accordai,ce with ail applicable state and
federal anti-discrimination laws.regulations,and eonfracts.
The ENGINEER will nol,refuse employment to a person,bar a person from employment, or discriminate against a perso*!
in comp nsmion or in a t°cro, condition,or privi ege of employment becauw of eacc, �:oior,religion, cr.ed, pzhtical ideas,
sex, age, marital status. nutiona: origin, actual or perceived sexual orieni.ation, gender identity, physica! or mental
disability, except when the reasonable dcmandc of the position require an age,physical or mental disability,marital status
or sex distipction.
The ENGINEER shall be subject to and comply with Title VI of the Civil Rights Act of 1964;Section 140.Title 2, United
States Code,and ail regulations promulgated thereunder,
The ENGINEER shall require these nondiscrimination terms of its sub-consultants providing services under this
agreement.
7.5 SUBLETTING OR ASSIGNING OF WORK
The ENGINEER shall not sublet or assign any of the work covered herein without prior written approval of the OWNER.
7.6 STANDARD OF CARE
In providing services under this agreement,the ENGINEER will perform in a manner consistent with the degree of care
and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. If any
service should be found to be not in conformance with this standard, the ENGINEER shall,at the OWNER's request,re-
perform the service at its own expense. Engineer shall also, at its own expense, make such changes, modifications or
additions to the project which are made necessary as a result of the initial non-performance or the re-performance of
services. The OWNER'S rights herein are in addition to any other remedies the OWNER may have under the law.
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7.7 LEGAL RELATIONS:
7.7.1 The ENGINEER shall, consistent with the standard care, comply with those Federal, State, and Local
laws and ordinances applicable to the work to be done.
7.7.2 The ENGINEER agrees to defend, indemnify and hold harmless the OWNER, its officers, directors,
agents and employees from and against any suit,cause of action,claim,cost,expenses,obligation and liability of
any character, including attorney's fees, which is brought or asserted for any bodily injury, death, or physical
damage to property received or sustained by any person, persons, property, business or any other entity, arising
out of or resulting from,or in connection with the ENGINEER'S negligent performance of the work specified in
this agreement.
7.7.3. The ENGINEER agrees to defend, indemnify and hold harmless the OWNER, its officers, directors,
agents and employees, should OWNER, its officers, directors, agents or employees be named as a defendant in
any action where the OWNER'S alleged liability arises from the negligent performance of the ENGINEER'S
work herein described. The obligations of the ENGINEER to defend,indemnify and hold harmless the OWNER
will apply to any suit,cause of action,claim,cost or obligation including,without limitation,those alleged under
the common law or pursuant to a federal or state statute or regulation including those arising in tort, trespass,
nuisance,and strict liability.
7.7.4 In the event the OWNER is found proportionately responsible for any damages ultimately awarded to a
plaintiff or plaintiffs in any lawsuit, the ENGINEER will be responsible for only those damages, costs, or
liabilities as are attributable to the ENGINEER'S percent of fault as compared with 100%of the fault giving rise
to the damages. Should the OWNER be found responsible for.negligence by its own officers,directors,agents or-
employees,then in that event th¢OWNER agrees to reimburse the F;NGI JEER for the reasonable attorney'; Fes
and costs incurred in any defense of the OV%1NER in an amount provprtional to the faalt attributed to Lie
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OWNER. The.indemnity regitired herein shall not be 5mited by reason of the spceifca;ion of any particular
insurance coverag,in ti--is rcemmt.
7%7.7 Should either OWNER or ENCINEER be held responsible, for any damages, costs n; liabilities
resulting from intentional misconduct by any officer, director, agent or employee in connection with the work
specified in this Agreement, then in that event,that party shall defend, indemnify and hold harmbn ss the other as
to any damages, costs or liabilities that result from'or arise out of that intentional misconduct, including
reasonable attorney's fees and costs which shall include costs and salary of the city attorney or other in-house
counsel. Further, notwithstanding the obligations set forth in paragraphs 9.7.2 and 9.7.3 above,the ENGINEER
agrees to defend OWNER where the OWNER'S alleged liability arises from intentional misconduct by the
ENGINEER. Should the OWNER be found responsible for intentional misconduct by its own officer, director,
agent or employee, then OWNER agrees to reimburse ENGINEER for the reasonable attorney's fees and costs
incurred in any defense of the OWNER.
7.7.6 The ENGINEER shall perform this agreement as an independent contractor,and as such, is responsible
to the OWNER only as to the results to be obtained in the work herein specified,and to the extent that the work
shall be done in accordance with the terms, plans and specifications. The ENGINEER shall have and maintain
complete control over all of its employees, subcontractors, agents and operations, being responsible for any
required payroll deductions and providing required benefits, such as, but not limited to worker's compensation
with statutory limits,and unemployment insurance,
7.8 INSURANCE
The ENGINEER shall secure and furnish to the OWNER certificate of insurance, therein, naming the OWNER as an
additional insured, to include thirty(30)days notice of cancellation or non-renewal.
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Without limiting any of ENGINEER's obligations hereunder, ENGINEER shall secure and maintain, until the work is
completed and accepted by the OWNER, insurance coverage naming the OWNER as additional insured with minimum
insurance coverage as follows:
Type of Coverage Limits
Employers'Liability: $ 100,000.per accident
General Liability:
Bodily lnjuEy&Prol)erty Damage
Single and combined $ 1,000,000.per accident
General Aggregate: $2,000,000.
Excess Liability_Coverage(umbrella) $1,000,000.each occurrence
Automobile:
Bodily Injury covering all $ 1,000,000 each person
automobiles, trucks,
tractors,trailers,.or $ 1,000,000 each occurrence
ether automotive equip-
rnent_whether.owned or
rented by Engineer or
owned by employees of
Engineer.
Rr(Teqy-vamu e cos ermg �j00,000 each occurrencs
.rll automobiles,trucks,
tre tors,trailers or otiher
automotive equipment whether
owned or rented by Engineer
or owned by employees of
Engineer
OR
Bodily Injury&Property 1,000,000_each occurrence
Damage Single and combined
In addition to the above insurance coverage, the ENGINEER shall secure and maintain, until the work is completed and
accepted by the OWNER, and without naming OWNER as an additional insured, professional errors and omissions
coverage as follows:
Professional Errors&Omissions: $ 1,000,000 per claim and
aggregate each occurrence
T9 ENDORSEMENT
The ENGINEER shall place his endorsement on all drawings and other data furnished by him,
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7.10 OWNERSHIP OF DOCUMENTS
The parties admit and agree the documents produced under this agreement are not intended or represented to be suitable
for reuse by OWNER or any other individual on any other project. Any reuse without written verification or adaptation by
ENGINEER will be at OWNER's sole risk and without liability or legal exposure to ENGINEER, or to ENGINEER's
independent professional associates or consultants, Files in electronic media format of text, data, graphics, or of other
types that are furnished by ENGINEER to OWNER are only for convenience of owner. Any conclusion or information
obtained or derived from such electronic files will be at the user's sole risk.
7.11 PUBLIC INFORMATION
The ENGINEER shall not issue any statements,releases or information for public dissemination without prior approval of
the OWNER.
7.12 PROPRIETARY RIGHTS
If patentable discoveries or inventions should result from work required herein, all rights accruing from such discoveries
or inventions shall be joint property of the ENGINEER and the OWNER. Provided that the OWNER, state agencies or
political subdivisions and the United States Government shall have the irrevocable, nonexclusive, nontransferable and
royalty-free license to use each invention in the manufacture, use and disposition, according to law, of any article er
material,and in the use of any method that may b�.developed as part of the work described and contemplated herein.
7.13 RECORDS
The ENGINi?E R shall maintain accounting records and -other evidence pertaining to the cast ;!rcutred and W make the
records available at all reasonable times during the Contract term and for one (1) year from the date of final payiriFnt.
Such accounting records and other evidence pertaining w the cost incurred will be made available for inspFctiors by
OWNER.
7.14 SUCCESSORS IN INTEREST
The covenants, agreements and all statements in this Contract apply to and shall be binding on the heirs, personal
representatives,successors and assigns of the respective parties.
7.15 ATTORNEY'S FEES AND COSTS
That in the event it becomes necessary for either Party of this Contract to retain an attorney to enforce any of the terms or
conditions of this Contract or to give any notice required herein,then the prevailing Party or the Party giving notice shall
be entitled to reasonable attorney's fees and costs, including fees, salary, and costs of in-house counsel to include City
Attorney.
7.16.COMPLIANCE WITH LAWS
ENGINEER agrees to comply with all applicable federal,state and local laws,ordinances,rules and regulations, including
the safety rules,codes,and provisions of the Montana Safety Act in Title 50,Chapter 71,MCA.
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7.17 MODIFICATIONS AND AMENDMENTS
That any amendment or modification of this Contract or any provisions herein shall be made in writing or executed in the
same manner as this original document and shall after execution become a part of this Contract.
In witness Whereof,the Parties hereto do make and execute this Agreement.
CITY OF BOZEMAN,MONTANA ENGINEER
_
BY: BY
(City anger) (Vice-President)
DATE: Z ----- DATE:_ Z -- 2Z= �_2—
ATTEST.
ci
.A
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MORRISON
A-4-41 MAIERLE,uvc.
M Employ-0d C.-p-1
Exhibit A
Scope of Services and Fee for Bogert Pool House Structural Assessment and
Improvements
January, 2012
Protect Approach
The City of Bozeman (herein after referred to as the City) strives to be the"most livable place". The City's
Recreation Department plays a major role in helping the people of Bozeman pursue a healthy and
enjoyable lifestyle that is part of being in this "most livable place".
Constructed originally in the 1930's and modified/added to in the 1970's, the Bogert Pool House has
served as the entry way to summer fun for multiple generations of Bozemanites. As with most buildings
of this vintage, wear and tear caused by time and the elements and potential seismic safety concerns
create the need to evaluate existing public facilities such as the Bogert Pool House.
Based on our conversations with the City, the goals of this assessment are to:
✓ Identify the structural condition issues (i.e. cracked foundations, walls, slabs; deteriorated wood
framing) and determine appropriate repairs and their cost,
✓ Evaluate the level of seismic safety associated with the building and identify improvements that
can be implemented and what costs are associated with these improvements,
✓ Help the City determine options to remodel and add to the existing space to better serve their
customers.
✓ Provide this information in a clear and concise report that will allow the City to include the Bogert
Pool House in their overall feasibility study for the City's Recreation f=acilities and Aquatics,
To achieve these goals, we have assembled a team with significant experience in this type of work and
developed an efficient and effective work plan that is outlined in the next section. As outlined in the work
plan, we have separated the work into two phases:
Phase 1: Structural Assessment and Reporting Phase, and
Phase 2: Preliminary Design of Repairs and Improvements.
To assist us with the evaluation of remodel and addition options, we have teamed with Scott Hedglin of
Architecture 118. Over the past 5 years, Mr. Hedglin and Morrison-Maierle have successfully completed
numerous projects together. Through his past work on the City's Building Condition Assessment project,
Scott also has and intimate knowledge of the Bogert Pool House. In addition to Scott's solid architectural
credentials, our in-house mechanical and electrical engineers who have extensive experience working
with the City of Bozeman's Recreation Department will be available to complete the design team, if it is
decided to move forward with design.
As indicated in the scope and fee section on the following pages, to best utilize the City's resources, we
do not recommend pursuing full development of as-constructed plans during the first phase of the project.
The existing drawings and hand sketches will be used to convey information in Phase 1 and only if it is
decided to move into the implementation Phase 2 will the effort and cost associated with developing the
as-constructed plans be pursued.
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MORRISON
MA]ERLE,txc.
M Employee-Owned C—k—,Y
Scope and Fee
Phase 1 —Structural Assessment and Reporting
The following tasks and subtasks are anticipated during this phase as well as an estimate of the effort
that may be required for each task:
Task 1A: Perform Structural Condition Assessment($1,250 fee)
• Visits to the project site to determine the existing condition of the Pool House building's structural
elements.
• Photo documentation of existing conditions; foundation walls, interior and exterior cmu walls, interior
slabs, and roof framing will be completed during the site visit.
• Through visual observations, distressed, cracked, deteriorated, or failed structural elements will be
noted.
• Phenolphthalein testing will be used to determine the current pH level of existing concrete. The pH
level of concrete helps establish its ability to protect embedded reinforcing steel.
• Measurements of existing building dimensions will be taken and compared to the Owner supplied
drawings.
Task 1 B: Perform Tier 1 Seismic Evaluation ($1,500 fee)
• A Tier 1 Seismic Evaluation will be completed on the Pool House in accordance with ASCE/SEI 31-
03, Seismic Evaluation of Existing Buildings.
• The Tier 1 Seismic Evaluation will include completing the General Provisions (the basis of the
evaluation process), Evaluation Requirements (perform site visits, collecting required data, determine
the level of seismicity, and determine level of performance), and the Screening Phase (calculate
required "quick checks", identify building system, complete structural checklists).
• Meeting with the City to verbally outline the initial findings associated with this task and the condition
assessment, providing information to allow the City to determine whether they will proceed with Tasks
1C and 1D.
Task 1C: Develop Building Remodel/Addition Scenarios ($1,250 fee)
• A review of the existing Pool House layout will be conducted with consideration of the Aquatics
Director's needs for modifications and/or additions.
• Considering the structural condition and seismic assessment results, potential remodeling and/or
addition scenarios will be developed.
Task 1D: Develop Report and Opinion of Construction Cost ($2,550 fee)
• A report will be developed to provide a summary of the structural condition assessment and Tier 1
seismic evaluation.
• The report will provide structural repair recommendations for condition related issues and seismic
retrofitting options that may be required to address deficiencies determined in the seismic evaluation.
• Options for remodeling and/or adding to the pool house will be presented in the report.
• An opinion of probable construction costs to address the identified repairs, retrofits, and remodeling/
addition options will be developed and presented in the report.
• After conducting a review meeting with the City, the report will be finalized and delivered in electronic
format.
Total Lump Sum Fee Estimate for all Tasks in Phase 1 = $6550
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Phase 2 - Design and Implementation of Repairs and Improvements
If the City decides to move forward with the design and construction of repairs and improvements to the
Pool House, the following tasks and subtasks are anticipated during this phase of the work and will be
added to the project by an amendment to the current agreement:
Preliminary Design (fee to be determined but shall not exceed $3,450.00)
• Confirm programming and scope of the project with the City.
• Develop as-constructed floor plans of the Pool House.
• Perform Tier 2 seismic evaluation/analysis (if required by results of Tier 1 evaluation).
• Develop preliminary plans showing proposed improvements.
• Develop preliminary opinion of probable construction costs.
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