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LINKED MINUTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONTANA
December 5, 2011
The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North
Rouse on Monday, December 5, 2011. Present were Mayor Jeff Krauss, Commission Sean
Becker, Commissioner Chris Mehl and Commissioner Carson Taylor, City Manager Chris
Kukulski, Assistant City Manager Chuck Winn, Finance Director Anna Rosenberry, City
Attorney Greg Sullivan and City CIerk Stacy Ulmen.
**Please refer to the audio recording of this meeting for additional detail.
0:00:02 A. Call to Order—6 p.m. --Commission Room, City Hall, 121 North Rouse
Mayor Krauss called the meeting to order.
0:00:04 B. Pledge of Allegiance and a Moment of Silence
0:00:49 Welcome
Mayor Krauss welcomed everyone to the meeting.
0:00:59 C. Changes to the Agenda
Mayor Krauss announced that he will be moving the special presentation regarding the Park User
Agreements and Fees to the Action Item list.
0:01:22 D. Authorize Absence of Commissioner Andrus
0:01:27 Motion and Vote to authorize the Absence of Cr. Andrus.
It was moved by Cr. Taylor, seconded by Cr. Mehl to authorize the absence of Cr Andrus
Those voting Ave beina Crs. Taylor Mehl Becker and Ma or Krauss.
Those voting No being none.
The motion passed 4-0.
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Minutes of the Bozeman City Commission,December S,2011
0:01:41 E. Minutes—October 10, 2011
0:01:44 Motion and Vote to approve the Minutes from October 10, 2011
It was moved by Cr. Mehl, seconded by Cr. Becker to approve the Minutes from October
10, 2011.
Those voting Ave being Crs. Mehl, Becker, Taylor and Mayor Krauss.
Those voting No being none.
The motion passed 4-0.
0:01:53 F. Consent
I. Authorize Payment of Accounts Payable Claims(LaMeres)
2. Authorize City Manager to sign Administrative Order of Consent for the Bozeman
Solvent Site (Cooper)
3. Approve Depository Bonds& Pledged Securities as of September 30,2011 (Clark)
4. Approve changing the City Commission meeting start time to Noon on December 19th
and Cancel the City Commission meetings on (Tuesdays) December 27th and January
3rd due to the winter holidays (Ulmen)
5. Approve Beer and Wine and Liquor License renewals for 2012 (Neibauer)
6. Adopt the Building Inspection Capital Improvement Plan (CIP)for Fiscal Years 2013-2017
(Rosenberry)
7. Adopt the Fire Equipment&Capital Replacement Fund Capital Improvement Plan (CIP)
for Fiscal Years 2013-2017 (Rosenberry)
8. Adopt the Tree Maintenance District(Forestry) Capital Improvement Plan (CIP) for Fiscal
Years 2013-2017 (Rosenberry)
9. Adopt the Street Maintenance District Capital Improvement Plan (CIP)for Fiscal Years
2013-2017 (Rosenberry)
10. Adopt the Curb Replacement Capital Improvement Plan (CIP)for Fiscal Years 2013-2017
(Rosenberry)
11. Adopt the Street Reconstruction Capital Improvement Plan (CIP) for Fiscal Years 2013-
2017 (Rosenberry)
0:02:01 public Comment
Mayor Krauss opened public comment on the consent agenda.
No person spoke.
Mayor Krauss closed public comment.
0:02:17 Motion and '`Vote to approve Consent Items 1-11.
It was moved by Cr. Becker, seconded by Cr. Taylor to approve Consent Items 1-11.
Those voting Aye being Crs. Becker, Taylor and Mehl.
Those voting No being Mayor Krauss.
The motion passed 3-1.
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Minutes of the Bozeman City Commission,December 5,2011
0:02:38 G. Public Comment
Mayor Krauss opened general public comment.
No person spoke.
Mayor Krauss closed general public comment.
0:03:28 H. Special Presentations
0:03:29 1. Recognition of recent award recipients in the Water Operations and Water
Reclamation Facility Divisions (Arkell)
0:03:34 Debbie Arkell, Public Works Director
Ms. Arkell recognized City Employees of the water operations and wastewater plant staff who
have received awards. These employees include Al Rominger, John Alston and Tom Adams.
0:12:13 I. Action Items
0:12:17 1. Recyclebank Curbside Recycling Incentives Promotional Program
Agreement (Arkell)
0:13:32 Debbie Arkell, Public Works Director
Ms. Arkell gave the staff presentation regarding the Recyclebank Curbside Recycling Incentives
Promotional Program Agreement. This is an award winning rewards and loyalty program for
recycling efforts. They partner with municipalities and have proven increase recycling efforts in
communities.
0:17:14 Questions for Staff
The Commission and Staff discussed participation without any costs,points that can be earned
along with education and communication efforts.
0:18:43 Public Comment
Mayor Krauss opened public comment.
No person commented.
Mayor Krauss closed public comment.
0:18:50 Motion to authorize the City Manager to sign the Recyclebank Curbside Recycling
Incentives Promotional Program Agreement.
It was moved by Cr. Taylor seconded by Cr. Mehl to authorize the City Manager to sign
the Recyclebank Curbside Recycling Incentives Promotional Program Agreement.
0:19:04 Commission Discussion on the Motion.
The Commission discussed signing up for the program and incentivizing recycling along with
the educational aspects.
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Minutes of the Bozeman City Commission,December 5,2011
0:20:08 Vote on the Motion to authorize the City Manager to sign the Recyclebank
Curbside Recycling Incentives Promotional Program Agreement.
Those voting Aye being Crs. Taylor, Mehl, Becker and Mayor Krauss.
Those voting No being none.
The motion passed 4-0.
0:20:24 Break
Mayor Krauss declared a short break to set up for the round table Policy Discussions.
0:20:37 Meeting called back to order
Mayor Krauss called the meeting back to order.
0:20:42 J. Policy Discussions
0:20:47 1. Streamline Discussion (Mayor and Commissioners)
0:21:16 Chris Kukulski, City Manager
Mr. Kukulski began the discussion regarding the Streamline Discussion. The items to be
discussed this evening are as follows: 1)Funding for Streamline Financial commitment to
Streamline and How Streamline is operating 2) Bus Shelters and, 3)Assist with Parking for
Students downtown during weekends.
0:25:27 Introductions
Jeff Rupp of the Human Resources Development Council (HRDC) and Chris Budeski of the
Streamline Board began the introductions.
0:28:05 Mr. Budeski
Mr. Budeski highlighted the program and accomplishments over the last 5 years.
0:29:13 David Kack, Board Member
Mr. Kack spoke regarding funding sources, the fleet, advertising, system management and
operations.
0:35:12 Mr. Budeski
Mr. Budeski spoke regarding the amount of drivers for Streamline.
0:35:32 Associated Students of Montana State University (ASMSU) Board Representative
The ASMSU Representative spoke regarding the construction and completion of the bus barn for
the fleet and the benefit of sharing the facility with the City. She spoke regarding the launch of
the GPS Tracking system.
1:43:23 Public Comment
Mayor Krauss opened public comment.
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Minutes of the Bozeman City Commission,December 5,2011
1:43:31 Derrik Krueger,ASMSUSenator
Mr. Krueger stated that he is opposed to charging riders. We can find other ways to come up
with the money before hand. He spoke regarding bus stations and suggested that ASMSU along
with the City team up and co-sponsor these. He also spoke regarding advertising and adding a
5th route.
1:46:49 Public Comment closed
Mayor Krauss closed public comment.
1:46:51 Commission Direction
The Commission generally supported a continued mill for Streamline for another year.
1:46:53 Break
Mayor Krauss declared a break.
1:46:57 Meeting called back to order
Mayor Krauss called the meeting back to order.
1:47:03 2. Park User Agreements and Fees (Dingman)
1:47:26 Chris Kukulski, City Manager
Mr. Kukulski began the presentation regarding Park User Agreements and Fees. Issues that have
arisen are how to handle groups that want exclusive use and those that make a profit.
1:50:37 Ron Dingman, Director of Parks and Recreation
Mr. Dingman gave the background that instigated the report on this item. Staff received a letter
of concern from the Sweet Pea Festival organizers. He spoke regarding all of the programs that
utilize the Parks. He spoke regarding items that have not been addressed when looking at user
fees along with the formulas that are used by other municipalities.
2:00:48 Commission Questions for staff
The Commission and Staff spoke regarding the current rate amounts being low,the actual costs
to the City, capital projects, the benefit of these events to the community,the need to analyze the
fee structure, the work that is done by the City following events, the Recreation and Parks annual
budget, the proposal, concern of basing fees on revenue, overhead costs, a possible policy of
forgiveness, the need to see alternatives and a phasing period, and the need for a larger
discussion of the funding from the general fund and revenue.
2:24:45 Public Comment
Mayor Krauss opened public comment.
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Minutes of the Bozeman City Commission,December 5,2011
2:25:04 Paul Rubright,Public Comment
Mr. Rubright stated that he is the President of the Bozeman Blitz Soccer Club stated that he is
sympathetic to the need for the increases but that they would like to see them phased in. There
are economic benefits to consider.
2:28:05 Salal Huber McGee,Public Comment
Ms. McGee stated that she runs the Bogert Farmers Market. She encouraged that the
Commission to look at the Parks and Recreation budget. She stated that the Farmer's Market
pays a fee for use and has invested a lot into Bogert Park. They agree with having good parks.
The Parks Department may need more money and the reality is that the parks dept is looking for
ways to justify what they want from the Commission. Make sure that Parks are funded.
2:33:46 Jim Colon,Public Comment
Mr. Colon stated that he is talking somewhat on behalf of Sweet Pea. He coordinates projects
with the City and is a job operations manager. He understands the need. He stated that the net
profit made from Sweet Pea goes for specific things including permanent supplies, computer
needs, office needs,park improvements, and grants to schools and non profits related to the Arts.
They also make park improvements. They struggle on how to pay for the festival. He spoke
regarding where they could reduce costs. He spoke regarding the volunteer hours for the event.
2:41:40 Public Comment Closed.
Mayor Krauss closed public comment.
2:41:46 Commission Direction
The Commission would like this to come in front of them. Staff was thanked for the work that
they have done thus far. Items emphasized were the need to look at exclusive use and significant
impacts, how to somewhat recoup costs, look at how to address someone who is not a City tax
payer, the concern of jumping in too fast,the need for ideas based upon impacts, differed
maintenance, consideration of specific fee programs, the need to look at wear and tear and staff
time instead of revenue as a basis, the need of a phase in period, a larger discussion related to the
General Fund funding of the Park and Recreation Department and the need to value volunteer
hours. This item will be looked further at a future meeting by the Commission.
3:01:11 Break
Mayor Krauss declared a break.
3:01:14 Meeting called back to order
Mayor Krauss called the meeting back to order.
3:01:17 2, Presentation of parts of the Recommended Capital Improvements Plan
(CIP) for Fiscal Years 2013-2017 (Rosenberry)
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Minutes of the Bozeman City Commission,December 5,2011
3:02:13 Anna Rosenberry, Finance Director
Ms. Rosenberry gave the staff presentation regarding parts of the Recommended Capital
Improvements Plan (CIP) for Fiscal Years 2013-2017. Tonight's focus is on the Impact Fee
funds. She spoke regarding the Impact Fee Advisory Board and the work that has gone into what
is before the Commission. She spoke regarding the Board's questions related to street projects.
3:06:16 Cr. Mehl
Cr. Mehl spoke as the Commission member on the Impact Fee Committee. He spoke regarding
intersections and items that the Board would like addressed in the impact fee analysis.
3:07:27 Commission Questions for Staff
The Commission and staff spoke regarding Fowler Avenue, impact fee credits, corridors,
benefits of projects and criteria set out in the CIP,the eligibility of impact fee credits, capacity
expanding projects, impact fee eligibility, the unscheduled items, Church Street and the need to
swap it in the place of Fowler Street,
3:32:20 Rules suspended
Mayor Krauss suspended the rules for 15 minutes.
3:32:23 Continued Commission Discussion
The Commission agreed to put all the schedules on the Consent Agenda except for the Street
Impact Fee Schedule.
3:35:26 K. FYI/Discussion
3:35:31 1. February Agenda Item-Off Premise signage
3:35:512. Early meeting start time next week- 5 p.m.
3:37:21 3. City Hall Re-dedication Plaque
3:38:33 L. Adjournment:
Mayor Krauss adjourned the meeting.
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Minutes of the Bozeman City Commission,December 5,2011
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