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HomeMy WebLinkAboutDecember 12, 2011 Minutes Page 1 of 9 LINKED MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA December 12, 2011 ********************** The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North Rouse on Monday, December 12, 2011. Present were Mayor Jeff Krauss, Commissioner Cyndy Andrus, Commissioner Sean Becker, Commissioner Chris Mehl and Commissioner Carson Taylor, City Manager Chris Kukulski, Assistant City Manager Chuck Winn, City Attorney Greg Sullivan and City Clerk Stacy Ulmen. ** Please refer to the audio recording of this meeting for additional detail. 0:12:59 A. Call to Order – 5 p.m. – Commission Room, City Hall, 121 North Rouse Mayor Krauss called the meeting to order at 5 p.m. 0:13:01 B. Policy Discussion - Presentation of parts of the Recommended Capital Improvements Plan (CIP) for Fiscal Years 2013-2017 (Rosenberry) 0:13:56 Chris Kukulski, City Manager Mr. Kukulski gave the staff presentation of parts of the recommended Capital Improvements Plan (CIP) for Fiscal Years 2013-2017. He began with the Library Reserve Fund. 0:19:15 Questions for Staff The Commission and Staff spoke regarding the Library Trustee minutes, a public address system, scanning, capital programs, sidewalk expansion, accessibility and safety, the library roof repairs and the span of time of closures due to the re-roof of the library, construction times, the insurance side of the re-roof, the timing of the commitment contract for the project and the proposed computer replacements. 0:35:12 Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 6 Minutes of the Bozeman City Commission, December 12, 2011 Page 2 of 9 0:35:36 Mr. Kukulski Mr. Kukulski asked if this schedule should come back on the Consent agenda of Action agenda for approval. 0:36:19 Commission Discussion The Commission discussed the need for the library to remain open during the library re-roof project. This item will come back on the Consent agenda. 0:38:54 Mr. Kukulski Mr. Kukulski presented the General Fund CIP. 0:43:20 Commission Questions for Staff The Commission and Staff spoke regarding the Bogert pool repairs, energy retrofits for facilities, the cost of a copy machine for the Planning office, the costs on the Law and Justice Center, the need to lock down costs with the County, phasing the Law and Justice Center project within the CIP, Fire Station No. 2 window replacements, upgrade of the aging air conditioner in the Professional building, lighting in the parking lot at the Professional building, groups that meet at night in the building, the possibility of LED lights, vehicle replacement in the Planning Department, cemetery mower replacement, Police Department patrol car replacement and unmarked vehicle replacement, parks and the parking issues at the Senior Center, building additional parking capacity and sealing the current parking lot at the Senior Center. 1:23:23 Commission Discussion The Commission agreed that this item should come back on the Action Agenda. 1:25:27 Break Mayor Krauss declared a break. 1:37:04 C. Call to Order Regular Meeting – 6 p.m. Mayor Krauss called the regular meeting to order. 1:37:05 D. Pledge of Allegiance and a Moment of Silence 1:37:48 Welcome Mayor Krauss welcomed everyone to the meeting. 1:37:59 E. Changes to the Agenda Mayor Krauss asked City Manager Chris Kukulski if there were any changes to the agenda. Mr. Kukulski stated yes and that staff is asking to remove Item J. 2 from the Action item list as the 7 Minutes of the Bozeman City Commission, December 12, 2011 Page 3 of 9 materials are not readily available this evening. There are no changes to the process, the documents are just not ready to go as of yet. 1:39:27 F. Public Service Announcement – City Office Closures and Commission Meeting Schedule (Ulmen) Stacy Ulmen, City Clerk gave the public service announcement regarding the City Office closures and the Commission meeting schedules. 1:41:24 G. Minutes – October 24, 2011 1:41:28 Motion and Vote to approve the minutes from October 24, 2011. It was moved by Cr. Becker, seconded by Cr. Andrus to approve the minutes from October 24, 2011. Those voting Aye being Crs. Becker, Andrus, Mehl, Taylor and Mayor Krauss. Those voting No being none. The motion passed 5-0. 1:41:50 H. Consent 1. Authorize Payment of Accounts Payable Claims (LaMeres) 2. Authorize City Manager to issue ‘Call for Projects’ from local non-profits, non- governmental organizations and similar community service providers interested in applying for a Community Development Block Grant from the Montana Department of Commerce through the City of Bozeman (Stocks) 3. Approve Final Plat for Baxter Meadows, Phase 2B Subdivision upon the Director of Public Service's review and concurrence and authorize the Director to execute the same (Cooper) 4. Approve City of Bozeman participation in the Montana Department of Transportation Community Transportation Safety Plan program and authorize Mayor to sign letter requesting participation (Arkell) 5. Approve Beer and Wine and Liquor License Renewals for 2012 (Neibauer) 6. Approve a Special Permit for Bridgercare to sell Beer and Wine at a Fundraiser at the Emerson Cultural Center (Neibauer) 7. Adopt the Water Fund Capital Improvement Plan (CIP) for Fiscal Years 2013-2017 (Rosenberry) 8. Adopt the Wastewater Fund Capital Improvement Plan (CIP) for Fiscal Years 2013-2017 (Rosenberry) 9. Adopt the Solid Waste Fund Capital Improvement Plan (CIP) for Fiscal Years 2013-2017 (Rosenberry) 1:41:59 Public Comment on the Consent Agenda Mayor Krauss opened public comment on the Consent agenda. No person commented. 8 Minutes of the Bozeman City Commission, December 12, 2011 Page 4 of 9 Mayor Krauss closed public comment on the Consent agenda. 1:42:19 Motion and Vote to approve Consent Items 1-9 as submitted. It was moved by Cr. Andrus, Seconded by Cr. Mehl to approve Consent Items 1-9 as submitted. Those voting Aye being Crs. Andrus, Mehl, Taylor, Becker and Mayor Krauss. Those voting No being none. The motion passed 5-0. 1:42:35 I. Public Comment Mayor Krauss opened general public comment. No comments were made. Mayor Krauss closed public comment. 1:43:18 J. Action Items 1:43:20 1. South University District Master Plan, Phase 1 Site Plan Informal Review, Application Z-11024 (Krueger) 1:43:28 Brian Krueger, Associate planner Mr. Krueger gave the staff presentation regarding the South University District Master Plan, Phase 1 Site Plan Informal Review, Application Z-11024. This is one of the first Residential Mixed Use developments. 1:57:25 Commission Questions for Staff The Commission and staff spoke regarding the mixed use component and design guidelines. 2:01:16 Continued Staff presentation 2:06:49 Commission Questions for Staff continued The Commission and staff discussed planned unit developments, building heights and stories within the structures, mass and density, uses in each of the phases, parking, open space and the club house location. 2:23:14 Applicant Presentation Applicant representatives headed by Bob Lee gave the applicant presentation regarding the South University District Master Plan, Phase 1 Site Informal Review. They spoke regarding the Master Plan of the project, the approach to the design guidelines, appropriate levels of detail, organic 9 Minutes of the Bozeman City Commission, December 12, 2011 Page 5 of 9 growth, phase 1 of the development, on site management, the concept of the development, block structures and architecture elements. 3:01:04 Questions for Applicant and Commission Discussion on the project The Commission and the applicant discussed the northwestern urban areas, Stucky Road, parks and round-a-bout solutions. Mayor Krauss wants more of an urban feel and this to be relevant to the Citizens of Bozeman. He feels that the buildings should be more outward facing and that he envisions this development being more organic. He does see a need to proceed with phase 1 expeditiously. Cr. Andrus stated that she agrees with a more urban feel and emphasized the need for energy efficiency. She would like to see the club house moved so it is more centrally located. Cr. Becker spoke regarding the layout of the development and stated that the Commission wants to see this succeed. He spoke of partnerships and the need to have a feel for the park areas. Cr. Mehl stated that this is a logical layout and he likes bike lanes. He wants the developer to look further at the club house, mass and variety. He would like to see more design guidelines. Cr. Taylor stated that he likes the big park but would like to see more urban in the development. He thought that it would look more intermixed. 3:54:39 Break Mayor Krauss declared a break. 4:08:00 Meeting called back to order. Mayor Krauss called the meeting back to order. 4:08:11 3. Public Hearing for Crescent Cross Growth Policy Amendment, Application No. P-11003 (Saunders) 4:08:13 Chris Saunders, Assistant Planning Director Mr. Saunders gave the staff presentation regarding the Public Hearing for Crescent Cross Growth Policy Amendment, Application No. P-11003. 4:12:55 Questions for Staff There were no Commission questions for staff. 4:13:13 Chris Budeski, Applicant representative Mr. Budeski gave the applicant presentation for the Crescent Cross Growth Policy Amendment. The application is for 20 acres. 4:17:08 Questions for the Applicant The Commission and applicant spoke regarding development of a gas station and corner store. 10 Minutes of the Bozeman City Commission, December 12, 2011 Page 6 of 9 4:17:44 Public Comment Mayor Krauss opened public comment. 4:17:53 Lucy Pope, Public Comment Ms. Pope stated that manufactured homes are an important housing element in our community. She encouraged staff to enter into an analysis of this and notify property owners around that area. 4:21:17 Walter Banziger, Public Comment Mr. Banziger stated that he is the Director of Facilities and Planning with Montana State University (MSU). MSU does not have an official position on this development. He spoke regarding the lands near the area and long range plans of the college. 4:22:44 Public Comment closed Mayor Krauss closed public comment. 4:22:53 Motion that having heard and considered public testimony, materials presented and review criteria for amendment of the growth policy; I move to approve Application P- 11003 with the contingencies provided in the staff report. It was moved by Cr. Mehl , seconded by Cr. Taylor that Having heard and considered public testimony, materials presented and review criteria for amendment of the growth policy; I move to approve Application P-11003 with the contingencies provided in the staff report. 4:23:16 Commission discussion on the Motion The Commission discussed this being an opportunity for development and that this could play a role with MSU and the image across to the west. They also discussed the layout of the proposed development. 4:26:42 Amendment to the Main Motion to add language that states that the growth policy recommendation be equal to or less than 20 acres, (the maximum would be 20). It was moved by Cr. Becker to amend the existing main motion so that the language states that the growth policy recommendation be equal to or less than 20 acres, (the maximum would be 20). 4:27:23 Discussion on the Amendment The Commission discussed the Amendment including the process of annexation and zoning, growth policy amendments, and possibly mirroring the development on the other side of Cottonwood. 11 Minutes of the Bozeman City Commission, December 12, 2011 Page 7 of 9 4:34:39 Amendment dies due to a lack of a second. 4:34:41 Friendly Amendment to the Main Motion to add : "to encompass approx 10 acres stretching from Huffine Lane South to just beyond the equivalent of Alpha Road". A friendly amendment was made by Cr. Mehl, seconded by Cr. Taylor to amend the Main motion to add: “ to encompass approx 10 acres stretching from Huffine Lane South to just beyond the equivalent of Alpha Road". 4:35:51 Vote on the Main Motion that having heard and considered public testimony, materials presented and review criteria for amendment of the growth policy; I move to approve Application P-11003 with the contingencies provided in the staff report, with the friendly amendment to encompass approx 10 acres stretching from Huffine Lane South to just beyond the equivalent of Alpha Road. Those voting Aye being Crs. Mehl, Taylor, Becker, Andrus and Mayor Krauss. Those voting No being none. The motion passed 5-0. 4:36:17 4. (Re)appointments to the Cemetery Advisory Board (Kissel) 4:36:22 Motion and Vote to re-appoint Don Derby to the Cemetery Board. It was moved by Cr. Taylor, seconded by Cr. Becker to re-appoint Don Derby to the Cemetery Board. Those voting Aye being Crs. Taylor, Becker, Andrus, Mehl and Mayor Krauss. Those voting No being none. The motion passed 5-0. 4:37:06 Motion and Vote to appoint Lowell Springer to the Cemetery Board. It was moved by Cr. Taylor, seconded by Cr. Becker to appoint Lowell Springer to the Cemetery Board. Those voting Aye being Crs. Taylor, Becker, Andrus, Mehl and Mayor Krauss. Those voting No being none. The motion passed 5-0. 12 Minutes of the Bozeman City Commission, December 12, 2011 Page 8 of 9 4:37:48 5. Appointment to the Downtown Business Improvement District (BID) (Kissel) 4:37:53 Motion and Vote to appoint Eric Sutherland to the Downtown Business Improvement District. It was moved by Cr. Andrus, seconded by Cr. Mehl to appoint Eric Sutherland to the Downtown Business Improvement District. Those voting Aye being Crs. Andrus, Mehl, Taylor, Becker and Mayor Krauss. Those voting No being none. The motion passed 5-0. 4:39:24 6. Reappointments to the Impact Fee Advisory Committee (Kissel) 4:41:02 Motion and Vote to re-appoint Randy Carpenter, Rob Evans and James Nickelson to the Impact Fee Advisory Committee. It was moved by Cr. Mehl, seconded by Cr. Taylor to re-appoint Randy Carpenter, Rob Evans and James Nickelson. Those voting Aye being Crs. Mehl, Taylor, Becker, Andrus and Mayor Krauss. Those voting No being none. The motion passed 5-0. 4:42:38 K. FYI/Discussion 1. Thank you to the Street Department. 2. Packet Materials for the Story Mansion items will be late next week. 3. Clean Audit 4. Holiday Party Reminder 4:45:15 L. Adjournment Mayor Krauss adjourned the meeting at 9:41 p.m. ____________________________________ Jeffrey K. Krauss, Mayor 13 Minutes of the Bozeman City Commission, December 12, 2011 Page 9 of 9 ATTEST: ______________________________________ Stacy Ulmen, CMC, City Clerk PREPARED BY: ______________________________________ Stacy Ulmen, CMC, City Clerk Approved on ___________________________. 14