HomeMy WebLinkAboutAccept the Building Inspection Division Report for quarter ending December 31, 2012Page | 1
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Risk, Chief Building Official
Jason Shrauger, Fire Chief
SUBJECT: Building Inspection 2nd Quarter FY12 Update
October 1, 2011 – December 31, 2011
MEETING DATE: February 6, 2012
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Accept this report detailing the financial and workload position of
the Building Inspection Division for the quarter ending December 31, 2011.
BACKGROUND: Because of the difficulties with estimating Building Inspection revenues
and workloads, we committed to make quarterly reports regarding revenues, staffing levels and
operating costs within the department.
The following sections represent the FY12 2nd Quarter.
A. REVENUE: Our total revenue for the 2nd quarter was $188,835.
Second Quarter Monthly Revenues
October $89,476
November $58,827
December $40,532
Average Monthly Revenues: $62,945
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B. EXPENDITURES: Our total expenditures for the 2nd Quarter were $179,194.
Second Quarter Expenditures
October $60,649
November $62,369
December $56,176
Average Monthly Expenditures: $59,731
Building Division Revenue/Expenditure Comparison
FY2012
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
FY2011
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
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C. CASH RESERVE: The Administrative rules of Montana allow the building division to
maintain a “cash reserve fund” derived from building permit fees provided that the reserve
amount does not exceed the building division operating costs for a 12 month period. Our
estimate of the building division operating costs for FY12 was $868,136.
At the beginning of the 2nd quarter the Building Inspection Fund Cash Reserve was $882,575.
At the end of the 2nd quarter our Cash Reserve balance was $892,215. Our current Cash
Reserve Fund balance represents about 101% of our FY2012 budget.
D. PERMIT ACTIVITY: New Building Permits for New Construction Only - Does not include
tenant improvements, remodels, re-roofs, etc.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Building 971 371 1342
Electrical 184 148 332
Plumb/Mech 243 185 428
Fire Systems 26 16 42
Demolition 11 0 11
Total Permits 1435 720 2155
E. NEW BUILDING VALUATION: New Construction Only - Does not include tenant
improvements, remodels, re-roofs, etc.
Occupancy Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial $3,159,685 $4,897,945 $8,057,630
Residential $26,527,478 $12,386,884 $38,914,362
Total $29,687,163 $17,284,829 $46,971,992
F. PLAN REVIEW: Completed Plan Reviews.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial 124 81 205
Residential 165 114 279
Total 289 195 484
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G. BUILDING INSPECTION: Completed Building Inspections;
Average Daily Inspections (per inspector) Standard 15
October 19.97
November 21.34
December 24.94
Average inspections per day for the quarter- 22.08
The total number of completed inspections for the 2nd quarter was 3010
H. CODE COMPLIANCE:
Activity 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
New Cases 7 17 24
Closed Cases 16 20 36
Citizen Complaints 16 21 37
Stop Work Orders 18 26 44
Business License Inspections 223 188 411
Building Inspections 983 845 1828
I. STAFFING: At this time, the Building Division staff consists of the Chief Building Official,
2 Plans Examiners, 3 Building Inspectors, 1 Code Compliance Officer, 1 Permit Coordinator,
and 1 Permit Technician. The COB Fire Chief currently serves as the Building Division
department head.
J. STATE OF THE DIVISION: Winter is upon us but the relatively fair weather we experienced
during the 2nd Quarter helped to extend our construction season keeping the building division
staff very busy. In spite of the fair weather our revenues are down as expected during the
second quarter. This decrease in revenue is partially due to the typical seasonal fluctuation in
our revenue but the fact that our building permit fees are not adequate to cover our actual cost
of doing business is also a major factor.
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In addition to the work at hand, staff is well into our winter training program. So far we’ve
sponsored 8 ICC (International Code Council) and IAPMO (International Association of
Plumbing and Mechanical Officials) classes. These classes were also made available to other
jurisdictions, Architects, Engineers, local contractors and other city departments. As always,
we will continue working to maintain an open line of communication between building
division staff, local contractors, homeowners, suppliers, design professionals and other city
departments.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Our monthly revenue for the 2nd Quarter averaged $62,945 per month and
totaled $188,835 for the quarter.
Our monthly expenditures for the 2nd quarter averaged $59,731 per month and totaled $179,194
for the quarter.
The Building Division Reserve Fund balance at the end of the 2nd Quarter was $892,215 which
equals approximately 101% of our approved FY12 budget amount of $868,136.
Attachments: None
Report Compiled On: January 19, 2012
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