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HomeMy WebLinkAbout12-13-11 Streamline Advisory Board Minutes Streamline Advisory Board Minutes December 13th, 2011; HRDC Board Room 8:40-10:00 am Board members present: Carol Shannon, Suzanne Winchester, Colleen Lindner, David Dunbar, Carson Taylor, Patty Gunderson, Mike Waldron, Chris Budeski, David Kack, Rosie Barndt, and Kasey Welles Board members with Unexcused absents; Janet Kennedy. Others present: Jeff Rupp, Sunshine Ross, Lee Hazelbaker, and Dan Martin. Public Comment: Colleen will be unable to attend as she was in a car accident on her way to this meeting. Approval of Minutes: A motion to approve the minutes made by Carson and seconded by Rosie, motion carried. Presentation: Chris gave a breakdown of the rider survey that was conducted at the end of November. The suggestions and comment by the riders were great and give us make feedback. Board Protocol: Board members when communicating with Streamline employees will route there messages through the chairman who will pass them onto the director. Employees wising to communicate to a board member will send messages to the director who will then pass them on to the chairman. Action Items: Galavan Budget issue. We are continuing to make progress in lowering the cost of this service however a forecasted review of costs will still make this service running in the red through fiscal year 2011. Streamline employees have been doing 2 things; first telling riders of Galavan to use Streamline whenever possible and second making progress in qualifying riders to use Galavan. The Galavan subcommittee recommends to the board that we fund an additional $30,000 for the Galavan service to cover the rest of the year expenses out of the Streamline budget. David K. made a motion to allocate $30,000 toward Galavan to cover expenses at the end of the year. Patty seconded the motion. Motion failed. Discussion was had as to the reason for choosing to allocate funds at this time. David D. made a motion to allocate $15,000 through December 2011(fiscal half year). Motion seconded by Carson with friendly amendment that we go through fiscal year 2011-2012. David D. agrees upon friendly amendment. Vote on motion to allocate $15,000 through fiscal year 11-12, motion carried. Director's/Coordinator's Report: the new buses are almost ready for use (4 months after receiving the notice of delivery), still needing tires, seats and radios. Issue with new buses is that color is off, since different manufacturer received order, in the speculations this was not clear, will be going forward. Second issue with new buses is that the heater is placed on the inside of the bus. This is a potential safety hazard. Current buses the heater is located on the roof. Kasey brought up the safety concern for late Night. The board does not want the new buses used for Streamline. Lee will have to look and see what can be done about this issue. Tracking software is operational, still very buggy. New software for the Paratransit scheduling cost around $2500. The rider statistical using the new software are not the same as the old ones. Reports with new software not the same as old ones. Sunshine is working with Justin from Ride Systems on making the necessary adjustments for accuracy of reporting. Question was asked by the board how drivers keep track of ridership data. Dan, "drivers are asked to give their best effort to recording numbers. It's up to the initiative of each driver, each route to do the best they can." Lee and Dan will discuss issue of reporting. It is not the intention of Streamline to micromanage Karst. With the earlier protocol, communication with contractor for bus services will be done through the director. Dan answered the question on how reports were calculated which is done by average for the year. This was last updated ion September, will get updated numbers out to Lee. There will be no services on Christmas eve, as well as late Night service. Operations subcommittee will try and meet before the new year. Treasurer's Report: meeting ended without going over. Secretary's Report: nothing at this time. Subcommittee Operations: nothing at this time. Marketing: nothing at this time. Paratransit: nothing at this time. Budget: nothing at this time. By-Laws: nothing at this time. Nominations: nothing at this time. For the Good of the Bus: Happy holidays to all and have a happy new year's! Next meeting: January 24th, 2012 at HRDC main conference room. Agenda items, Shelters, send thank you to Kiss FM.