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HomeMy WebLinkAbout12-05-11 Minutes Page 1 of 8 LINKED MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA December 5, 2011 ********************** The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North Rouse on Monday, December 5, 2011. Present were Mayor Jeff Krauss, Commission Sean Becker, Commissioner Chris Mehl and Commissioner Carson Taylor, City Manager Chris Kukulski, Assistant City Manager Chuck Winn, Finance Director Anna Rosenberry, City Attorney Greg Sullivan and City Clerk Stacy Ulmen. ** Please refer to the audio recording of this meeting for additional detail. 0:00:02 A. Call to Order – 6 p.m. – Commission Room, City Hall, 121 North Rouse Mayor Krauss called the meeting to order. 0:00:04 B. Pledge of Allegiance and a Moment of Silence 0:00:49 Welcome Mayor Krauss welcomed everyone to the meeting. 0:00:59 C. Changes to the Agenda Mayor Krauss announced that he will be moving the special presentation regarding the Park User Agreements and Fees to the Action Item list. 0:01:22 D. Authorize Absence of Commissioner Andrus 0:01:27 Motion and Vote to authorize the Absence of Cr. Andrus. It was moved by Cr. Taylor, seconded by Cr. Mehl to authorize the absence of Cr. Andrus. Those voting Aye being Crs. Taylor, Mehl, Becker and Mayor Krauss. Those voting No being none. The motion passed 4-0. Minutes of the Bozeman City Commission, December 5, 2011 Page 2 of 8 0:01:41 E. Minutes – October 10, 2011 0:01:44 Motion and Vote to approve the Minutes from October 10, 2011 It was moved by Cr. Mehl, seconded by Cr. Becker to approve the Minutes from October 10, 2011. Those voting Aye being Crs. Mehl, Becker, Taylor and Mayor Krauss. Those voting No being none. The motion passed 4-0. 0:01:53 F. Consent 1. Authorize Payment of Accounts Payable Claims (LaMeres) 2. Authorize City Manager to sign Administrative Order of Consent for the Bozeman Solvent Site (Cooper) 3. Approve Depository Bonds & Pledged Securities as of September 30, 2011 (Clark) 4. Approve changing the City Commission meeting start time to Noon on December 19th and Cancel the City Commission meetings on (Tuesdays) December 27th and January 3rd due to the winter holidays (Ulmen) 5. Approve Beer and Wine and Liquor License renewals for 2012 (Neibauer) 6. Adopt the Building Inspection Capital Improvement Plan (CIP) for Fiscal Years 2013-2017 (Rosenberry) 7. Adopt the Fire Equipment & Capital Replacement Fund Capital Improvement Plan (CIP) for Fiscal Years 2013-2017 (Rosenberry) 8. Adopt the Tree Maintenance District (Forestry) Capital Improvement Plan (CIP) for Fiscal Years 2013-2017 (Rosenberry) 9. Adopt the Street Maintenance District Capital Improvement Plan (CIP) for Fiscal Years 2013-2017 (Rosenberry) 10. Adopt the Curb Replacement Capital Improvement Plan (CIP) for Fiscal Years 2013-2017 (Rosenberry) 11. Adopt the Street Reconstruction Capital Improvement Plan (CIP) for Fiscal Years 2013- 2017 (Rosenberry) 0:02:01 Public Comment Mayor Krauss opened public comment on the consent agenda. No person spoke. Mayor Krauss closed public comment. 0:02:17 Motion and Vote to approve Consent Items 1-11. It was moved by Cr. Becker, seconded by Cr. Taylor to approve Consent Items 1-11. Those voting Aye being Crs. Becker, Taylor and Mehl. Those voting No being Mayor Krauss. The motion passed 3-1. Minutes of the Bozeman City Commission, December 5, 2011 Page 3 of 8 0:02:38 G. Public Comment Mayor Krauss opened general public comment. No person spoke. Mayor Krauss closed general public comment. 0:03:28 H. Special Presentations 0:03:29 1. Recognition of recent award recipients in the Water Operations and Water Reclamation Facility Divisions (Arkell) 0:03:34 Debbie Arkell, Public Works Director Ms. Arkell recognized City Employees of the water operations and wastewater plant staff who have received awards. These employees include Al Rominger, John Alston and Tom Adams. 0:12:13 I. Action Items 0:12:17 1. Recyclebank Curbside Recycling Incentives Promotional Program Agreement (Arkell) 0:13:32 Debbie Arkell, Public Works Director Ms. Arkell gave the staff presentation regarding the Recyclebank Curbside Recycling Incentives Promotional Program Agreement. This is an award winning rewards and loyalty program for recycling efforts. They partner with municipalities and have proven increase recycling efforts in communities. 0:17:14 Questions for Staff The Commission and Staff discussed participation without any costs, points that can be earned along with education and communication efforts. 0:18:43 Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 0:18:50 Motion to authorize the City Manager to sign the Recyclebank Curbside Recycling Incentives Promotional Program Agreement. It was moved by Cr. Taylor seconded by Cr. Mehl to authorize the City Manager to sign the Recyclebank Curbside Recycling Incentives Promotional Program Agreement. 0:19:04 Commission Discussion on the Motion. The Commission discussed signing up for the program and incentivizing recycling along with the educational aspects. Minutes of the Bozeman City Commission, December 5, 2011 Page 4 of 8 0:20:08 Vote on the Motion to authorize the City Manager to sign the Recyclebank Curbside Recycling Incentives Promotional Program Agreement. Those voting Aye being Crs. Taylor, Mehl, Becker and Mayor Krauss. Those voting No being none. The motion passed 4-0. 0:20:24 Break Mayor Krauss declared a short break to set up for the round table Policy Discussions. 0:20:37 Meeting called back to order Mayor Krauss called the meeting back to order. 0:20:42 J. Policy Discussions 0:20:47 1. Streamline Discussion (Mayor and Commissioners) 0:21:16 Chris Kukulski, City Manager Mr. Kukulski began the discussion regarding the Streamline Discussion. The items to be discussed this evening are as follows: 1)Funding for Streamline Financial commitment to Streamline and How Streamline is operating 2) Bus Shelters and, 3)Assist with Parking for Students downtown during weekends. 0:25:27 Introductions Jeff Rupp of the Human Resources Development Council (HRDC) and Chris Budeski of the Streamline Board began the introductions. 0:28:05 Mr. Budeski Mr. Budeski highlighted the program and accomplishments over the last 5 years. 0:29:13 David Kack, Board Member Mr. Kack spoke regarding funding sources, the fleet, advertising, system management and operations. 0:35:12 Mr. Budeski Mr. Budeski spoke regarding the amount of drivers for Streamline. 0:35:32 Associated Students of Montana State University (ASMSU) Board Representative The ASMSU Representative spoke regarding the construction and completion of the bus barn for the fleet and the benefit of sharing the facility with the City. She spoke regarding the launch of the GPS Tracking system. 1:43:23 Public Comment Mayor Krauss opened public comment. Minutes of the Bozeman City Commission, December 5, 2011 Page 5 of 8 1:43:31 Derrik Krueger, ASMSU Senator Mr. Krueger stated that he is opposed to charging riders. We can find other ways to come up with the money before hand. He spoke regarding bus stations and suggested that ASMSU along with the City team up and co-sponsor these. He also spoke regarding advertising and adding a 5th route. 1:46:49 Public Comment closed Mayor Krauss closed public comment. 1:46:51 Commission Direction The Commission generally supported a continued mill for Streamline for another year. 1:46:53 Break Mayor Krauss declared a break. 1:46:57 Meeting called back to order Mayor Krauss called the meeting back to order. 1:47:03 2. Park User Agreements and Fees (Dingman) 1:47:26 Chris Kukulski, City Manager Mr. Kukulski began the presentation regarding Park User Agreements and Fees. Issues that have arisen are how to handle groups that want exclusive use and those that make a profit. 1:50:37 Ron Dingman, Director of Parks and Recreation Mr. Dingman gave the background that instigated the report on this item. Staff received a letter of concern from the Sweet Pea Festival organizers. He spoke regarding all of the programs that utilize the Parks. He spoke regarding items that have not been addressed when looking at user fees along with the formulas that are used by other municipalities. 2:00:48 Commission Questions for staff The Commission and Staff spoke regarding the current rate amounts being low, the actual costs to the City, capital projects, the benefit of these events to the community, the need to analyze the fee structure, the work that is done by the City following events, the Recreation and Parks annual budget, the proposal, concern of basing fees on revenue, overhead costs, a possible policy of forgiveness, the need to see alternatives and a phasing period, and the need for a larger discussion of the funding from the general fund and revenue. 2:24:45 Public Comment Mayor Krauss opened public comment. Minutes of the Bozeman City Commission, December 5, 2011 Page 6 of 8 2:25:04 Paul Rubright, Public Comment Mr. Rubright stated that he is the President of the Bozeman Blitz Soccer Club stated that he is sympathetic to the need for the increases but that they would like to see them phased in. There are economic benefits to consider. 2:28:05 Salal Huber McGee, Public Comment Ms. McGee stated that she runs the Bogert Farmers Market. She encouraged that the Commission to look at the Parks and Recreation budget. She stated that the Farmer's Market pays a fee for use and has invested a lot into Bogert Park. They agree with having good parks. The Parks Department may need more money and the reality is that the parks dept is looking for ways to justify what they want from the Commission. Make sure that Parks are funded. 2:33:46 Jim Colon, Public Comment Mr. Colon stated that he is talking somewhat on behalf of Sweet Pea. He coordinates projects with the City and is a job operations manager. He understands the need. He stated that the net profit made from Sweet Pea goes for specific things including permanent supplies, computer needs, office needs, park improvements, and grants to schools and non profits related to the Arts. They also make park improvements. They struggle on how to pay for the festival. He spoke regarding where they could reduce costs. He spoke regarding the volunteer hours for the event. 2:41:40 Public Comment Closed. Mayor Krauss closed public comment. 2:41:46 Commission Direction The Commission would like this to come in front of them. Staff was thanked for the work that they have done thus far. Items emphasized were the need to look at exclusive use and significant impacts, how to somewhat recoup costs, look at how to address someone who is not a City tax payer, the concern of jumping in too fast, the need for ideas based upon impacts, differed maintenance, consideration of specific fee programs, the need to look at wear and tear and staff time instead of revenue as a basis, the need of a phase in period, a larger discussion related to the General Fund funding of the Park and Recreation Department and the need to value volunteer hours. This item will be looked further at a future meeting by the Commission. 3:01:11 Break Mayor Krauss declared a break. 3:01:14 Meeting called back to order Mayor Krauss called the meeting back to order. 3:01:17 2. Presentation of parts of the Recommended Capital Improvements Plan (CIP) for Fiscal Years 2013-2017 (Rosenberry) Minutes of the Bozeman City Commission, December 5, 2011 Page 7 of 8 3:02:13 Anna Rosenberry, Finance Director Ms. Rosenberry gave the staff presentation regarding parts of the Recommended Capital Improvements Plan (CIP) for Fiscal Years 2013-2017. Tonight's focus is on the Impact Fee funds. She spoke regarding the Impact Fee Advisory Board and the work that has gone into what is before the Commission. She spoke regarding the Board's questions related to street projects. 3:06:16 Cr. Mehl Cr. Mehl spoke as the Commission member on the Impact Fee Committee. He spoke regarding intersections and items that the Board would like addressed in the impact fee analysis. 3:07:27 Commission Questions for Staff The Commission and staff spoke regarding Fowler Avenue, impact fee credits, corridors, benefits of projects and criteria set out in the CIP, the eligibility of impact fee credits, capacity expanding projects, impact fee eligibility, the unscheduled items, Church Street and the need to swap it in the place of Fowler Street, 3:32:20 Rules suspended Mayor Krauss suspended the rules for 15 minutes. 3:32:23 Continued Commission Discussion The Commission agreed to put all the schedules on the Consent Agenda except for the Street Impact Fee Schedule. 3:35:26 K. FYI/Discussion 3:35:31 1. February Agenda Item-Off Premise signage 3:35:51 2. Early meeting start time next week- 5 p.m. 3:37:21 3. City Hall Re-dedication Plaque 3:38:33 L. Adjournment Mayor Krauss adjourned the meeting. ____________________________________ Jeffrey K. Krauss, Mayor ATTEST: ______________________________________ Stacy Ulmen, CMC, City Clerk PREPARED BY: Minutes of the Bozeman City Commission, December 5, 2011 Page 8 of 8 ______________________________________ Stacy Ulmen, CMC, City Clerk Approved on ___________________________.