HomeMy WebLinkAboutGeneral Fund Capital Improvement Plan (CIP) for Fiscal Years 2013-2017
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Adoption of the General Fund Capital Improvement Plan (CIP) for
FY13-17
AGENDA ITEM TYPE: Action
MEETING DATE: December 19, 2011
RECOMMENDATION: Adoption of the General Fund Capital Improvement Plan (CIP)
for FY13-17.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. On December 12th, the
Commission held a policy discussion to review the proposed General Fund Capital
Improvement Plan (CIP) for FY13-17. As a result of that review, the attached CIP is
recommended for approval.
The following changes were made, as a result of the policy discussion:
1. Updated description information was provided for the project sheets for items:
a. GF052 – Unmarked Police Vehicles
b. GF064 – Planning Vehicle Replacement
c. GF067 – Professional Building Parking Lot Lights
d. GF159 – Fire Station #2 Window and Door Replacement
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2. Correction of an error in the presentation of GF123 – Swim Center Heat Exchanger. We
will come forward with a proposed budget amendment in FY12, so the funding for this
item has been removed from the FY13 column. This decreases the amount of total
projects planned in FY13 by $75,000.
Other specific questions arose about:
1. Number of parking spaces at the Senior Center facility. The Engineering Department has
confirmed that they analyzed multiple “angled parking” configurations for the lot, and
they all resulted in fewer parking spaces than exist now.
2. Price of GF048 - Planning Department Copy Machine Replacement. We have confirmed
that the price in the CIP is based on the purchase price of their existing machine, bought
in 2008. The Planning Department needs one of the most “high-output” type of machines
that we own, due to their need to prepare packets of materials for various boards that
review of development projects.
UNRESOLVED ISSUES: At the time of writing this memo, we do not have completed
information on the payback scenario for GF164 – Replacement of Air Conditioning Unit at the
Professional Building. We hope to present that information to the Commission and the public at
the time of this hearing.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY13.
Report compiled on: December 14, 2011
Attached: General Fund CIP
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General Fund Capital Improvement PlanFinancial Summary Current YearFY12 FY13 FY14 FY15 FY16 FY17 UnscheduledProjected Beginning Balance Dedicated to CIP 1,176,000$ 219,000$ (2,720)$ 151,615$ 460,915$ 764,576$ Plus: General Fund Revenues Dedicated to CIP 799,800$ 1,380,000$ 1,380,000$ 1,393,800$ 1,642,361$ 1,658,785$ ‐$ Plus: Bond Issue: Police & Municipal Court Facility Bond 17,992,000$ Less: Assigned to Bogert Pool Shell Project (GF055)(382,000)$ Less: Assigned to Police & Municipal Court Facility (GF050)* (500,000)$ Less: Assigned to Swim Center Heat Exchanger (GF123)* (75,000)$ Less: Scheduled CIP Project Costs (799,800)$ (1,601,720)$ (1,225,665)$ (19,076,500)$ (1,338,700)$ (723,000)$ (23,497,800)$ Projected Year‐End Cash Dedicated to CIP219,000$ (2,720)$ 151,615$ 460,915$ 764,576$ 1,700,361$ * FY12 Budget Amendment AnticipatedAssumptions Made for Revenue Estimates:FY13 FY14 FY15 FY16 FY17Estimated Annual General Fund Revenues 23,000,000$ 23,000,000$ 23,000,000$ 23,230,000$ 23,462,300$ Estimated Growth in General Fund Revenues 0% 0% 1% 1% 1%Total Estimated General Fund Revenues 23,000,000$ 23,000,000$ 23,230,000$ 23,462,300$ 23,696,923$ Current Revenues Dedicated to CIP % 5.0% 6.0% 6.0% 6.0% 7.0% Plus: Increase Dedicated to Capital Improvements % 1.0% 0.0% 0.0% 1.0% 0.0% Total % Dedicated to CIP 6.0% 6.0% 6.0% 7.0% 7.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP 1,380,000$ 1,380,000$ 1,393,800$ 1,642,361$ 1,658,785$ 25,000,00020,000,00015,000,00010,000,0005,000,0000FY13 FY14 FY15 FY16 FY17 UnscheduledGeneral Fund Projects & Equipment322
PROJ.DEPARTMENTPROJECT NAMEFY13FY14FY16UnscheduledFY15RATINGFY17CIP PROJECT FUND:General FundSorted by Funding Year and RatingGF053POLICEPOLICE CARS & VEHICLE EQUIPMENT REPLACEMENT$156,000$208,000$156,000$208,00063$156,000GF080I.T.REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT$40,000$40,000$40,000$40,00050$40,000GF062I.T.SERVER & PERSONAL COMPUTER (PC) REPLACEMENT$100,000$100,000$100,000$100,00045$100,000GF103FAC. MTC.AMERICAN'S WITH DISABILTIES ACT (ADA) COMPLIANCE IMPROVEMENTS$15,000$15,000$15,000$15,00042$15,000GF031PARKSPARK IMPROVEMENT GRANTS$75,000$75,000$75,000$75,00037$75,000GF010CEMETERYCEMETERY MOWER REPLACEMENTS$13,000$14,000$14,000$16,00025$16,000GF162FIRELIVE‐FIRE TRAINING PROP$15,000$10,000$10,000$10,00045GF092PARKSPLAYGROUND EQUIPMENT$50,000$55,000$60,00037GF052POLICEUNMARKED VEHICLE REPLACEMENT PROGRAM$35,500$35,500$33,00063GF050POLICE/COURTSPOLICE & MUNICIPAL COURT FACILITY$500,000$17,992,00065GF084PARKSPARKS RESTROOM UPGRADES$175,000$175,000$40,00037$175,000GF034PARKSLARGE DECK MOWER$50,000$50,000$60,00043GF117RECREATIONBOGERT POOL HEATER$100,00055GF135FAC. MTC.SHOPS COMPLEX SIDEWALKS$32,72052GF179POLICENARROWBAND RADIO REPEATER REPLACEMENT$18,50050GF164FAC. MTC.REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING$22,50049GF159FAC. MTC.FIRE STATION #2 WINDOW AND DOOR REPLACEMENT$20,00048GF158FAC. MTC.MECHANICAL CONTROL SYSTEM ‐ PROF BUILDING$30,00042GF176I.T.ELECTRONIC‐DISCOVERY PC SOFTWARE$64,50036GF133CEMETERYFOUR WHEELER WITH PLOW (4X4)$11,00032GF067FAC. MTC.PROFESSIONAL BUILDING PARKING LOT LIGHTS$28,00030GF177PARKINGBUILDOUT OF SECOND FLOOR OFFICE AT PARKING GARAGE$50,00029GF104FAC. MTC.ENERGY UPGRADES$30,000$30,000$30,00047$30,000GF115PARKSPARK VEHICLE REPLACEMENTS$28,000$30,000$120,00063GF170FAC. MTC.BOILER REPLACEMENT AT FIRE STATION #1$255,66562323
PROJ.DEPARTMENTPROJECT NAMEFY13FY14FY16UnscheduledFY15RATINGFY17GF180RECREATIONLINDLEY CENTER RESTROOMS ADA UPGRADES$40,00052GF079I.T.NETWORK CORE SWITCHES$150,00050GF184I.T.WEB MAPPING$25,00046GF139FAC. MTC.CITY HALL PHASE 3 SITE IMPROVEMENTS$45,00045GF157FAC. MTC.SENIOR CENTER ELEVATOR$65,00037GF100PARKSTRACTOR WITH BUCKET$45,00033GF048PLANNINGCOPY MACHINE REPLACEMENT$25,00023GF166POLICEPORTABLE RADIO REPLACEMENTS$48,000$49,50057$51,000GF165POLICEPATROL MOTORCYCLE REPLACEMENTS$70,000$70,00066GF116CEMETERYCEMETERY VEHICLE REPLACEMENTS$26,000$42,50034GF137RECREATIONSWIM CENTER POOL FILTRATION SYSTEM$135,00045GF083CEMETERYBACKHOE$110,00042GF163FINANCECOPIER/PRINTER/SCANNER REPLACEMENT$15,00040GF030PARKSARTICULATING TRACTOR$110,00035GF064PLANNINGVEHICLE REPLACEMENT$25,00035PW01PARKS/FAC. MTSHOPS FACILITY EXPANSION PLAN$10,000GF051POLICEANIMAL CONTROL VEHICLE$27,70060GF142RECREATIONSWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGHTING REPLACEMENT$400,00047GF065I.T.AERIAL PHOTOGRAPHY39$65,000GF140RECREATIONLINDLEY CENTER PARKING LOT RENOVATION$47,00050GF169FAC. MTC.SENIOR CENTER HOT WATER HEATER REPLACEMENTS$16,00047GF182RECREATIONSWIM CENTER EXPANSION FOR ADA COMPLIANT FACILITY$1,200,00046GF056RECREATIONDESIGN & CONSTRUCT COMMUNITY RECREATION/AQUATICS CENTER$21,000,00044GF171FAC. MTC.CITY HALL SITE DRAINAGE ON WEST SIDE OF BUILDING$11,00043GF181RECREATIONSWIM CENTER DECK TILE REPLACEMENT$198,00043GF130FAC. MTC.CITY HALL SITE IMPROVEMENTS ‐ PHASE 2$35,00038GF144PARKSSTORY MANSION SIDEWALKS$69,20038324
PROJ.DEPARTMENTPROJECT NAMEFY13FY14FY16UnscheduledFY15RATINGFY17GF126RECREATIONTRUCK WITH PLOW$23,00036GF001FAC. MTC.PROFESSIONAL BUILDING ELEVATOR REPLACEMENT$65,60033GF111PARKSEAST GALLATIN REC AREA IRRIGATION REPAIRS$25,00028GF146PARKSLINDLEY PARK IRRIGATION SYSTEM$100,00028GF147PARKSSOFTBALL COMPLEX IRRIAGATION SYSTEM$110,00028GF108PARKSPARK SIDEWALK REPLACEMENTS$182,00027GF148PARKSBMX PARKING LOT$85,00025GF149PARKSEAST GALLATIN REC AREA PARKING LOT$60,00025GF151PARKSBEALL PARK BASKETBALL COURTS$18,00023GF055RECREATIONBOGERT POOL GUTTER AND POOL SHELL REPAIRS57GF168FAC. MTC.NEW CITY HALL BRICK FAÇADE REPAIR53GF123RECREATIONSWIM CENTER HEAT EXCHANGER46GF183RECREATIONBOGERT POOL BATH HOUSE RENOVATION/RECONSTRUCTION37Summary for General Fund (65 items)Totals by year:$1,601,720 $1,225,665 $19,076,500$1,338,700$23,497,800FY13FY14FY15FY16UnscheduledFY17$723,000325
PROJ.DEPARTMENTPROJECT NAMEFY13FY14FY16UnscheduledFY15RATINGFY17CIP PROJECT FUND:General FundSorted by Department and RatingGF083CEMETERYBACKHOE$110,00042GF116CEMETERYCEMETERY VEHICLE REPLACEMENTS$26,000$42,50034GF133CEMETERYFOUR WHEELER WITH PLOW (4X4)$11,00032GF010CEMETERYCEMETERY MOWER REPLACEMENTS$13,000$14,000$14,000$16,00025$16,000GF170FAC. MTC.BOILER REPLACEMENT AT FIRE STATION #1$255,66562GF168FAC. MTC.NEW CITY HALL BRICK FAÇADE REPAIR53GF135FAC. MTC.SHOPS COMPLEX SIDEWALKS$32,72052GF164FAC. MTC.REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING$22,50049GF159FAC. MTC.FIRE STATION #2 WINDOW AND DOOR REPLACEMENT$20,00048GF104FAC. MTC.ENERGY UPGRADES$30,000$30,000$30,00047$30,000GF169FAC. MTC.SENIOR CENTER HOT WATER HEATER REPLACEMENTS$16,00047GF139FAC. MTC.CITY HALL PHASE 3 SITE IMPROVEMENTS$45,00045GF171FAC. MTC.CITY HALL SITE DRAINAGE ON WEST SIDE OF BUILDING$11,00043GF103FAC. MTC.AMERICAN'S WITH DISABILTIES ACT (ADA) COMPLIANCE IMPROVEMENTS$15,000$15,000$15,000$15,00042$15,000GF158FAC. MTC.MECHANICAL CONTROL SYSTEM ‐ PROF BUILDING$30,00042GF130FAC. MTC.CITY HALL SITE IMPROVEMENTS ‐ PHASE 2$35,00038GF157FAC. MTC.SENIOR CENTER ELEVATOR$65,00037GF001FAC. MTC.PROFESSIONAL BUILDING ELEVATOR REPLACEMENT$65,60033GF067FAC. MTC.PROFESSIONAL BUILDING PARKING LOT LIGHTS$28,00030GF163FINANCECOPIER/PRINTER/SCANNER REPLACEMENT$15,00040GF162FIRELIVE‐FIRE TRAINING PROP$15,000$10,000$10,000$10,00045GF079I.T.NETWORK CORE SWITCHES$150,00050326
PROJ.DEPARTMENTPROJECT NAMEFY13FY14FY16UnscheduledFY15RATINGFY17GF080I.T.REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT$40,000$40,000$40,000$40,00050$40,000GF184I.T.WEB MAPPING$25,00046GF062I.T.SERVER & PERSONAL COMPUTER (PC) REPLACEMENT$100,000$100,000$100,000$100,00045$100,000GF065I.T.AERIAL PHOTOGRAPHY39$65,000GF176I.T.ELECTRONIC‐DISCOVERY PC SOFTWARE$64,50036GF177PARKINGBUILDOUT OF SECOND FLOOR OFFICE AT PARKING GARAGE$50,00029GF115PARKSPARK VEHICLE REPLACEMENTS$28,000$30,000$120,00063GF034PARKSLARGE DECK MOWER$50,000$50,000$60,00043GF144PARKSSTORY MANSION SIDEWALKS$69,20038GF031PARKSPARK IMPROVEMENT GRANTS$75,000$75,000$75,000$75,00037$75,000GF084PARKSPARKS RESTROOM UPGRADES$175,000$175,000$40,00037$175,000GF092PARKSPLAYGROUND EQUIPMENT$50,000$55,000$60,00037GF030PARKSARTICULATING TRACTOR$110,00035GF100PARKSTRACTOR WITH BUCKET$45,00033GF111PARKSEAST GALLATIN REC AREA IRRIGATION REPAIRS$25,00028GF146PARKSLINDLEY PARK IRRIGATION SYSTEM$100,00028GF147PARKSSOFTBALL COMPLEX IRRIAGATION SYSTEM$110,00028GF108PARKSPARK SIDEWALK REPLACEMENTS$182,00027GF148PARKSBMX PARKING LOT$85,00025GF149PARKSEAST GALLATIN REC AREA PARKING LOT$60,00025GF151PARKSBEALL PARK BASKETBALL COURTS$18,00023PW01PARKS/FAC. MTSHOPS FACILITY EXPANSION PLAN$10,000GF064PLANNINGVEHICLE REPLACEMENT$25,00035GF048PLANNINGCOPY MACHINE REPLACEMENT$25,00023327
PROJ.DEPARTMENTPROJECT NAMEFY13FY14FY16UnscheduledFY15RATINGFY17GF165POLICEPATROL MOTORCYCLE REPLACEMENTS$70,000$70,00066GF052POLICEUNMARKED VEHICLE REPLACEMENT PROGRAM$35,500$35,500$33,00063GF053POLICEPOLICE CARS & VEHICLE EQUIPMENT REPLACEMENT$156,000$208,000$156,000$208,00063$156,000GF051POLICEANIMAL CONTROL VEHICLE$27,70060GF166POLICEPORTABLE RADIO REPLACEMENTS$48,000$49,50057$51,000GF179POLICENARROWBAND RADIO REPEATER REPLACEMENT$18,50050GF050POLICE/COURTSPOLICE & MUNICIPAL COURT FACILITY$500,000$17,992,00065GF055RECREATIONBOGERT POOL GUTTER AND POOL SHELL REPAIRS57GF117RECREATIONBOGERT POOL HEATER$100,00055GF180RECREATIONLINDLEY CENTER RESTROOMS ADA UPGRADES$40,00052GF140RECREATIONLINDLEY CENTER PARKING LOT RENOVATION$47,00050GF142RECREATIONSWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGHTING REPLACEMENT$400,00047GF123RECREATIONSWIM CENTER HEAT EXCHANGER46GF182RECREATIONSWIM CENTER EXPANSION FOR ADA COMPLIANT FACILITY$1,200,00046GF137RECREATIONSWIM CENTER POOL FILTRATION SYSTEM$135,00045GF056RECREATIONDESIGN & CONSTRUCT COMMUNITY RECREATION/AQUATICS CENTER$21,000,00044GF181RECREATIONSWIM CENTER DECK TILE REPLACEMENT$198,00043GF183RECREATIONBOGERT POOL BATH HOUSE RENOVATION/RECONSTRUCTION37GF126RECREATIONTRUCK WITH PLOW$23,00036Summary for General Fund (65 items)Totals by year:$1,601,720 $1,225,665 $19,076,500$1,338,700$23,497,800FY13FY14FY15FY16UnscheduledFY17$723,000328
CIP Project Fund
General Fund
PROJECT NUMBER
GF001
DEPARTMENT
FAC. MTC.
PROJECT NAME
PROFESSIONAL BUILDING ELEVATOR REPLACEMENT
FY13 FY14 FY15 FY16 Unscheduled
$65,600
DESCRIPTION OF PROJECT
The elevator in the Professional Building is a three stop Otis elevator. The elevator was installed when the second floor was
added in 1972. Since the City purchased the building re-modeling has occurred on both the main floor and second floor.
The elevator is to the point where many technological improvements have been made in elevator technology and a change out
would yield both improved service and some reductions in energy savings.
While the elevator is still a safe system, there are some inherent problems with the operation of the elevator. Of the four
elevators owned by the City, this system experiences the most downtime. One big problem is the leveling systems and the way
the rails and tracks are mounted in the building. If someone loads the elevator heavy to one side or another the balance alarm
will engage and the elevator has to be reset. A new car and track system would solve the nuisance trips associated with this
elevator.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year. The current electronics for the building are
also a source of increased vigilance on the system and the electrical components on the system had to be traced back this year on
two occasions to determine the problems of uneven voltages associated with the system.
ADVANTAGES OF APPROVAL
A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility
requirements for a municipal building.
Building energy demands would also benefit as the newer elevator systems have more energy saving features built into them.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
A new system would reduce some of the maintenance costs currently associated with this elevator. A new system would also
include a number of technological improvements such as a solid state slow start motor yielding reduced energy costs associated
with the high demand motors used in elevator systems.
FUNDING SOURCES
General Fund and Building Inspection Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
329
CIP Project Fund
General Fund
PROJECT NUMBER
GF010
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY MOWER REPLACEMENTS
FY13
$13,000
FY14
$14,000
FY15
$14,000
FY16
$16,000
Unscheduled
DESCRIPTION OF PROJECT
Ongoing mower replacement program developed to keep the cemetery mowers operating as needed.
ALTERNATIVES CONSIDERED
Keep older mowers for extended periods of time.
ADVANTAGES OF APPROVAL
Less down time, Decreased repair /maintenance costs, High trade –in value, Increased productivity, Less emissions.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Routine maintenance, oil changes, fuel.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17
$16,000
330
CIP Project Fund
General Fund
PROJECT NUMBER
GF030
DEPARTMENT
PARKS
PROJECT NAME
ARTICULATING TRACTOR
FY13 FY14 FY15
$110,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The replacement of the 1992 MT articulating tractor, which does the bulk of the sidewalk snow removal for the Parks Division.
ALTERNATIVES CONSIDERED
Repair and maintain the 1992 MT as needed or explore the potential of sharing the costs of new Wacker/Neuson wheel loader
machines with the Street Division. The Wacker/Neuson machines are a fairly new development in regards to sidewalk snow
removal and can handle numerous implements as well. Waiting on costs from the Street Division. Rough estimate is around
$52,000.00
ADVANTAGES OF APPROVAL
Less down time and maintenance/repair costs, A new MT tractor will be able to support more implements, Less emissions and
better fuel economy, Faster more efficient use of time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17
331
CIP Project Fund
General Fund
PROJECT NUMBER
GF031
DEPARTMENT
PARKS
PROJECT NAME
PARK IMPROVEMENT GRANTS
FY13
$75,000
FY14
$75,000
FY15
$75,000
FY16
$75,000
Unscheduled
DESCRIPTION OF PROJECT
Contribute each year from the General Fund towards improving park infrastructure through implementation of park master
plans. This grant program is a matching funds program in which the City receives a 1 to 1 match from the recipient. The
Commission has established a formal grant policy by resolution.
ALTERNATIVES CONSIDERED
Handle park equipment and improvement requests on an adhoc basis, as various donors or service groups bring them forward.
Allocate more or fewer dollars to the program.
ADVANTAGES OF APPROVAL
This matching funds program provides critical infrastructure to the park system by utilizing the talents of our community
members through matching funds, donations, labor in lieu of and numerous specialized services. All of the above can be used as a
match in this program
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: New infrastructure and facilities bring on increased maintenance and labor costs. The
nature of each project funded will determine the continued costs. Some projects have very low ongoing costs, others have
relatively higer costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):7
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17
$75,000
332
CIP Project Fund
General Fund
PROJECT NUMBER
GF034
DEPARTMENT
PARKS
PROJECT NAME
LARGE DECK MOWER
FY13
$50,000
FY14 FY15 FY16
$50,000
Unscheduled
$60,000
DESCRIPTION OF PROJECT
Replacement of the 1998 (in FY13) and 1999 (in FY16) Toro 455 series mowers, which are difficult to repair due to lack of parts
(these mowers are not manufactured anymore). Mower that is Unscheduled would be the addition of a large-deck sports turf
mower.
ALTERNATIVES CONSIDERED
Continue to repair as break downs occur, Replace mowers as they breakdown, Lease mowers on a 3 - year program.
ADVANTAGES OF APPROVAL
Proper mowing of sports fields is imperative to safety. Regular replacement will reduce maintenance costs and decrease the
number of breakdowns we have been experiencing. Well mowed parks are an important reflection on our City and how it is
perceived by visitors and citizens. Having the right mower to do the job will ensure well mowed parks. New mowers will be
more reliable, safer, productive, and will reduce the workload on the vehicle maintenance shop personnel.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Improve scheduling of mowing and increase crew efficiency because of reliable
equipment.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17
333
CIP Project Fund
General Fund
PROJECT NUMBER
GF048
DEPARTMENT
PLANNING
PROJECT NAME
COPY MACHINE REPLACEMENT
FY13 FY14
$25,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The existing copy machine is expected to have a life of less than 5 years given its intensive use. The machine produces in excess
of 250,000 copies per year. Repair and maintenance costs show a steady increase as wear continues. This request is for a
replacement copier to meet the ongoing operational needs of the department. Incorporation of advanced scanning capability
facilitates records management and customer service.
ALTERNATIVES CONSIDERED
Continue using current copier with an increasing frequency of down time and cost of repairs.
ADVANTAGES OF APPROVAL
The new copier will help contain operational costs due to maintenance. The copier is also utilized as a high capacity network
printer and scanner for the department which brings some additional efficiencies in utilization of staff time in the preparation of
reports, commission packets, and other materials.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: None, operating costs are already incurred with the current copier. Anticipated costs
are expected to remain in line with current charges. Maintenance costs will increase annually without replacement.
FUNDING SOURCES
General Fund and/or Planning Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:23
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
334
CIP Project Fund
General Fund
PROJECT NUMBER
GF050
DEPARTMENT
POLICE/COURTS
PROJECT NAME
POLICE & MUNICIPAL COURT FACILITY
FY13
$500,000
FY14 FY15
$17,992,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The City recently participated in the 2011 Campus Master Plan for the Gallatin County Law and Justice Center site. This study
reviewed and validated the prior estimated space needs for the City and County’s criminal justice functions and specifically the
facility needs of the Bozeman Police Department and Municipal Courts to 2020 and 2025. The master plan determined that
there is adequate space for the City and County’s law enforcement and courts functions on the site and recommends the
construction of two new buildings; a combined courts building housing the District, Justice and Municipal Courts and a separate
combined law enforcement building for the Sheriff and Bozeman Police. The plan did not address sequencing or recommend
timing of the construction, but did determine that the law enforcement building could be built in phases (police or sheriff) as the
needs of the City and County dictated. Presently we are negotiating a memorandum of understanding with the County that
would identify a construction site, agree to a mutually beneficial ownership model, and allow us to proceed with the design of a
municipal courts and police facility, either with or without the county.
ALTERNATIVES CONSIDERED
The existing building does not meet current building and life-safety codes for critical public safety facilities and is not adequate for
remodel or additions. Previous studies discuss the operational needs of the departments and the lack of the existing space. They
analyzed alternative site locations for this facility including 5 dedicated acres at the current L&J site and approximately 6 acres at
the current BMX Park located at 5th and Tamarack. These other sites would provide for projected expansion capabilities,
adequate parking and public space needs but would separate the City’s criminal justice functions from the County and would
eliminate any efficiencies we would gain by co-location on the L&J site.
ADVANTAGES OF APPROVAL
The Police Department would have adequate room for existing staff – and projected staff for 15-20 years. Sufficient Municipal
Court space would also be available. This facility would be programmed and built with the PD, Court, and Prosecution needs in
mind from the beginning. The new site and building would provide secure parking for the City’s police vehicle inventory. Public
areas, secured areas, office locations, and space adjacencies could be maximized for the best and safest utilization (as opposed to a
retro-fit of an existing building).
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Not estimated at this time. Currently, the City pays facility costs to the County for our
square footage at the L& J. We anticipate asking voters to approve an operating levy, if necessary, when approving the
construction levy.
FUNDING SOURCES
General Fund: Land and Construction would be funded by a voter-approved levy. 20 year General Obligation Bonds would be
issued. FY12 & 13: $500,000 each year for Design. FY15: $17,992,000 Land Purchase and Construction.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:65
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):5
FY17
335
CIP Project Fund
General Fund
PROJECT NUMBER
GF051
DEPARTMENT
POLICE
PROJECT NAME
ANIMAL CONTROL VEHICLE
FY13 FY14 FY15 FY16
$27,700
Unscheduled
DESCRIPTION OF PROJECT
FY16 - $27,700 to replace vehicle Asset 3230, 2004 Dodge 4-wheel drive with an expected mileage of 109,000. This vehicle will
be replaced with a new extended cab, 4wd truck. During the winter months, it is very difficult to navigate the city streets and
transport animals to the Heart of the Valley Animal Shelter with a 2 wheel drive pickup and need to continue use of a 4wd
vehicle. It is anticipated that this vehicle will begin accumulating repairs and increasing maintenance costs. Purchase of a new truck
would ensure many years of service without incurring high maintenance costs. The current truck could be used by another city
department, be sold at auction, or used as a trade in.
ALTERNATIVES CONSIDERED
The purchase of a newer lease return vehicle is a viable option and one that should be looked at before a final decision to
purchase is made.
ADVANTAGES OF APPROVAL
4-wheel drive is important for 12-month access in difficult weather. 4-wheel drive vehicles are often used for evidence retrieval
and transport. A flex-fuel vehicle would provide better gas mileage.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduction in costs expected.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:60
LEVEL OF SERVICE (Up to 20):17
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
FY17
336
CIP Project Fund
General Fund
PROJECT NUMBER
GF052
DEPARTMENT
POLICE
PROJECT NAME
UNMARKED VEHICLE REPLACEMENT PROGRAM
FY13
$35,500
FY14 FY15
$35,500
FY16 Unscheduled
$33,000
DESCRIPTION OF PROJECT
FOR POLICE INVESTIGATION AND ADMINISTRATION VEHICLES. FY13 - New vehicle for support service administrative
position. FY15 - Replace vehicle Asset #3138 03 Chevrolet Impala. ~113,000 miles at replacement. FY17 - Replace vehicle Asset
#3479 08 Chevrolet Trailblazer. ~108,000 miles at replacement. Purchase mid-size passenger vehicles, plus equipment, to replace
high mileage cars currently driven by detectives and to provide safe and reliable emergency response vehicles. An additional
Support Service Supervisory Position requires a vehicle with similar emergency response needs. Old detective cars are rotated
into the police department parking program generally after at least 110,000 miles of use and are used as travel cars for officers
attending training, traded in, sold at auction or transferred to other divisions within the city. This amount includes all the
necessary vehicle equipment.
ALTERNATIVES CONSIDERED
No safe and reliable alternatives have been identified.
ADVANTAGES OF APPROVAL
Would drastically reduce maintenance costs, mechanical concerns and provide many years of reliable service. Increased public
safety and officer safety in providing mechanically sound emergency response vehicles, reduced risk and liability related to use of
unreliable cars.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduction in maintenance costs and possible reduction in fuel costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
337
CIP Project Fund
General Fund
PROJECT NUMBER
GF053
DEPARTMENT
POLICE
PROJECT NAME
POLICE CARS & VEHICLE EQUIPMENT REPLACEMENT
FY13
$156,000
FY14
$208,000
FY15
$156,000
FY16
$208,000
Unscheduled
DESCRIPTION OF PROJECT
This plan allows for a number of patrol cars to be replaced each year, including all of the necessary vehicle equipment (top lights,
sirens, mobile data terminals, video cameras, electronic reporting / ticketing systems, etc.) Patrol vehicles are an essential item in
the operation of the Bozeman Police Department. Police vehicles must be available for police patrol use 24 hours a day, 365 days
a year. These vehicles are used to respond to both emergency and non-emergency calls for service, investigate accidents, conduct
traffic enforcement and for general patrol duties. These patrol vehicles average approximately 20,000 miles annually. The table on
the following pageis an outline of the replacement schedule.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This helps us plan for safe and reliable emergency response vehicles for patrol use, as well as projected lower annual maintenance
costs due to lower annual miles driven per vehicle per year. This program would allow for the replacement of older, higher
mileage patrol cars that become less reliable and more costly to repair. Equipment components mounted inside the car can
sometimes be transferred from the old car to the new car, depending on the condition.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older
ones. Maintenance costs have stabilized due to regularly scheduled service even though calls for service have increased and
additional officers have been hired. Also, fewer miles are accumulating on the vehicles because the number of patrol vehicles has
increased. Our projection is the useful life of each patrol car is being extended.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
$156,000
338
Police Vehicle DetailsProject NumberCurrent MileageAsset #MakeFY13FY14FY15FY16UnscheduledNotesFY17GF053122,8883141CHEVY LUMINA$52,000Mileage 10/1/2011116,2973221CHEVY LUMINA$52,000Mileage 10/1/2011114,9683220CHEVY LUMINA$52,000Mileage 10/1/201192,9543352CHEVY LUMINA$52,000Mileage 10/1/2011114,0023143CHEVY LUMINA$52,000Mileage 10/1/2011111,9863278CHEVY LUMINA$52,000Mileage 10/1/2011103,6493280CHEVY LUMINA$52,000Mileage 10/1/201191,2683311CHEVY LUMINA$52,000Mileage 10/1/201192,2433350CHEVY LUMINA$52,000Mileage 10/1/201192,6373351CHEVY LUMINA$52,000Mileage 10/1/201152,1213374CHEVY LUMINA$52,000Mileage 10/1/201160,4983439CHEVY LUMINA$52,000Mileage 10/1/201153,2473369CHEVY LUMINA$52,000Mileage 10/1/201163,1583440CHEVY LUMINA$52,000Mileage 10/1/201151,4873370CHEVY LUMINAMileage 10/1/2011$52,00026,1053498CHEVY LUMINAMileage 10/1/2011$52,00019,4633499CHEVY LUMINAMileage 10/1/2011$52,000$156,000$208,000$156,000$208,000$156,000Totals339
CIP Project Fund
General Fund
PROJECT NUMBER
GF055
DEPARTMENT
RECREATION
PROJECT NAME
BOGERT POOL GUTTER AND POOL SHELL REPAIRS
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
* General Fund Reserve $382,000 for this Item in FY12. The pool gutter system around the edge of the Bogert Pool is in
disrepair. The gutter system is vital to the filtration system as it skims water from the pool and sends it to filtration. The pool
shell is in need of replacement also. It is most efficient and economical to complete the gutter and shell projects together since
they are connected and one project affects the other. This will replace the current concrete gutter system with a stainless steel
gutter system and install a new plaster pool shell with a ceramic tiled whale logo to replace the 30 year old shell.
ALTERNATIVES CONSIDERED
Build new outdoor leisure pool
ADVANTAGES OF APPROVAL
The USAquatics report stated that the above renovations will increase the life of the facility by an additional 30 plus years. This
will benefit the community by keeping a historical icon in service, allowing community swim lessons and recreational swimming in
an outdoor environment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduced water use, Reduce Chemicals use, Reduce annual painting costs.
FUNDING SOURCES
100% General Fund * General Fund Reserve $382,000 for this Item in FY12.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:57
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):9
SERVICE AREA (Up to 10):9
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
FY17
340
CIP Project Fund
General Fund
PROJECT NUMBER
GF056
DEPARTMENT
RECREATION
PROJECT NAME
DESIGN & CONSTRUCT COMMUNITY RECREATION/AQUATICS CENTER
FY13 FY14 FY15 FY16 Unscheduled
$21,000,000
DESCRIPTION OF PROJECT
Build a community center designed to create a visual connection between spaces and an openness that promotes community for
all users. Aquatic Elements: Therapy pool, water slides, zero entry teaching area, river run, deep diving well, 25 yd lap pool.
Fitness Elements: Indoor track, strength and cardio equipment, free weights, climbing wall. Gym Elements: Two multipurpose gym
facilities and an indoor tennis court Multipurpose/Play Elements: Indoor playground and multipurpose rooms (one with a kitchen).
This item was identified as a “Top Ten Capital Facility Recommendation” in the PROST plan, adopted October 2007.
ALTERNATIVES CONSIDERED
Implement plan in phases
ADVANTAGES OF APPROVAL
Community Benefits of a Community Center: Safe and healthy place for families to play; Connected families; Strong, vital, involved
community; Support for youth at risk; and, Increased community programs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include additional Recreation Department staff: Cost undetermined at this time. We
would recommend asking voters to approve a levy increase of operations, at the time we funded the capital improvements.
FUNDING SOURCES
General Fund, Bond Issue, Grants, etc.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:44
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):8
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
341
CIP Project Fund
General Fund
PROJECT NUMBER
GF062
DEPARTMENT
I.T.
PROJECT NAME
SERVER & PERSONAL COMPUTER (PC) REPLACEMENT
FY13
$100,000
FY14
$100,000
FY15
$100,000
FY16
$100,000
Unscheduled
DESCRIPTION OF PROJECT
This is a general item for replacement of personal computers and Servers for General Fund related jobs and services. (Enterprise
and Special Revenue fund services pay for their own pc’s and servers.) As of last year (FY10) Personal Computers’s moved to a 4
year rotation and servers continued to be minimal of a 5 year asset before replacement.
ALTERNATIVES CONSIDERED
Not replace computer/server hardware as frequently.
ADVANTAGES OF APPROVAL
City technology needs will be better met and the IT department will be able to more efficiently support employees and citizens.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):8
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$100,000
342
CIP Project Fund
General Fund
PROJECT NUMBER
GF064
DEPARTMENT
PLANNING
PROJECT NAME
VEHICLE REPLACEMENT
FY13 FY14 FY15
$25,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Replacement of the current vehicle, a 1998 Nissan Sentra with 50,000 miles. This is a small car which works well for single or
two person activities but does not have much cargo or personnel capacity. Replacement would be with a fuel efficient small
vehicle, possibly a hybrid.
ALTERNATIVES CONSIDERED
Continue to operate the existing vehicles with increasing maintenance costs.
ADVANTAGES OF APPROVAL
Provide functional transportation with reduced maintenance costs. Because of the age of the existing vehicle, maintenance costs
are likely to increase to keep it functional. Recent repairs include power windows and routine maintenance. The vehicle needs
numerous minor repairs, including dashboard lights, that continue to be deferred.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: No new costs are expected as maintenance is already performed on the existing
vehicle. However, maintenance and repair costs are anticipated to increase due to the age of the vehicle.
FUNDING SOURCES
General Fund and/or Planning Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
343
CIP Project Fund
General Fund
PROJECT NUMBER
GF065
DEPARTMENT
I.T.
PROJECT NAME
AERIAL PHOTOGRAPHY
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Acquire aerial photography for the Bozeman planning area. Aerial photography benefits both the organization and the community
by supplying a clear and accurate representation of current conditions. This information is used on a daily basis in all levels of our
operations. We continue to experience unprecedented demand for digital imagery (i.e., staff reports, Commission presentations,
water/sewer utilities, public requests, etc.).
ALTERNATIVES CONSIDERED
Use of lower resolution satellite imagery. Partnerships with other agencies.
ADVANTAGES OF APPROVAL
Contributes to on-going acquisition of photos at regular intervals for historical archives. Since 1987 we have not gone more than
five years without an update. Measurements and land use determinations are made on a local or regional basis without requiring
extensive field time. Aerial photographs are used extensively in several on-line and in-house mapping applications. Background
information for existing and future GIS & CAD datasets and Facility Plans. Meets public demand for current and accurate aerial
photography.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
There are no annual operating or maintenance costs associated with this project.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:39
LEVEL OF SERVICE (Up to 20):13
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):7
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
FY17
$65,000
344
CIP Project Fund
General Fund
PROJECT NUMBER
GF067
DEPARTMENT
FAC. MTC.
PROJECT NAME
PROFESSIONAL BUILDING PARKING LOT LIGHTS
FY13
$28,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This project is to improve the illumination of the parking lot at the Professional Building. Many employees and citizens meet at
this building after dark and the existing parking lot is poorly lit. This item was listed for funding in FY 10. There were some
changes pending with building use that reduced the need for the parking lot lighting: The regular Planning Board evening meeting
is now taking place at the new City Hall. Other Planning meetings do take place, but not as many members of the public are
attending who might not be familiar with the parking area. Facility staff checked with the Planning, Engineering,
Building, and IT Departments and inquired about their interest in having the lot lit. At least three of the departments said that
their staff would like the lighting installed for staff safety and security.
ALTERNATIVES CONSIDERED
Continue with existing lighting.
ADVANTAGES OF APPROVAL
Safety will likely be improved.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: There are two farm style lights mounted on utility poles in the parking lot. These
current fixtures do not meet the dark skies ordinance because the lamps are not shaded. The new lights should be more energy
efficient so no addition operating costs are anticipated. Facility staff will work with Engineering to determine whether LED lamps
can be installed in the lot.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
345
CIP Project Fund
General Fund
PROJECT NUMBER
GF079
DEPARTMENT
I.T.
PROJECT NAME
NETWORK CORE SWITCHES
FY13 FY14
$150,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This is a scheduled replacement of switches that provide the backbone of the entire network. These provide the technology
platform for the entire organization. We believe that we can maintain and operate the existing equipment until FY14.
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Continued maintaining network stability and ensure phone services and data without interruption.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
346
CIP Project Fund
General Fund
PROJECT NUMBER
GF080
DEPARTMENT
I.T.
PROJECT NAME
REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT
FY13
$40,000
FY14
$40,000
FY15
$40,000
FY16
$40,000
Unscheduled
DESCRIPTION OF PROJECT
Wan Site end of life replacements for switches and router throughout City to include City Hall, Professional Building, City Shops,
Landfill, L&J, Library, WWTP, WTP, Swim Center, Beall Park, Cemetery. Smaller sites will be consolidated in one year. FY 12 –
Shops, WRF. FY 13 - City Hall, Beall. FY 14 – Swim, PD, FS 1,2,&3 Cemetery. FY 15 - Prof-Building, Vehicle Maint.
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Maintain uptime for all WAN locations throughout the City to include phone services as well as data.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$40,000
347
CIP Project Fund
General Fund
PROJECT NUMBER
GF083
DEPARTMENT
CEMETERY
PROJECT NAME
BACKHOE
FY13 FY14 FY15
$110,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This vehicle replaces the current cemetery backhoe that is used for burials an average of 2 times per week. This is the main piece
of equipment utilized for cemetery burials.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain. Borrow from another department.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and the families relying on cemetery services.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
348
CIP Project Fund
General Fund
PROJECT NUMBER
GF084
DEPARTMENT
PARKS
PROJECT NAME
PARKS RESTROOM UPGRADES
FY13
$175,000
FY14 FY15 FY16
$175,000
Unscheduled
$40,000
DESCRIPTION OF PROJECT
This project is the general replacement and upgrading of the City Park’s public restroom facilities. In order of priority: 1. Lindley
Park Restrooms - $175,000 2. Rose Park (new) – $175,000 3. BMX Park (new) - $175,000 4. Beall Park Restroom Refurb -
$40,000.
ALTERNATIVES CONSIDERED
Continue to try to maintain existing facilities. The Rose and BMX Park projects will provide restroom facilities in areas where
currently none exist.
ADVANTAGES OF APPROVAL
Ease of maintaining new restrooms, increased cleanliness of public facilities.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing facilities.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$175,000
349
CIP Project Fund
General Fund
PROJECT NUMBER
GF092
DEPARTMENT
PARKS
PROJECT NAME
PLAYGROUND EQUIPMENT
FY13
$50,000
FY14
$55,000
FY15
$60,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The following playground equipment needs to be replaced due to its age and condition: FY13– Jarrett Park: This structure is one
of the oldest playgrounds in the City. Replacement will bring fully compliant ADA equipment and reduce liability concerns. FY14–
Christie Park FY15– Beall Park
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17
350
CIP Project Fund
General Fund
PROJECT NUMBER
GF100
DEPARTMENT
PARKS
PROJECT NAME
TRACTOR WITH BUCKET
FY13 FY14
$45,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Replace the aging 1986 Ford tractor with a new tractor. This tractor will be used to broom ice rinks, move material, assist in
fertilization and will be used extensively with all three city-owned aerators. Much less expensive than previously quoted
ALTERNATIVES CONSIDERED
Continue to repair and patch up the Ford tractor as breakdowns occur.
ADVANTAGES OF APPROVAL
Less down time and maintenance/repair costs, A new tractor will be able to support more implements, Less emissions and better
fuel economy, Faster more efficient use of time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
351
CIP Project Fund
General Fund
PROJECT NUMBER
GF103
DEPARTMENT
FAC. MTC.
PROJECT NAME
American's with Disabilties Act (ADA) COMPLIANCE IMPROVEMENTS
FY13
$15,000
FY14
$15,000
FY15
$15,000
FY16
$15,000
Unscheduled
DESCRIPTION OF PROJECT
Replace or install ADA upgrades in various city-owned buildings. Work examples include: door hardware, handrails, parking
signage and stalls, etc. Plans are in place to reestablish an ADA advisory committee to provide recommendations to the city on
priority order for any upgrades or improvements that we might make in order to make our facilities or programs more
accessible. Having this money available to begin improvements will show our priorities have already been in place to address
special needs concerns for the City of Bozeman.
ALTERNATIVES CONSIDERED
When remodels are initiated on buildings they are brought up to current ADA requirements as per regulations. There are
changes to the ADA that took effect in 2009. We will continue to make upgrades as changes are made to buildings but this
budget item would accelerate the compliance for city buildings.
ADVANTAGES OF APPROVAL
It has been the policy of the city to meet the full spirit of the law as outlined in the ADA regulations. By taking the initiative to
bring all our buildings up to current standards we can provide a positive example to the community in meeting the needs of
people with restricted or limited mobility.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: No real costs foreseen with these improvements. Future costs could be reduced if
the upgrades are made prior to any remodeling of the building
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$15,000
352
CIP Project Fund
General Fund
PROJECT NUMBER
GF104
DEPARTMENT
FAC. MTC.
PROJECT NAME
ENERGY UPGRADES
FY13 FY14
$30,000
FY15
$30,000
FY16
$30,000
Unscheduled
DESCRIPTION OF PROJECT
Install occupancy sensors in areas that are occupied at irregular times; install programmable thermostats; replace plumbing
fixtures with low-water fixtures; replace single glaze windows with double glazed units. Work would occur on all city owned
buildings after an analysis of the work that would have the best payback and energy savings.
Some consultation with an electrical engineer would be needed to develop some energy modeling to determine which
improvements would have the best payback. This funding is expected to become available just as our federal Energy Efficiency &
Conservation Block Grant money has been fully utilized.
ALTERNATIVES CONSIDERED
Currently upgrades are made as equipment reaches its useful life. This approach would be more proactive, replacing
Items that have a reasonable pay-back on energy savings.
ADVANTAGES OF APPROVAL
This work would be in line with the Mayor’s energy initiative. Some rebates are currently available through NorthWestern
Energy which would help offset the cost of the change-outs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Improvements that would result in the shortest payback would receive priority. Changes that would improve the work
environment for employees and the public would also be given a priority.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
$30,000
353
CIP Project Fund
General Fund
PROJECT NUMBER
GF108
DEPARTMENT
PARKS
PROJECT NAME
PARK SIDEWALK REPLACEMENTS
FY13 FY14 FY15 FY16 Unscheduled
$182,000
DESCRIPTION OF PROJECT
Identified for replacement due to deteriorating cement, missing sections and heaving from weather and roots from trees. Approx
$7/ square foot for rip and replace. New sidewalks must meet or exceed city code. Replacing the old sidewalk will result in a
safer sidewalk year round and enable the sidewalks plows to better meet the snow removal municipal code in 12.24.020. Project
1: $100,000 - Southside Park - replace 730' of sidewalk along South 5th Avenue and along West Alderson Street with new 6' (six
foot) wide concrete sidewalk, and the related retaining wall. Project 2: $82,000 - Cooper Park - replace the sidewalk around the
entire block. This sidewalk serves as a main route to and from the University. Approximately 1875' total.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: no estimate at this time
FUNDING SOURCES
General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
354
CIP Project Fund
General Fund
PROJECT NUMBER
GF111
DEPARTMENT
PARKS
PROJECT NAME
EAST GALLATIN REC AREA IRRIGATION REPAIRS
FY13 FY14 FY15 FY16 Unscheduled
$25,000
DESCRIPTION OF PROJECT
Update and repair the irrigation and pump system that has been repeatedly damaged by construction of the restrooms and park
expansion. Wait until the Sunrise Rotary park development is completed.
ALTERNATIVES CONSIDERED
Not irrigate until construction and master plan implementation is complete.
Patch together what we can of the existing system and irrigate some of the park.
ADVANTAGES OF APPROVAL
Efficiently irrigate the entire park
Minimize labor due to potentially hauling hoses around.
Shorten the time it takes to irrigate the park
Irrigate at night-minimize evaporation, transpiration and vandalism to irrigation heads.
Healthier turf
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Annual operating and maintenance costs would rise slightly, due to the upgrades of
valves, rotor heads and electrical wire in the ground. These identified costs potentially could be offset by fuel, vehicle and
manpower savings attributed to continual manual watering.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17
355
CIP Project Fund
General Fund
PROJECT NUMBER
GF115
DEPARTMENT
PARKS
PROJECT NAME
PARK VEHICLE REPLACEMENTS
FY13 FY14
$28,000
FY15 FY16
$30,000
Unscheduled
$120,000
DESCRIPTION OF PROJECT
Parks Department utilizes trucks for maintenance of the city parks. Because these are not emergency response vehicles, they are
replaced as funding becomes available. All trucks are utilized well beyond 150,000 miles, and until service related down-time for
equipment and staff become problematic or safety is compromised. A detailed listing of the replacement plan is shown on the
following page, with vehicle mileage updated October 2011.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for park use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older
ones.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
356
Parks Vehicle Replacements - DetailsProject NumAsset #MakeModel YrCurrent MileageFY13FY14FY15FY16UnscheduledNotesFY17GF1151266CHEVY1985145,088$30,00010/2011 MILEAGE1495GMC1988206,781$28,00010/2011 MILEAGE2691FORD1990182,670$30,00010/2011 MILEAGE5561FORD1997179,273$30,00010/2011 MILEAGE3251DODGE2001162,917$30,00010/2011 MILEAGE3023DODGE (1 TON)200127,826$30,00010/2011 MILEAGE$28,000 $30,000 $120,000Totals357
CIP Project Fund
General Fund
PROJECT NUMBER
GF116
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY VEHICLE REPLACEMENTS
FY13 FY14 FY15
$26,000
FY16
$42,500
Unscheduled
DESCRIPTION OF PROJECT
Cemetery Vehicle Replacement Plan Cemetery Department utilizes Half-Ton and 1-Ton trucks for operations and maintenance
of the Sunset Hills Cemetery. Asset # 1423 - 1985 1/2 Ton 4x4, Estimated 96,000 miles, replace in FY15. Used for maintenance
(moving irrigation pipe) around the cemetery. Asset# 1213, 1989 1Ton 4x4, Estimated 40,000 miles, replace in FY16. This 1-Ton
is critical to providing prompt burial services (loading and unloading dirt) and sanding/plowing cemetery roads. While it has
relatively low mileage, the cost of repairs and its extremely low fuel economy (460 engine) drive our recommendation to replace
this 20 year old vehicle. *Mileage as of 03/2009
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for cemetery use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older
ones
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:34
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):5
FY17
358
CIP Project Fund
General Fund
PROJECT NUMBER
GF117
DEPARTMENT
RECREATION
PROJECT NAME
BOGERT POOL HEATER
FY13
$100,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The current boiler for Bogert pool is a 1946 380 million BTU heater. The boiler is unreliable half way through the season, locking
out at night time. The replacement system will consist of four 200 thousand BTU heat exchangers, with a total of 800 thousand
BTUs. They would be configured to run independently from each other, to increase the total efficiency. During the startup of the
2011 summer season the water maker was replaced and the asbestos was removed.
ALTERNATIVES CONSIDERED
Continue using current boiler
ADVANTAGES OF APPROVAL
The new heat exchangers will decrease the amount of natural gas consumed by Bogert during the summer season. It will also
increase the reliability of having the pool heated throughout the night, providing warm water for morning swim lessons.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Annual startup and winterization: $1000
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:55
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
FY17
359
CIP Project Fund
General Fund
PROJECT NUMBER
GF123
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER HEAT EXCHANGER
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
***$75,000 - Moved to fund in FY12, With a Budget Amendment *** This is a replacement project to replace the pool heaters
before they deteriorate to a non-repairable. The current heaters will be 9 years old for the scheduled fiscal year. Replacement of
two aging pool heaters two high efficiency heaters, bringing the efficiency rate from 80% to 97%.. Current heaters are averaging
$1000 a year on unforeseeable repair cost(computer control boards). In 2009, the heaters received their annual maintenance, at
that time the plumber recommended to start looking at replacing the units within the next couple of years. In, March 2011, the
heaters began to jump and pop. Three plumbing groups inspected and all agreed that the heaters have reached the end of their
life.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
This project will help the facility take advantages of greener heat exchangers. This will also allow for replacement of heat
exchangers before we have an un-repairable breakdown.
Reduce unforeseeable repair cost.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual service and cleaning: $500
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:46
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):6
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
360
CIP Project Fund
General Fund
PROJECT NUMBER
GF126
DEPARTMENT
RECREATION
PROJECT NAME
TRUCK WITH PLOW
FY13 FY14 FY15 FY16 Unscheduled
$23,000
DESCRIPTION OF PROJECT
New ¾ ton 4X4 gas or diesel double cab truck with a V-plow mounted on the front.
ALTERNATIVES CONSIDERED
Contract our plowing for the Swim Center: $1000/yr
ADVANTAGES OF APPROVAL
Be able to plow Swim Center lot, Asist in plowing of Story, Move 5 staff members at a time for Bogert start-up and shut-down,
Pull kayak trailer to classes at East Gallatin pond, Replace 2 wheel drive truck with 151,000 miles.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:36
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
361
CIP Project Fund
General Fund
PROJECT NUMBER
GF130
DEPARTMENT
FAC. MTC.
PROJECT NAME
CITY HALL SITE IMPROVEMENTS - PHASE 2
FY13 FY14 FY15 FY16 Unscheduled
$35,000
DESCRIPTION OF PROJECT
A general landscape plan was prepared for the building remodel. It included planting beds, irrigation upgrades for a dated system
and modifications to provide water coverage for the revised site and better use of treated city water.
Improvement items include: Irrigation upgrade and new irrigation lines to all parts of the site, Reclamation of the abandoned alley
to the south of the City Commission meeting room, Trees to provide screening and shading on the south facing elevation, A
storm water detention area on the north east end of the alley to protect the creek from site run-off and any added siltation,
Planting beds and screening from the parking lot to the south of City Hall, Benches and or picnic tables for staff and citizen use,
Better amenities for bike racks will also be included.
If approved the landscaping plan will be presented to the Commission for final review and approval.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
The site improvements will add to the overall character of the building as an important municipal facility. Commitments were
made in the LEED application for future site development that will address lower maintenance needs, less water use, and other
green practices.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The replacement of the irrigation system with a properly zoned system will make
better use of treated city water. The landscape plan that has been initially developed for the site includes both native plantings
and other vegetation requiring less water.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17
362
CIP Project Fund
General Fund
PROJECT NUMBER
GF133
DEPARTMENT
CEMETERY
PROJECT NAME
FOUR WHEELER WITH PLOW (4X4)
FY13
$11,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
ATV for plowing sidewalks, Spot spraying in cemetery, Transport Wacker within cemetery.
ALTERNATIVES CONSIDERED
Borrow from other divisions if available, Spot spraying in cemetery, Borrow from other divisions if available.
ADVANTAGES OF APPROVAL
Efficient and timely snow removal in and around the cemetery, Safety/eliminate possible back and leg injuries from lifting Wacker
into truck, More fuel efficient vehicle for use in cemetery.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduced maintenance and repair costs, Decreased fuel costs, Routine maintenance and
servicing.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:32
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
363
CIP Project Fund
General Fund
PROJECT NUMBER
GF135
DEPARTMENT
FAC. MTC.
PROJECT NAME
SHOPS COMPLEX SIDEWALKS
FY13
$32,720
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The Shop Complex at 814 North Bozeman only has a section of sidewalk along Tamarack Street. This project would install
sidewalk sections along North Bozeman Ave, and East Aspen Street. The section of walk along North Rouse Ave would be
addressed when the state completes improvements to Rouse
ALTERNATIVES CONSIDERED
Leave existing perimeter conditions as is.
ADVANTAGES OF APPROVAL
The city sidewalk program has been dormant for the last few years. There is more emphasis in the community now on walkable
communities. Installing sidewalks around a city owned facility will demonstrate that the city is taking an active role in encouraging
safe pedestrian travel throughout the community.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Addition staff time will be required to clear these sections of walk during the winter.
Close proximity to the shops will negate the need for travel costs, but equipment and hourly expenses will be incurred
FUNDING SOURCES
The bulk of the cost would be against the general fund with other departments with offices at the shops sharing in some of the
cost of installation.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:52
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
364
CIP Project Fund
General Fund
PROJECT NUMBER
GF137
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER POOL FILTRATION SYSTEM
FY13 FY14 FY15
$135,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The current filtration at the Swim Center is a hazard to work in. Staff must climb into the filtration pit onto slick wood rails to
scrub the filter grids on weekly bases. Once per month staff must climb to the bottom of the pit to clean out all old filter media,
there is not a ladder the bottom of the pit so staff must swing from pipes to get to the bottom. The filter pit holds approximately
60,000 gallons of water, which gets flushed down the drain. A regenerative media system is a new media system that uses the
same media that the Swim Center currently uses, which provides the cleanest water. The system is contained in a pressurized
tank that will hold 400 gallons of water. To clean the staff will only be required to press a button, reducing the potential hazard.
ALTERNATIVES CONSIDERED
Continue to use current system
ADVANTAGES OF APPROVAL
This project will decrease the work place hazards for staff, reduce staff time needed to clean filters, and replace media. The
regenerative media system will also save approximately 700,000 gallons of water per year in cleaning.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Maintenance and Operating cost will be equal or less then current system.
FUNDING SOURCES
100% General fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):7
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
365
CIP Project Fund
General Fund
PROJECT NUMBER
GF139
DEPARTMENT
FAC. MTC.
PROJECT NAME
CITY HALL PHASE 3 SITE IMPROVEMENTS
FY13 FY14
$45,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Phase III will address some of the longer term site needs.
Work proposed in this phase of improvements includes: an established path of travel through the parking lot from the parking
area along Rouse to the entry sidewalk, resurfacing the parking lot and restriping will reduce annual maintenance costs, sections
of sidewalk along Lamme are starting to deteriorate. Work on these sidewalk sections will be combined with the establishment
of tree pits and drip irrigation. Current code calls for street trees approximately every 50 feet. The curb area around the creek
crossing bridge on Lamme is an odd configuration that leads to water retention and freezing during the winter. Site security and
pedestrian lighting will also be evaluated once a site plan and project costs are further refined.
ALTERNATIVES CONSIDERED
Certain components of Phase III will require coordination so that improvements do not get damaged with future work on the site.
ADVANTAGES OF APPROVAL
The site improvements will add to the overall character of the building as an important municipal focal point. The work proposed
in Phase III will improve general pedestrian safety by getting people across the parking lot and address some of the deterioration
sidewalk on the East Lamme side of the building. This area gets a good deal of pedestrian traffic for both City Hall and Hawthorn
school.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Some additional costs will be incurred during the first few years as the plantings are
starting to establish themselves on-site. The upgraded sidewalk areas will still need to be maintained, but a new walk will require
less work to clear because the surface will be uniform and have the proper drainage slopes. Improvements to the parking lot will
also reduce some of the overall annual maintenance costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
366
CIP Project Fund
General Fund
PROJECT NUMBER
GF140
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER PARKING LOT RENOVATION
FY13 FY14 FY15 FY16 Unscheduled
$47,000
DESCRIPTION OF PROJECT
Seal and stripe the parking lot at the Lindley Center and include ADA parking stalls. Install parking lot lights and bases, a dumpster
pad and dumpster enclosure fence. This project aligns with section 10.10.1 of the PROST plan (adopted October 2007) that
recommends that City parks, recreation facilities and trails are accessible to the greatest extent possible. Includes permit fees
ALTERNATIVES CONSIDERED
Sealing and striping lot and not installing lights
ADVANTAGES OF APPROVAL
Comply with city codes, allow for more cars to be parked in the lot at a time, more organized parking which will make the lot
safer and reduced liability, lights will help with public safety and parking lot/facility security, ADA spots will be designated which
will make the lot accessible, the dumpster would be enclosed.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include stripping and periodic overlays.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):13
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):8
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
367
CIP Project Fund
General Fund
PROJECT NUMBER
GF142
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGH
FY13 FY14 FY15 FY16
$400,000
Unscheduled
DESCRIPTION OF PROJECT
The current Pool gutter tiles are from the original build in 1974. They are made of concrete and over the years have been eroded
away and are becoming dangerously thin. The tiles are no longer made; the gutter will be replaced with a high impact plastic
gutter system. The edge tiles around the pool will be damaged during the process, and they are also no longer available. A
modern tile that will fit into the color scheme of the pool will replace them. $210,000
The pools current shell surface will be 10 years old in 2017. The average life span of pool surfaces is 10 years. Resurfacing of the
pool is the best time to replace light fixtures. In the last resurfacing the crew was not monitored and the fixtures were installed
incorrectly, therefore we have disconnected the lights from the electricity source for safety. Resurfacing of the pool will be with
Diamond-brite, and the lights will be LED fixtures producing better light at higher efficiency then the 500W fixtures currently in
place. Light and shell resurfacing combined price: $190,000
ALTERNATIVES CONSIDERED
Replace with stainless steel gutters
ADVANTAGES OF APPROVAL
Replace with stainless steel gutters
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
368
CIP Project Fund
General Fund
PROJECT NUMBER
GF144
DEPARTMENT
PARKS
PROJECT NAME
STORY MANSION SIDEWALKS
FY13 FY14 FY15 FY16 Unscheduled
$69,200
DESCRIPTION OF PROJECT
Replace the damaged areas of sidewalk around the perimeter lot of the story Mansion.
ALTERNATIVES CONSIDERED
The current sidewalks are the standard 5 foot walkways. Areas of the sidewalk are showing signs of wear making it difficult to
maintain in the winter. The turf areas on either side of the sidewalk are higher that the sidewalk which leads to snow and snow
melt-off accumulation on the walk. The Parks Department has moved to 6 foot wide sidewalks so it can be cleared properly with
the equipment we currently use for winter snow removal.
ADVANTAGES OF APPROVAL
Annual Operating and Maintenance Costs: Replacement of the walks will facilitate more efficient snow removal on the block.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
369
CIP Project Fund
General Fund
PROJECT NUMBER
GF146
DEPARTMENT
PARKS
PROJECT NAME
LINDLEY PARK IRRIGATION SYSTEM
FY13 FY14 FY15 FY16 Unscheduled
$100,000
DESCRIPTION OF PROJECT
Completely replace the irrigation system at Lindley Park. The system is one of the oldest in the city. It is becoming common that
the pipe and electrical wire are starting to fail on a regular basis. It is important to keep this system working because Lindley is
one of our most used parks, keeping the grass green before and after the Sweet Pea Festival, and it also a part of the cemetery
irrigation system.
ALTERNATIVES CONSIDERED
Repair existing system as needed
ADVANTAGES OF APPROVAL
Healthier turf, grass will be green, not dormant in the summer
Efficient use of the water (water conservation)
Irrigate at night-minimize evaporation and transpiration
Public safety, un-irrigated ground is hard and attracts gophers.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the
ground.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17
370
CIP Project Fund
General Fund
PROJECT NUMBER
GF147
DEPARTMENT
PARKS
PROJECT NAME
SOFTBALL COMPLEX IRRIAGATION SYSTEM
FY13 FY14 FY15 FY16 Unscheduled
$110,000
DESCRIPTION OF PROJECT
Replace the existing irrigation system at the softball complex. The system is 35 years old and starting to fail regularly. This is not
only due to its age but because many of the lines were cut through and patched when the lighting system was installed. Work has
been done to fix the curb stops from leaking by.
ALTERNATIVES CONSIDERED
Continue to repair existing system
ADVANTAGES OF APPROVAL
Healthier turf, grass will be green, not dormant in the summer
Efficient use of the water (water conservation)
Irrigate at night-minimize evaporation and transpiration
Public safety, un-irrigated ground is hard.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the
ground.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17
371
CIP Project Fund
General Fund
PROJECT NUMBER
GF148
DEPARTMENT
PARKS
PROJECT NAME
BMX PARKING LOT
FY13 FY14 FY15 FY16 Unscheduled
$85,000
DESCRIPTION OF PROJECT
Installation of parking lot at Westlake BMX park.
ALTERNATIVES CONSIDERED
Do not install a parking lot
ADVANTAGES OF APPROVAL
Also access for Childrens Memorial Park
Accessible area to park
Christmas tree dumping
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Minimal. Clean-up, possible snow plowing, painting lines every few years
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
372
CIP Project Fund
General Fund
PROJECT NUMBER
GF149
DEPARTMENT
PARKS
PROJECT NAME
EAST GALLATIN REC AREA PARKING LOT
FY13 FY14 FY15 FY16 Unscheduled
$60,000
DESCRIPTION OF PROJECT
Paving parking lot at the East Gallatin Recreation Area.
ALTERNATIVES CONSIDERED
Keep the parking lot gravel
ADVANTAGES OF APPROVAL
Reduced maintenance on the road.
We would be able to plow the parking lot after all snow events. We now have to make sure the ground is frozen before we
plow so the parking lot does not come up with the snow.
No washboards and holes to trap water.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Minimal. Clean-up, possible snow plowing, painting lines every few years
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
373
CIP Project Fund
General Fund
PROJECT NUMBER
GF151
DEPARTMENT
PARKS
PROJECT NAME
BEALL PARK BASKETBALL COURTS
FY13 FY14 FY15 FY16 Unscheduled
$18,000
DESCRIPTION OF PROJECT
Resurface or tile the existing court.
ALTERNATIVES CONSIDERED
Leave it the way it is.
ADVANTAGES OF APPROVAL
Improved basketball courts that are level, safe and are an asset to the park.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:23
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
FY17
374
CIP Project Fund
General Fund
PROJECT NUMBER
GF157
DEPARTMENT
FAC. MTC.
PROJECT NAME
SENIOR CENTER ELEVATOR
FY13 FY14
$65,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The elevator at the Bozeman Senior Social Center is a three stop Otis elevator. The elevator was installed in early 1980. The
elevator is to the point where many technological improvements have been made in elevator technology and a change out would
yield both improved service and some reductions in energy savings.
While the elevator is still a safe system, the elevator is used often due to the special needs of the members of the Senior Center.
Planning ahead for the replacement of the elevator will be more cost effective and avoid unnecessary down time during the
replacement process.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year. Wait to replace the elevator until it
physically breaks down or continue to monitor the operation and hold off on the replacement until the routine repair and
maintenance costs exceed acceptable limits
ADVANTAGES OF APPROVAL
A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility
requirements for a municipal building.
Building energy demands would also benefit as the newer elevator systems have more energy saving features built into them.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
A new system would reduce some of the maintenance costs currently associated with this elevator. A new system would also
include a number of technological improvements.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
375
CIP Project Fund
General Fund
PROJECT NUMBER
GF158
DEPARTMENT
FAC. MTC.
PROJECT NAME
MECHANICAL CONTROL SYSTEM - PROF BUILDING
FY13
$30,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The current mechanical control system in the Professional Building is a York brand control system. Approximately 5 years ago
the York Company was bought out by Johnson Control Company. The York components are being phased out and replace with
Johnson Control Equipment.
Overall the building systems and building comfort levels in the building are fair at the present time. Staff is experiencing some
difficulties in monitoring the system and making adjustments. We have been monitoring gas and electric use in the building and a
newer computerized mechanical control system would provide tighter control of the building systems and also yield better
comfort levels in the building.
The first step is an analysis of the building systems and a review of the current mechanical controls to determine where the
deficiencies are in the building.
ALTERNATIVES CONSIDERED
An analysis of the building systems and a review of the current mechanical controls is needed to determine the options for better
control of the equipment .
ADVANTAGES OF APPROVAL
The current mechanical control system will soon be difficult to maintain as the York parts are phased out. A control package that
allows for better interface and control settings adds to both energy savings and overall building comfort levels.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: A new system will provide better control of the building temperatures and result in a
reduction of energy costs.
FUNDING SOURCES
General Fund and possibly Building Inspection Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
376
CIP Project Fund
General Fund
PROJECT NUMBER
GF159
DEPARTMENT
FAC. MTC.
PROJECT NAME
FIRE STATION #2 WINDOW AND DOOR REPLACEMENT
FY13
$20,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Windows would be the first phase of the long-term maintenance plan we have for the building. In order to do a much needed
siding replacement, windows should be addressed first. This project would replace the windows with aluminum clad frames and
double glazed windows. There are 11 exterior windows on the building. These windows are original (over 30 years old) and are
all single glazed units. The windows are all single pane units. Currently, 3 windows that are warped and do not close properly
and 3 windows with rotted sills. In winter, the windows fog over and you can feel the cold infiltration, so comfort is another
important component for this 24 hour a day building. There are exterior doors on the building that are not insulated. These
doors would be replaced with insulated units. Window and door replacement will help secure the exterior envelope of the
building.
ALTERNATIVES CONSIDERED
Replace the units individually as they fail. Leave the other units in place and continue to pay more for utility bills.
ADVANTAGES OF APPROVAL
Proper maintenance of this important public safety facility. Replacement of windows and doors that are at the end of their useful
life. Advantage of energy savings: Replacement windows have a longer term for payback than some other energy improvements
like lighting change outs and insulation. To get a verifiable payback calculation would require an analysis by an architect or
engineer. They would look at the building construction, insulation values, building square footages and uses, and the window and
door areas and their insulation values. A very simplified formula for payback estimates a 6% energy savings, with 2% energy price
inflation. Under this formula, the investment to replace the windows would be paid back in 30 years.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Double glazed window will reduce energy consumption and improve the overall
comfort level in the building.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:48
LEVEL OF SERVICE (Up to 20):17
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):4
DEPARTMENT PRIORITY (Up to 10):6
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
377
CIP Project Fund
General Fund
PROJECT NUMBER
GF162
DEPARTMENT
FIRE
PROJECT NAME
LIVE-FIRE TRAINING PROP
FY13
$15,000
FY14
$10,000
FY15
$10,000
FY16
$10,000
Unscheduled
DESCRIPTION OF PROJECT
This facility is the completion of the original project that was approved in FY10. In the FY11 budget $48,000 was delayed for the
burn portion of the prop. This will complete the Fire training facility at the lower yards. It would be constructed of modular
container units that will be configured and replaced when needed. This facility will be used year round. The following types of
training would occur: Live Fire, Flashover, Ventilation, Forcible Entry, Confined Space, Hazardous Materials Response, and Trench
Rescue. The facility would be available to the City Police Department for their training needs (Special Response Team, etc.) and
to the Water and Sewer Department for continued Trench Rescue training. In recent budgets we have purchased the containers
and have them stacked at the training site. The ongoing request is to begin and complete the passage doorways, roof props, burn
rooms and eventually a standalone flash over prop.
ALTERNATIVES CONSIDERED
Continue with utilizing the existing site and Central Valley Fire training center out of the city and limited trips to Missoula to use
their prop.
ADVANTAGES OF APPROVAL
Firefighters can train when on-duty, reducing overtime costs. Required for ISO compliance. This is one item that were recently
marked down on in our latest ISO review. Located within the City Limits, firefighters would be close for call-outs. Available when
needed (unlike Central Valley Fire site.) Shared facility with City Police and Water/Sewer Operations.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating costs are minimal and are within our existing operational budgets.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
378
CIP Project Fund
General Fund
PROJECT NUMBER
GF163
DEPARTMENT
FINANCE
PROJECT NAME
COPIER/PRINTER/SCANNER REPLACEMENT
FY13 FY14 FY15
$15,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Purchase of an ENERGY STAR rated Copier/Printer/Scanner to replace the current equipment, which is 6 years old.
At replacement time, this Konica Bizhub C350 machine will be 10 years old. The current machine is not Energy Star qualified.
ALTERNATIVES CONSIDERED
Utilize a number of small printers/scanners on desktops around the office.
Utilize other machines throughout City Hall.
ADVANTAGES OF APPROVAL
The Finance Department will have a critical piece of office equipment available in our office for customer service.
Energy star devices are more energy efficient than other non-rated machines
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The replacement will be more energy efficient than the existing machine.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:40
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
379
CIP Project Fund
General Fund
PROJECT NUMBER
GF164
DEPARTMENT
FAC. MTC.
PROJECT NAME
REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING
FY13
$22,500
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Upgrade the aging air conditioner in the professional building's server room. Due to the migration to virtual servers, this piece of
equipment is over-sized for today's uses. It is also out of warranty, so future repairs could be troublesome or difficult to
accomplish.
ALTERNATIVES CONSIDERED
Don't replace.
ADVANTAGES OF APPROVAL
The replacement will be significantly smaller and have reduced energy costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Assists in reducing the professional building's reoccurring energy costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:49
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):4
FREQUENCY OF USE (Up to 5):5
FY17
380
CIP Project Fund
General Fund
PROJECT NUMBER
GF165
DEPARTMENT
POLICE
PROJECT NAME
PATROL MOTORCYCLE REPLACEMENTS
FY13 FY14 FY15
$70,000
FY16
$70,000
Unscheduled
DESCRIPTION OF PROJECT
FY15 - $70,000 will replace asset # 3155, (2003, 37,973 miles*); asset # 3112, (2002, 21,950 miles*); * FY16 - $70,000 will
replace asset # 3111, (2002, 18,248 miles); asset # 3154, (2003, 29,595 miles). *Mileage as of 10/1/11. This plan allows for 2
patrol motorcycles to be replaced each year, including all of the necessary vehicle equipment (emergency lights, sirens, electronic
reporting / ticketing systems, etc.) This program would replace older, higher mileage patrol motorcycles that become less reliable
and more costly to repair. Equipment from the motorcycle can sometimes be transferred from the old motorcycle to the new
motorcycle depending on the equipment’s condition. Patrol motorcycles are an essential item in the traffic enforcement division
of the Bozeman Police Department. These vehicles are used to respond to both emergency and non-emergency calls for service,
investigate accidents, conduct traffic enforcement and for general patrol duties.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This ensures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs. For the
traffic division to be effective, this equipment must be kept in top operating condition. Police motorcycles must be available for
police patrol use during the day and when the city streets are clear enough to ride.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Maintenance costs are stable due to regularly scheduled service.Officers assigned to the motorcycle division are also assigned to
their own motorcycle. This seems to reduce the wear on this equipment.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:66
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
FY17
381
CIP Project Fund
General Fund
PROJECT NUMBER
GF166
DEPARTMENT
POLICE
PROJECT NAME
PORTABLE RADIO REPLACEMENTS
FY13 FY14 FY15
$48,000
FY16
$49,500
Unscheduled
DESCRIPTION OF PROJECT
This plan allows for 9 police portable radios to be replaced each year, including all of the software, programming and peripheral
accessories. This is planned replacement of radios at the end of their predicted usable life, estimated between six and ten years.
This will provide forseamless communication and response capabilities as the radios become less reliable and repair is no longer a
financially prudent option. Portable (or hand-held) radios are an essential item in the operation of the Bozeman Police
Department. Police radios must be available for police use 24 hours a day, 365 days a year. These radios are individually assigned,
allowing for greater longevity, and department-wide communication in the event of a need for major response.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable emergency communication and response. Program allows for a planned and predictable need for
equipment replacement. Clear and dependable communication allows for quick and efficient deployment and the required level of
officer safety.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:57
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
$51,000
382
CIP Project Fund
General Fund
PROJECT NUMBER
GF168
DEPARTMENT
FAC. MTC.
PROJECT NAME
New City Hall Brick Façade Repair
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
**At the time of CIP printing, we did not have a cost estimate for this item. We hope to incorporate this project into FY13
Budget Requests.** At least 6 areas of brick around windows at the new City Hall are showing signs of weather deterioration.
Water has become trapped behind areas of the brick causing the brick to crack. Most of the window areas are close to the
ground but on the west side of the building the windows are on the second floor and falling brick pieces have the potential to fall
on people or parked vehicles in the staff lot.
ALTERNATIVES CONSIDERED
The problem is caused by water getting behind the brick and during the freeze thaw cycle, the brick gets cracked which allows
even more water to penetrate. There is a spray on binder that will seal the brick and bind some of the cracks. It is a temporary
fix because of some of the deterioration that has already occurred. The repair options include cutting away the front surface of
the brick and binding a new brick face to the wall and re-grouting. The better solution is to remove the entire section of brick
and replace it with a brick of similar appearance and providing for weep holes behind the brick to allow the water to not
accumulate behind the brick.
ADVANTAGES OF APPROVAL
Securing the building envelope and preventing further deterioration of adjoining brick; preventing damage to vehicles or injuries to
people from falling pieces of brick; improving the exterior appearance of the building.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Address other areas of the building if other surfaces of the building start showing similar problems.
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:53
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):6
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
383
CIP Project Fund
General Fund
PROJECT NUMBER
GF169
DEPARTMENT
FAC. MTC.
PROJECT NAME
SENIOR CENTER HOT WATER HEATER REPLACEMENTS
FY13 FY14 FY15 FY16 Unscheduled
$16,000
DESCRIPTION OF PROJECT
The current configuration for the domestic hot water supply consists of an electric water heater that is not hooked up, but it is
used as a storage tank for hot water. The second tank is a heat exchanger tank that used a hot water loop that comes from the
boiler to heat the water for domestic use. This set up requires the boiler to be on all year and fires one of the two boilers to
provide heat to the loop to heat the water. This is an inexpensive system to install but not highly efficient from an energy
perspective because it requires firing the boiler year round. In most other buildings the boilers are shut off during the summer.
The proposed change-out would replace these two tanks with two 50 gallon natural gas fired high efficiency boilers.
ALTERNATIVES CONSIDERED
Maintain the existing system and add additional shut-offs on some of the hot water loops so that areas of the building are not
getting heat from the piping system over the summer.
ADVANTAGES OF APPROVAL
Replacing the current storage tanks with high efficiency fueled hot water heaters will result in energy savings and a more
consistent supply of hot water. This size of heaters should be sufficient because there is a supplemental hot water heater in the
kitchen for washing dishes and clean-up.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The new hot water heaters will provide cost savings over the summer because the boiler can be turned off.
FUNDING SOURCES
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):7
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):4
FY17
384
CIP Project Fund
General Fund
PROJECT NUMBER
GF170
DEPARTMENT
FAC. MTC.
PROJECT NAME
BOILER REPLACEMENT AT FIRE STATION #1
FY13 FY14
$255,665
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The old steam boiler at Fire Station #1 has reached the end of its useful cycle. The fact that the unit is no longer serving the old
City Hall means that is working even less efficient because it is now oversized. The current plan was to replace the existing
boiler with another steam boiler. When the steam lines were disconnected from old City Hall the condition of the pipes could
be assessed. The pipes were found to be severely corroded and in poor condition. An engineer was hired to size the boiler for
servicing only Fire Station #1 and to assess other features of the 1964 vintage system. Three options were proposed to upgrade
the system for both building comfort and energy efficiency. The third option proposed in the study is the most efficient and has
the best payback.
ALTERNATIVES CONSIDERED
Replacement of the current boiler with another steam boiler is no longer an option after assessing the condition of the steam
distribution lines and other components of the older system. Three options were reviewed and a summary report for each
option was included in the analysis done by the engineer. The least expensive solution is to stay with a stem system. The project
will now include boiler replacement, distribution line replacement, and changing out the old pneumatic controls with a digital
control system.
ADVANTAGES OF APPROVAL
The proposed option will better address the variable heating needs of the building – work areas, living areas, and fire bays. The
proposed system is designed for the current configuration of the building and could be supplemented to handle the additional
square footage proposed when the dorm area of the station is increased. The proposed system is in line with the Municipal
Climate Action Plan. Planning for the replacement of the current boiler prior to failure of the unit will be most cost effective.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
The recommended system would result in an approximate $9,000 per year in energy savings at current utility rates. The payback
would be about 28 years.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:62
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
385
CIP Project Fund
General Fund
PROJECT NUMBER
GF171
DEPARTMENT
FAC. MTC.
PROJECT NAME
CITY HALL SITE DRAINAGE ON WEST SIDE OF BUILDING
FY13 FY14 FY15 FY16 Unscheduled
$11,000
DESCRIPTION OF PROJECT
<div>The drainage on the west side of the building at City Hall needs some re-grading to properly drain the lot. The roof
drain and melting snow is ponding in the lot and accumulates in the ADA parking spot. Water needs to be diverted from
the area from the public building entrance to the south. The work will involve removal of pavement, regrading, and
repaving in order to drain properly. So concrete aprons may need to be added along the edge of the building to aid
drainage.</div>
ALTERNATIVES CONSIDERED
Phase II and Phase III improvements for City Hall are already listed in the Capital Improvements Budget. This work could be
added into one of those phases.
ADVANTAGES OF APPROVAL
Proper drainage of the lot will reduce water ponding and during the winter icing in the lot. It will make the building access safer
and improve the layout of the ADA parking space on the west side of the building.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Proper drainage will reduce the amount of time needed to make sure there is safe building access from the staff parking lot and
reduce the risk of slip and falls. Proper drainage will also mean less hand shoveling and less sand and salting of the lot.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):8
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
386
CIP Project Fund
General Fund
PROJECT NUMBER
GF176
DEPARTMENT
I.T.
PROJECT NAME
Electronic-Discovery PC Software
FY13
$64,500
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Currently we have software that enables electronic discovery of email communications. We are lacking the ability to enable
electronic discovery of other records. This item would buy the software to more efficiently respond to discovery requests. E-
DISCOVERY OF RECORDS ON NETWORK STORAGE DEVICES FOR LEGAL.
ALTERNATIVES CONSIDERED
CONTINUE TO MANUALLY DISCOVER RECORDS
ADVANTAGES OF APPROVAL
ENSURES CITY WILL DISCOVER ALL REQUESTED RECORDS
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
$3600/ANNUALY
FUNDING SOURCES
100 % General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:36
LEVEL OF SERVICE (Up to 20):8
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
387
CIP Project Fund
General Fund
PROJECT NUMBER
GF177
DEPARTMENT
PARKING
PROJECT NAME
Buildout of second floor office at parking garage
FY13
$50,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Complete the buildout of the second floor office at the parking garage, based on preliminary architectural drawings.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Upon completion, space will be eligible for occupancy and could be rented for a revenue stream to the parking enterprise fund
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
Loan from the General Fund to be repaid. Anticipated to be a 5 year loan.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:29
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):
FY17
388
CIP Project Fund
General Fund
PROJECT NUMBER
GF179
DEPARTMENT
POLICE
PROJECT NAME
Narrowband Radio Repeater Replacement
FY13
$18,500
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This narrowband repeater replacement allows our communication system to be narrowband compatible which will be the FCC
requirement for all public safety licensees beginning in January 2013. This repeater is city owned and services the Bozeman Police
tactical channel. Non0compliance is subject to enforcement action by the FCC.
ALTERNATIVES CONSIDERED
Alternative funding sources may exist through grants or partial leverage of Public Safety Mill Levy and State 911 funds.
ADVANTAGES OF APPROVAL
Continued operation of the police tactical channel as well as maintaining FCC compliance.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Continuing annual maintenance costs of approximately $200.
FUNDING SOURCES
100% General Fund. We will seek cost share from Gallatin County, as they benefit from the use of this repeater whenever the
Police Special Response Team is activated.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
389
CIP Project Fund
General Fund
PROJECT NUMBER
GF180
DEPARTMENT
RECREATION
PROJECT NAME
Lindley Center Restrooms ADA Upgrades
FY13 FY14
$40,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This project will upgrade existing restrooms in the Lindley Center to be compliant with federal ADA guidelines, and City of
Bozeman Building codes. The project will also replace materials, such as flooring and backsplashes, with products that are easily
cleaned and do not harbor pathogens. This estimate includes architectural fees, permitting, and construction.
ALTERNATIVES CONSIDERED
As suggested by the commission
ADVANTAGES OF APPROVAL
*Brings restrooms up to current ADA requirements * Brings restrooms up to current City of Bozeman codes *Improves
restrooms sanitary environment *Improves esthetics
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:52
LEVEL OF SERVICE (Up to 20):18
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):4
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):8
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
FY17
390
CIP Project Fund
General Fund
PROJECT NUMBER
GF181
DEPARTMENT
RECREATION
PROJECT NAME
Swim Center deck tile replacement
FY13 FY14 FY15 FY16 Unscheduled
$198,000
DESCRIPTION OF PROJECT
The tile on the Bozeman Swim Center’s deck is the original tile. The grout has worn away in many places and the tile is cracked
in many places. The tile pattern was a special order tile when the pool was constructed and we have none left. Replacement with
a current, non-skid tile will not only increase the visual appeal of the facility, but will help reduce the number of slips that occur at
the facility.
ALTERNATIVES CONSIDERED
Replace the deck in four sections, north($23,500), south($23,500), east($81,000) and west($70,000) deck. With the first deck
being the east deck.
ADVANTAGES OF APPROVAL
Increase safety by installing non-skid tile
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
FY17
391
CIP Project Fund
General Fund
PROJECT NUMBER
GF182
DEPARTMENT
RECREATION
PROJECT NAME
Swim Center Expansion for ADA Compliant Facility
FY13 FY14 FY15 FY16 Unscheduled
$1,200,000
DESCRIPTION OF PROJECT
The Swim Center expansion will increase the size of the lobby, create a secure front desk space, provide for private(Family) ADA
changing rooms, bring all entrances up to current federal ADA codes, add a teaching/birthday party room, and provide office
space for staff.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
This project will provide space to meet the current needs and use of the Swim Center
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:46
LEVEL OF SERVICE (Up to 20):13
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
FY17
392
CIP Project Fund
General Fund
PROJECT NUMBER
GF183
DEPARTMENT
RECREATION
PROJECT NAME
Bogert Pool Bath House Renovation/Reconstruction
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
**At the time of CIP printing, no price estimate was available for this project. As more information becomes available, we will
incorporate it into future CIP. ** This project will be for the renovation/reconstruciton of the bathhouse at Bogert Pool. The will
bring the bathhouse up to current codes for plumbing, electrical, and structural. This will also bring the bathhouse up to current
ADA standards.
ALTERNATIVES CONSIDERED
Full Remodel of Existing House
ADVANTAGES OF APPROVAL
Providing a safe, and up to code facility for the public
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
FY17
393
CIP Project Fund
General Fund
PROJECT NUMBER
GF184
DEPARTMENT
I.T.
PROJECT NAME
WEB MAPPING
FY13 FY14
$25,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Migrate existing web mapping applications to support future software releases. The City maintains several mapping sites, both
internal & public. We have provided access to valuable information since 2002, with increased demand in recent years as the
internet becomes more functional. The software program we use to create and manage these sites is being discontinued. An
opportunity also exists to provide additional functionality through easy-to-use tools (e.g., basic analysis, reporting, etc.).
ALTERNATIVES CONSIDERED
Contracted professional services for custom application development.
ADVANTAGES OF APPROVAL
The City will continue to provide vital information to its employees & citizens. We will maintain substantial investments that have
been made over many years. Additional functionality will be available to end-users, thus increasing the value of our information.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Maintenance (first year included) = $4,000.00
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:46
LEVEL OF SERVICE (Up to 20):17
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):7
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):2
FREQUENCY OF USE (Up to 5):5
FY17
394
CIP Project Fund
General Fund
PROJECT NUMBER
PW01
DEPARTMENT
PARKS/FAC. MTC.
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY13 FY14 FY15
$10,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
FY17
395