HomeMy WebLinkAbout09-26-11 Minutes, City Commission LINKED MINUTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONTANA
September 26, 2011
The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North
Rouse on Monday, September 26, 2011. Present were Mayor Jeff Krauss, Commissioner Cyndy
Andrus, Commission Sean Becker, Commissioner Chris Mehl and Commissioner Carson Taylor,
City Manager Chris Kukulski, Finance Director Anna Rosenberry, City Attorney Greg Sullivan
and City Clerk Stacy Ulmen.
**Please refer to the audio recording of this meeting for additional detail,
0.00:04 A. Call to Order—6 p.m.—Commission Room, City Hall, 121 North Rouse
Mayor Krauss called the meeting to order at 6:03 p.m.
0:00:05 B. Pledge of Allegiance and a Moment of Silence
0:00:49 Welcome
Mayor Krauss welcomed everyone to the meeting,
0.00:59 C. Changes to the Agenda
Mayor Krauss asked City Manager Chris Kukulski if there were any changes to the Agenda. Mr.
Kukulski stated no.
0:01:16 D. Minutes—August 1,2011
0:01:20 'Motion and Vote to approve the minutes from August I" as submitted.
It was moved,by Cr..Andrus, seconded by Cr. Becker to approve the minutes from Augus
1st as submitted.
Those voting Aye Mein g Crs. Andrus, Becker, Ta ylor,Mehl and Ma
or Krauss.
Those voting No being none.
The motion passed 5-0.
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Minutes of the Bozeman City Commission,September 26,2011
0:01:31 E. Consent
1, Authorize Payment of Accounts Payable Claims (LaMeres)
2. Approve Resolution No.4343,establishing the Commission's intent to consider an
Amendment to Figure 3-1 of the Bozeman Community Plan and further setting a public
hearing date of October 10, 2011 for possible approval of the amendment (Saunders)
0:01:42 Public Comment on Consent Items
Mayor Krauss opened public comment on the Consent Items.
No person commented.
Mayor Krauss closed public comment.
0:01:57 iMotion and Vote to approve the Consent agenda.
It was moved by Cr. Becker, seconded by Cr. Taylor to approve the Consent amenda.
Those voting Aye being Crs.Becker, Taylor, Mehl,Andrus and Ma or Krauss.
Those voting No being none
The motion passed 5-0.
0:02:07 F. Public Comment
Mayor Krauss opened general public comment.
0:02:37 Steve Roderick, Public Comment
Mr. Roderick of 151 McGee Drive stated that he is with the Ridge Athletic Club. He spoke
regarding the RFP for the Parking Lot (Action Item No. 7) and the consideration of re-
determination of use of the lot. lie spoke regarding the goals and objectives as listed in the RFP
and penalties for not performing.
0:06:44 David Graham,Public Comment
Mr. Graham of 257 Easy Street stated that as a builder, a contractor and as president of the South
West Montana Building Industry Association(SMBIA) he is speaking about Impact Fees, He
asked that the Commission revisit this issue. The building community would like this put on a
future Commission agenda and be brought to a vote. They are specifically interested in reducing
the road impact fee from 60%to 40%.
0:10:36 Public Comment closed
Mayor Krauss closed public comment.
0:10:49 G. Action Items
0:10:53 1. Christenot Annexation Application No. A-11001, requesting annexation of
6.663 acres located at 5200 Durston Road (continued from August 29th to open and
continue the public hearing to November 14th) (Riley)
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Minutes of the Bozeman City Commission,September 26,2011
0:11:24 Tim McHarg, Planning Director
Mr. McIlarg spoke regarding the Christenot Annexation Application No. A-11001, requesting
annexation of 6.663 acres located at 5200 Durston Road. Staff and the Applicant would like to
open and continue the public hearing to November 14th so that a policy discussion can take place
regarding Special Improvement Districts and Payback Districts.
0:12:12 Public Comment
Mayor Krauss opened public comment.
No person commented.
Mayor Krauss closed public comment.
0:12:31 Motion and Vote to continue the public hearing for Christenot Annexation
Application No. A-11001 to November 14th.
It was moved b3: Cr. Taylor, seconded by Cr. Mehl to continue the public hearin g_ for
Christenot Annexation Application No. A-11001 to November 14th.
Those voting Ave being Crs. Taylor, Mehl, Andrus, Becker and Mayor Krauss.
Those voting No being none.
The motion passed 5-0.
0:13:12 2. Christenot Zone Map Amendment Application No. Z-11170, requesting R-4
zoning in conjunction with Annexation (continued from August 29th to open and continue
the public hearing to November 14th) (Riley)
0:13:16 Public Comment
Mayor Krauss opened public comment.
No person commented.
Mayor Krauss closed public comment.
0:13:24 Motion and Vote'to continue the public hearing for Christenot Zone Map
Amendment Application no. Z-11170 to November 14th.
It was moved by Cr. Ta ylor, seconded by Cr. Mehl to continue the public hearing for
Christenot Zone Map Amendment Application no. Z-11170 to November 14th.
Those voting Aye being Crs. Tayl®r Mehl,Andrus,Becker and Ma or Krauss.
Those voting No being none.
The motion passed 5-0.
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Minutes of the Bozeman City Commission,September 26,2011
0:13:50 3. Public Hearing and Consideration of Resolution No. 4335, Setting Mill
Levies for Fiscal Year 2011-2012 (continued from September 12, 2011)
(Rosenberry/Kukulski)
0:14:07 Anna Rosenberry, Director of Finance
Ms. Rosenberry gave the staff presentation regarding Resolution No. 4335, Setting Mill Levies
for Fiscal Year 2011-2012 (continued from September 12, 2011). She spoke regarding the results
of the meetings with the Department of Revenue. She spoke regarding process changes next
year.
0:24:03 Questions for Staff
The Commission and Staff spoke regarding costs for the aerial survey, financial implications,
mill levies,tax revenue, and pre-certification.
0:34:49 Public Comment
Mayor Krauss opened public comment.
No person commented.
Mayor Krauss closed public comment.
0:35:13 'Motion and Vote,to approve Resolution No. 4335, Setting Mill Levies for Fiscal
Year 2011-2012.
It was moved by Cr. Mehl, seconded by Cr. Andrus to .approve Resolution No. 4335,
Setting Mill Levies for Fiscal Year 20112012.
Those votin2 Aye bein Crs. Mehl, Andrus, Becker, Taylor and Ma or Krauss.
Those votin2 No being none.
The motion passed 5-0.
0:35:36 4. Public Hearing and Possible Approval of Resolution No. 4340, Annual
Assessment for the Downtown Business Improvement District for Fiscal Year 2012
(Rosenberry)
0:35:48 Anna Rosenberry, Finance Director
Ms. Rosenberry gave the staff presentation regarding Resolution No. 4340, Annual Assessment
for the Downtown Business Improvement District for Fiscal Year 2012.
0:36:42 Public Comment
Mayor Krauss opened public comment.
No person commented.
Mayor Krauss closed public comment.
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Minutes of the Bozeman City Commission,September 26 2011
0:36:49 Motion and Vote to approve Resolution No. 4340,Annual Assessment for the
Downtown Business Improvement District for Fiscal Year 2012.
It was moved by Cr. Andrus, seconded by Cr. Becker to approve Resolution No. 4340,
Annual Assessment for the Downtown Business.Improvement District for Fiscal Year 2012.
Those voting Ave being Crs. Andrus, Becker, Taylor, Mehl and Ma or Krauss.
Those votine No being none.
The motion passed 5-0.
0:37:09 5. Public Hearing and Consideration of Resolution No. 4341, Annual
Assessment for the Bozeman Tourism Business Improvement District for Fiscal Year 2012
(Rosenberry)
0:37:15 Anna Rosenberry, Finance Director
Ms. Rosenberry gave the staff presentation regarding Resolution No. 4341,Annual Assessment
for the Bozeman Tourism Business Improvement District for Fiscal Year 2012,
0:37:58 Public Comment
Mayor Krauss opened public comment.
No person commented,
Mayor Krauss closed public comment.
0:38:03 'Motion and Vote to approve Resolution No. 4341,Annual Assessment for the
Bozeman Tourism Business Improvement District for Fiscal Year 2012.
It was moved by Cr. Becker , seconded by Cr. Taylor to approve Resolution No. 4341,
Annual Assessment for the Bozeman Tourism Business Improvement District for Fiscal
Year 2012.
Those voting Ave being Crs. Becker, Ta ylor, Mehl,Andrus and Mayor Krauss.
Those voting No being none.
The motion passed 5-0.
0:38.40 6. Annual Work Plan and Budget Amendment for the North Seventh Avenue
Urban Renewal Board (Thorpe)
0:39:19 Keri Thorpe, Assistant Planner
Ms. Thorpe began the staff presentation regarding the Annual Work Plan and Budget
Amendment for the North Seventh Avenue Urban Renewal Board. Staff is looking for
recommendations on implementation,
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Minutes of the Bozeman City Commission,September 26,2011
0:46:44 Commission Questions for Staff
The Commission and Staff spoke regarding the special circumstance related to the Uhaul project
on North 7th, sufficient protection to the City, the City purchasing policy, precedents and
guidelines.
0:59:56 Michelle Wolf, Chair of the North Seventh Urban Renewal Board
Ms. Wolf spoke regarding the proposed amendment to the budget so that a Grant can be awarded
to Uhaul. She spoke regarding where the funds would come from and why this particular project
is important.
1:04:09 Public Comment
Mayor Krauss opened public comment.
1:04.27 Bret Potter, Uhaul Representative
Mr. Potter stated that he is the architect for the project and stated that construction should begin
the second week of October,
1:05:54 Public Comment closed
Mayor Krauss closed public comment.
1.06:03 Public Hearing closed
Mayor Krauss closed the public hearing.
1:06:08 Motion that based upon the information provided, I move to approve the North
Seventh Avenue Urban Renewal Board's Amendments to their Annual Work Plan and
Budget for Fiscal Year 2012 as recommended by Staff.
It was moved by Cr. Taylor, seconded by Cr. Mehl that based upon the information
providedl I move to approve the North Seventh Avenue Urban Renewal Board's
Amendments to their Annual Work Plan and Budget for Fiscal Year 2012 as recommended
by Staff.
1:06:33 Commission discussion on the Motion
The Commission discovered that they needed to choose an option as well.
1:06:50 Friendly Amendment to the Main Motion to add Option 1.
Cr. Mehl posed a friendly amendment to the Main Motion to add Option 1. Cr. Taylor
agreed.
1:07:13 Commission Discussion
The Commission spoke regarding long standing priorities and the improvement on North 7th.
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Minutes of the Bozeman City Commission,September 26,2011
1:09:54 Vote on the Main Motion that based upon the information provided! I move to
approve the North Seventh Avenue Urban Renewal Board's Amendment for Option I to
their Annual Work Plan and Budget for Fiscal Year 2012 as recommended by Staff.
Those voting Ale being Crs. Talor, Mehl, Andrus, Becker and Ma_yor Krauss.
Those voting No being none.
The motion passed 5-0.
1:10:.32 Break
Mayor Krauss declared a break
1:10:38 Meeting called back to order
Mayor Krauss called the meeting back to order at 7:24 p.m.
1:10:43 7. Commission Review and Comment on the draft Request for Proposals for
the Construction of a Full Service Hotel with Meeting Facilities in Downtown Bozeman on
the Carnegie Parcel located at 106 East Mendenhall Street (Fontenot)
1:10:45 Brit Fontenot, Economic Development Director
Mr. Fontenot gave the staff presentation regarding the draft Request for Proposals for the
Construction of a Full Service Hotel with Meeting Facilities in Downtown Bozeman on the
Carnegie Parcel located at 106 East Mendenhall Street.
1:13:01 Commission and Staff discussion
The Commission spoke regarding the scope for a downtown hotel, the need to get rid of the word
"boutique", meeting facilities, independent properties, the status of the property appraisal, public
spaces, the need to ask direct questions, acknowledging the rights of the City, tourism network,
economic trends, submission, public comment received, providing flexibility, time frames,
bonds,reversion, transportation, scoring and the evaluating the RFP, timeframe and schedule and
using the web. Discussion took place in length regarding holding the release of the RFP.
2:15:35 Public Comment
Mayor Krauss opened public comment.
No person commented.
Mayor Krauss closed public comment,
2,18:04 Motion to finalize the RFP (except for the schedule) and prepare for the October
24th Commission Meeting.
It was moved by Cr. Mehl , seconded by Cr. Andrus to finalize the RFP (except for the
schedule) and prepare for the October 24th Commission Meeting.
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Minutes of the Bozeman City Commission,September 26,2011
2:18:24 Commission discussion on the Motion
2:18:40 Vote on the Motion to finalize the]REP (except for the schedule) and prepare for
the October 24th Commission Meeting.
Those voting Ave being Crs. Mehl, Andrus, Becker, Taylor and Mayor Krauss.
Those voting No being none.
The motion passed 5-0.
2:18:52 H. FYI/Discussion
2:18:58 1. Cr. Mehl will not be here the Monday before Thanksgiving
2:19:15 2. Procurement Policy for Staff and Boards.
Based on Cr. Mehl's suggestion the majority of the Commission agreed that staff should look at,
and bring back to the Commission an opinion on a procurement policy for Staff and Boards.
2:20:04 3. Mayor gone October 17th and possibly the 24th of October.
2:20:214. Federal Grant received for Violence against Women grant of 3 year$579k
2:21:58 5. Thank you to Senator Hawks for help on evaluation questions.
2:22:22 6. Dais microphones
2:25:18 7. Elections coming-up on November 8th
2:26:31 8. Quorum notices
2:26:519. Montana Association of Counties (MACO) Conference in Town this week.
2:27:28 10. Event at MSU Friday w/ Senator Tester
2:27:52 11. No meeting on October 31"
2:28:20 12. Montana Department of Revenue to discuss Rouse Avenue Meeting this
Wednesday
2:28:48 13. October 4th Press Conference Climate Action.
2:30:301. Adjournment
Mayor Krauss adjourned the meeting.
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Minutes of the,9azeman CftyCommission,September 25,2011
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