HomeMy WebLinkAbout11-15-2011 Galavan / Streamline Advisory Board Minutes Streamline Advisory Board Minutes
November 15th, 2011; HRDC Board Room
8:40-10:00 am
Board members present: Carol Shannon, Suzanne Winchester, Colleen Lindner, David
Dunbar, Carson Taylor, Patty Gunderson, Mike Waldron, Chris Budeski, David Kack,
Rosie Barndt, and Stephen Stephens (in for Kasey Welles).
Board members with Unexcused absents; Janet Kennedy.
Others present: Jeff Rupp, Sunshine Ross, Lee Hazelbaker, Dana Piper, Mark Hom
(Obvious AD.), Heidi Olson (Obvious AD.), and Dan Martin.
Public Comment:
Approval of Minutes: Stephen moved to approve, Carol S seconded. Motion passed
Presentation: Lee H. - Verizon download created issues with the GPS tracking
program. Justin has a tablet to trouble shoot and hope to hear back today or tomorrow.
Jeff suggested asking about the cost of GPS fixed units in the buses.
Galavan Budget: Lee H — Have sent out eligibility applications and have some appeals
back. Tom is leaving to go back to Maryland so that will decrease our driver salary part
of the budget. There will be a letter going out to riders to let them know they may have
to make some concessions. David K is working with the hospital to raise funding while
lowering the number of riders. We will try to emphasize the "shopping circle" after
January 1, 2012.
Director's Report: Adam Kraft from MDT had emailed me, and said that eh buses were
almost ready for delivery.
Treasurer's Report: With the Galavan subcommittee, we are still running a $30,000
deficit due to driver wages and benefits. In making HRDC meet its budgetary
restrictions they have made changes to how they bill contracted labor costs
(Administrative allocated service costs such as payroll, reception services, etc). This
change affects all aspects of HRDC. In the case of streamline, we will see the largest
increase to our fixed costs. This change took effect on October of this year and will cost
Streamline $21,000 this budgetary year. In our proposed budget for next year will see
that increase to $35,000. Repairs and maintenance remain fairly stable although we will
see a $6,000 bill for repairs next month. MDT is wanting us to wind down projects for
the bus barn, they are needing to reallocate what we have left over to other state
projects.
Coordinator's Report: Galavan Subcommittee is continuing to meet on the issue of
drivers hours. The question was raised as to the Boy Scout schedule holders, and why
some of them are no longer on the route and why they still have last year schedule in
them. Dana mentioned that she has moved and a few signs and holders. Only 3 signs
in Bozeman were old schedules, Green route has yet to be determined. The board
asked if the Boy Scouts were going to continue with helping place signs up and replace
old ones. Lee, The Boy Scout Leader, Jim needed only to be contacted to help place up
additional signs and replace old ones. These signage posters were done as an Eagle
Scout project and made with donated material. We are up over 3,000 rides over last
year's figures. Dana completed her travel training certification, and is continuing to work
with service providers to help with the costs to Galavan. We are missing a tally sheet
from October. In discussion, when there are major changes in our routes we need to
have documentation that includes details as to why it was changed. It would be
beneficial to board members to continue having the graphs to show us the statistical
information for the rides. Kiss FM radio also double the frequency of our adds by
matching the bid that we placed with them.
Secretary's Report: Minutes being distributed via email.
Subcommittee
Operations: Will be meeting Dec. 6t" at noon in the SUB room 236.
Marketing: Heidi reported that we are having an aggressive ad campaign, with adds in
the Bozeman Chronicle, KISS FM radio spots, coaster design to local bars and ads in
the Bozone newspaper.
Paratransit: Suzanne asked the board for help with the survey that the operation's
committee had worked on, a signup sheet will be sent around the table.
Budget: None at this time.
By-Laws: None at this time.
Nominations: None at this time.
Late Night: Stevens Stephens, veteran of late night is in for Kasey. He informed the
board of methods used for crowd control on buses, from sing alongs to playing DVDs.
The DUI local taskforce is interested in placing ads as well as sponsoring some type of
activity or rides. In conjunction with this board Stevens indicated that he was talking to
the city commission on how they handle parking downtown for those who take safer
routes home after a night out.
Action Items: Monday December 5th we will be presenting at the Bozeman City
Commission meeting.
For the Good of the Bus
Roberta Stevens is our 1 millionth rider!
tH
Next meeting will be on December 13