HomeMy WebLinkAbout10-06-11 North Seventh Urban Renewal Board Minutes APPROVED minutes from October 6, 2011 board meeting
I Voted on and approved during November 3, 2011 board meeting
URBAN RENEWAL BOARD held at the Stiff Building, upper conference room
TO DO List: Everyone attend November 3 board meeting
Kevin/Chad bring renderings of pedestrian lighting in both
black and MSU blue
Keri write UHaul participation agreement
Dustin get UHaul easement
Attendance: Dustin Johnson, Mike Hope, Andrew Cetraro, Taylor Lonsdale, Michelle
Wolfe, Susan Fraser, Scott Hedglin, Carl Solvie, Kevin Cook
Call to Order - Michelle called to order at 4:35pm.
Public Comment - none.
Meeting Minutes
Mike made the motion to approve all minutes and Andrew seconded. All in favor.
N7Rehab applications and presentations
Keri reported no new applications.
UHaul participation agreement
(Attachment B) Brett talked thru what is currently going on. Dustin and Brett opened
the project bids together last week. As of yesterday morning, Brett continued, project
was dead in the water as company president said they wouldn't do without a full 50K
from NSURB. Discussion. Keri spoke of commission's approval on September 26 with
the board having to do agreement similar to N7Rehab grants.
Discussion continued. Invoices will have to be provided showing cost-share. Michelle
said she sold to the commission with a 50K limit. Keri said the board can approve,
UHaul has to give easement and has to sign participation agreement before any dirt is
turned over. Keri went on to say as invoices come in they will be paid up to 65% or
50K total.
More discussion. Susan F made the motion to approve project costs presented to and
approved by the city commission September 26, 2011, i.e. up to $50,000. Andrew
seconded. All in favor.
Keri went on to tell Brett original ink will be needed on the easement. Brett is to get
draft to Dustin and Keri, meeting sometime later in the week. Keri noted she also
needed revised sketch plan.
Lighting project update & lightpole design selection
Kevin handed out their monthly report (Attachment A). Kevin also brought lightpole
family graphics for board's selecting. Discussion. Scott made the motion to select
model DBB for the luminaire and Carl seconded the motion. All in favor. Mike made
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the o to select model P46/47 for the poles and Kevin seconded the motion. All in
URBAN RENEWAL IBBABB
Color discussion began again. Morrison-Maierle to bring renderings of street section,
one with black fixtures and one with MSU blue fixtures, so the board can vote at
November meeting.
Kevin also asked about banner and basket hardware. Keri noted a Business
Improvement District needs to be in place before hanging flowers or anything.
Discussion included $60K/year for downtown's flower baskets. Kevin and Chad will
price costs of having one banner attachment, electrical plug, etc, as board agreed
wants to keep all options open.
Keri asked about illumination level and Chad responded that he had tweaked the plan
to increase pedestrian lighting. Kevin noted the poles will need to be 25'high in order
to reach lighting uniformity.
Michelle asked Kevin about the timeline to actual installation of fixtures. Kevin
responded that they plan on submitting to MDT this month and then MOUs between
city and state needed, etc. Dustin said they have already been talking about this
project with everyone involved and all signs of agreement are encouraging going on to
say MDT's goal is to install these lights on the overpass next summer.
Discussion. Kevin went on to say the board's help with getting easements will be
needed before installation can occur, easements at Gallatin Valley Furniture and
Confluence properties. Keri noted the lighting district will also need the board's help in
selling the idea in the district.
Keri also noted will do a memorandum with MDT for maintenance of the lights.
TAG language discussion
Keri said UHaul project pointed to some problems with the language in the technical
assistance grant application. Still no property boundary determinations done - does
the board want this added as a requirement of a TAG grant? She also asked if the
board wanted her to provide more administrative advice at the front end of the process
and to make certain the Winter Plan in considered, i.e. Griffin at N7 and the 6'
sidewalk questions. Uhaul is a 4'boulevard when district plan calls for a 7'boulevard.
Mike said he thinks the TAG is for conceptual work and not for documents to bring
forward for approval by planning office. Discussion.
Keri noted code violation at Quonset but site. Discussion. Scott said board shouldn't
police. Michelle said does look like a conflict of interest. More discussion. Board
directed Keri to add language to technical assistance grant strongly encouraging to get
property boundary on side along district/North 7 curb.
Keri also wanted board to know the final reports from the grant recipients have not
included detailed monies spent. Does the board want itemized report or leave as
simple hours spent, small paragraph summary? Board said hours spent, small
paragraph summary is OK as do get descriptions of tasks.
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m
URBAN RENEWAL IBBABB
Procedure change recommendations to Planning Board
(Attachment C) Keri reported meeting with Susan Riggs and preparing all of the
suggestions noted in attachment. She went on to say they are presenting this at the
October 18 planning board meeting with a PowerPoint show, bullets on improvements
to ease processes so work can get done in our district. She said she gave this same
listing to Tim McHarg today.
Discussion included a few edits. Michelle made the motion approving
recommendations as edited being presented to Planning Board. Andrew seconded the
motion. All in favor.
Bus shelter update
Scott reported glass to be installed this Friday. $3800 needed for addition of two sides
to put on front of shelter. Mike suggested waiting until after winter season to see if
these panels truly needed for weather protection. Taylor said he thinks the opposite -
install those Westside panels now. Michelle agreed with Taylor. Discussion is open and
continued.
FYI
none
Adjournment
Michelle adjourned the meeting at 6:20pm.
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Attachment A
I' Moug"
URBAN RENEWAL
�(„j ENGINEERS
I O�NN9,y /: SON SCIENTISTS
SURVEYORS
�'j R , PtAPLANNERS 1..::11.1 lte Y INC. 2880 IFCIINOtlOGY BLVD.4ff5f ^BOZfMAN,MI 5971.8 406•587,0721 FAX 406,587-1174
An f3mployee-Owned Company
PROGRESS REPORT#3
PERIOD FROM 9/1/2011 TO 9/30/2011
CITY OF BO EMAN Xf”LIGHTING DESIGN
AND CONSTRUCTION ADMINISTRATION
To: North 7"'.Urban Renewal Board
From: Kevin Jacobsen,RE—,Project Manager;Morrison-Maierle,Inc. i
MMI#: 0417,063
Date: October 6,2011
I. GENIAZAL PROJECT STATUS
Lighting design has been the primary focus over the past month.
Coordination With MDT,in regards to a review submittal,has been slower than anticipated. We had
hoped to submit the lighting calculations for review,but have not received confirmation from MDT on
required submittal materials.
Basement research was initiated for several locations along the Corridor and survey will Begin in October.
Numerous photos of the corridor were taken in order to prepare the architectural renderings;unfortunately
the renderings are not at a presentable stage at this point.
1I. ITEMS FOR UPCOMING PERIOD
Lighting design will Continue throughout the next,period. Light fixtures,poles,arms,'bases,and colors
will be selected daring the October meeting on October 6"'. The renderings will utilize these selected items
and will be presented to the board during the November board meeting.
The lighting calculations should be submitted to MDT for review.
Additional survey will'begin for required casements along the corridor. The casement exhibits created will
be used by the NSUIdB board to begin easement negotiations with the property owners,
Construction drawings should be near 5Ur'Ir:complete at the end of the month.
III. OTHER ITEMS
We will continue to keep you informed throughout this project on a monthly basis,or more frequently as
necessary. if you have any questions please don't hesitate to call the at 406.922.6823.
cc: Dustin Johnson,City of Bozeman Engineering
Keri Thorpe,City of Bozeman Planning
Design Team
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Attachment B
MIR
7720A Shedhorn Drive PMB 140
BOZEMAN,MT $9718 PHONE;
406.582.9841 FAX: 406.582.9843
project name: UHAUL STREETSCAPE ENHANCEMENT
bid date: 3-Oct-11
:kern# Idescription QUANTITY I UNIT UNIT PRICE TOTAL
PUBLIC IMPS
MOBILIZATION,INSURANCE,WINTER CONDITIONS,
100 TRAFFIC CONTROL 1.00 LS
101 SAWCUT EXT'G ASPHALT 492.00 LF
102 REMOVE EXCG ASPHALT 4,368.00 SF
EXC&REMOVE 7"THK SXN EARTH BENEATH
103 ASPHALT 94.00 CY
104 S'WIDE 4"THK CONIC SIDEWALK 2,503.00 SF
105 6'W IDE 6"THK APPR CONIC SIDEWALK 409.00 SF
106 INSTALL 10"TOPSOIL IN LANDSCAPE AREAS 45.00 CY
107 INSTALL 2"SCH 80 PVC CONDUIT,2'DEEP 462.00 LF
108 PATCH EXT'G ASPHALT(@ CONDUIT LOCATIONS) 231.00 SF
109 TREES,BARKCHIPS,ETC 1.00 LS
110 REMOVE OR RELOCATE SIGN 4.00 EA
111 ADA TACTILE RAMP,CAST IRON 1.00 EA
112 2"SCH 80 CONDUITS 148.00 LF
113 IRRIGATION IMPROVEMENTS 1.00 LS
PUBLIC TOTAL $45,734.94
PRIVATE IMPS
200 MOBILIZATION,INSURANCE,WINTER CONDITIONS 1 LS
201 SAWCUT EXT'G ASPHALT 204 LF
202 REMOVE EXT'G ASPHALT 5046 SF
EXC&REMOVE 7"THK SXN EARTH BENEATH
203 ASPHALT 109 CY
204 INSTALL 10"TOPSOIL IN LANDSCAPING AREAS 137 CY
206 TREES,SHRUBS,WEED BARRIER,MULCH,ETC 1 LS
206 IRRIGATION IMPROVEMENTS 1 LS
207 ELECTRICAL IMPROVEMENTS 1 LS
PRIVATE TOTAL $34,199.68
PROJECT TOTAL. $79,934.62
1013/201112:13 PM
UHAUL BID OCT 3 2011
Page 5 of 8
in
OF 0 C U S Memo
,iR
A H G H i T E C T S
date: October 5,2014 copy to: IAA
project no: sent by: Brett Potter,AIA,LEED AP
project: U-Haul Master Plan Project
regarding: Bid Set Documents,Permitting,Contractor Selection,Construction,Grant Funding
sentto: NSURB
NSURB, _........
FOCUS Architects&U-Haul would like to propose the following financial partnership agreement regarding the payment of
design professional services to complete the U'-Haul Master Flan Project,
BREAK DOWN OF FEES TO COMPLETE BIDDING&PERMITTING&CONSTRUCTION PHASE
1, PRELIMINARY PHASE FOCUS Architects($7,200,00)
Total Cost for U-Haul = $ 0.00
Total Cost for N'SU'RB = $ 7,200.00
2. BID SET PHASE FOCUS Architects($8,750,00)
Total Cost for U-Haul = $ 7,025,00
Total Cost for NSURB r $ 925.00
3, Project Sign Board Rendering{$350.00)
Total Cost for U-Haul = $ 350.00
Total Cost for NSURB = $ 0.00
4 Project Sign Board Fabrication& Installation($450.00)
Total Cost for U-Haul = $ 450.010
Total Cost for NSURB = $ 0,00
5, C&H Engineering Consultant($1,000.00)
Total Cost for U-Haul = $ 350,00
Total Cost for NSURB = $ 850,00
6� Public Right of Way Easement($300.010)
Total Cost for U-Haul = $ 0.00
Total Cost for NSURB = $ 300,030
7. Landscape Architect Consultant($800.00)
Total Cost for U-Haul = $ 400.00
Total Cost for NSURB = $ 400,00
TOTAL U-HAUL COST = t 9 475.58
TOTAL NSURB COST = ($9,475,003 7 200,00 paid _ 2,275.00
8. Permitting&Impact Fee's if applicable(TBD)
Total Cost for U-Haul = %35 Total Cost
Total Cost for NSURB = %65 Total Cost
End of Memo
Brett R. Potter,AIA,LEED AP
P irtcipal
The inlotmation in this Proposal is intender.{' only for the individual or entity to which it is FOCUSArchiiects
addressed and may contain Information that is proprietary, confidenlial or exempt from 312 Accola Drive
disclosure under applicable law. if the reader of this Proposal is not the intended Bozeman,Montana 59715 rel 4061579,84501
recipient, or the employee or agent responsible for delfvering this Proposal to the
intended recipient, you are hereby notified that any dissemination, distribution,
forwarding or copying of this Proposar is strictly prohibited, it you have receNwed this
Proposal in error, please notify late sender immediately by e-mail, telephone or FAX and 8
dolma than Prnnn,;Al immPrliAtPiy Thank voo
Keri Thorpe
From: Brett Potter[brett@focusarchitects,coml
Sent: Wednesday,October 05,2.(31'1 8:33 PM
To: Ken Thorpe
Cc: 'Phil Danley';'knox pilati'
Subject: U-Haul Enhancement Project
Attachments: Sirne Construction RECORD BID,pdf; NSURB Memo Matching Funding.pdf
Dear Kert Thorpe,
I have been in intensive negotiation with U-Haul today regarding the U-Haul Enhancement Project., it is 8 16p.m.on Wednesday October 5"'and I just
got off iconference call with Boise. U-Ha"l is back of)board and will proceed forward with the project as long as the Board approves a$50,000.00
grant tomorrow. Currently,our RECORD low bid for this project is from Sime Construction(who was awarded the contract on'ruesday October 4"',
2011)and the Public portion of this project as per their RECORD BID was 146_734,k4(see attached PDF). In addition,the NISURS approved J2,275,00
in ArchitecUEngineer Fees for this project on the previous board meeting(see attached PDF). The total of these two line items equals 148_009,84.
Because of the additional costs that will be incurred on this project as a result of"End of Season construction coordination and contingency
considerations,FOCUS Architects and U-Haul Corporate will be requesting a$50,000,00 grant to proceed forward with this project, The President of
Marketing for U-Haul just sent me a written email staling that if the NSURB approves a$50,000.00 grant for this project tomorrow at 4 30p,m-,U-Haul
will sign the contract with Sime Construction on Friday and begin work on this project effective immediately, If the board does not approve the
$50,000.00 giant then this project will not imve forward at this time. Once the grant is approved I will submit the$100.00 application fee and finalize the
public right-of-way easement documentation for signature and approval, If you have any questions please contact myself at(406)579-8450. Thank you
again for all of your hard work on this project.
Sincerely
Brett Potter,AA,LEED AP
F 0 C U S
A R C H I T E C T S
312 Accola Drive
BommAri,Montana 59715
(T)406/579-8450
www,focusa rcHiitects.cant
IMPORTANT:The informitiGn in this e-mail is confidential and may be legally privile,ged.
It is intended solely for the addressee.Access by any other person to this email is not authorized.
If you are not the intended recipient,please delete INs e-mail,Any disclosure of this e-mall or
of the parties to it,any copying,any distribution or any action taken or omitted to be taken in
reliance on it,is prohibited,and may be unlawful.
Page 7 of 8
Attachment C
URBAN RENEWAL—RI mull~ ummp=*nt to Planning Board October u8"'
A. Create new North,~zoning District
z. Flexible setbacks for proposals either(a»provable by Aoo/p|anoingo,ector)
• implementing elements(tied to construction eligible activities listed under N7Rehab)of
District Plan or
• addressing xoA compliance issues for existing buildings
z� Parking relaxations for areas ofthe District with Community Commercial Mixed Use designation
under the Community Plan.These reiaxnmons are established for those areas designated ws^m
Commercial Node"m Section 1&*o.040u3t.
3, Increased flexibility for changes inuse
4. Establish m.r storm water mitigation plan.Staff should look mn public system that can be
installed in the public right-of-way rather than on each individual site.Thls reduces
redevelopm,ent costs considerably ifthe site's storm water cat)be directed to a municipal
system.
s. Greater incentives for shared accesses and shared parking to the side w rear pfdevelopments,
s. Establish that setbacks shall be measured from property line and not from public access
oaemen,–pmnosa|smcnrporatinmnwbnc access easements will he coordinated with flexible
setback toavoid major encroachments/issues
.
r, Establish special designation for signs contributing to the District's Distinct Character
• The District historically catered to auto oemriubusinesses
• Rather than tie the signs mm historic designation which hinders changes or removal nf
meugns–choose/ouegmnate them,but put analternate set nf guidelines inplace
should the sign need to be altered or removed ll.e,similar,style and character,maintain
neon)The guidelines may uedifferent for each sign designated(Cats Paw,Royal 7'
Rainbow Motel,others?
n Greater incentives m build z'3stories.
• Eliminate CUP requirement for increased height i^ez
• Eliminate parkland requirement for residential units or)z=and subsequent floors,
s. Eliminate DRB review or remove COA requirement if proposal meets district requirements.
m. or require,CoA,but allow for larger deviations
B. Remedy discrepancies between District Plan and Transportation Plan
11. Sidewalk/shared use path
• Establish am foot wide asphalt shared use path for Area c from north end of District m
Griffin(on both mdesU.
• Establish ae foot wide concrete sidewalk for Area c and g from south side*fariffin
intemactlonu,peaoo/uunmn
• Establish ms foot wide concrete sidewalk for Areas e and x from south side pfovcston
intersection tn Main Street.Maybe only section x7
° Establish azn foot wide asphalt path wn the south side of Oak Street within the District,
° smauosx,a foot wide concrete sidewalk(or s foot wide asphalt pwn?>on the north
side mOak Street wxmn the District.
° s foot wide standard concrete sidewalk shall 6e installed vu all other streets within the
District outside ofm�7*Avenue.
° 4 foot wid bike lanes
° Boulevard width,aues
° Urban landscape uuu|c*amonme-nn(r)mmaw�e�(ur1m�^�aA?).
zz. g/m/^a�eRoundabouts in District Plan
xa. Preserve/allow on-street parking
/4. Street vision triangle exemptions m traffic signal-controlled intersections
15. Support narrowing oftraffic,lanes to allow for non-motorized transportation(bikes,mainly)
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