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HomeMy WebLinkAboutPresentation of parts of the Recommended Capital Improvement Plan Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Chris Kukulski, City Manager Anna Rosenberry, Finance Director SUBJECT: Presentation of parts of the Recommended Capital Improvements Plan (CIP) for FY2013-2017 AGENDA ITEM TYPE: Policy Discussion MEETING DATE: December 12, 2011 RECOMMENDATION: Listen to Presentation, ask questions and take public comment. Direct staff to bring back CIP for adoption, with or without changes, on a future Consent or Action Item agenda. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. The Commission usually then holds a public hearing and adopts the plan in parts, over the course of a number of meetings. Items for discussion at tonight’s meeting are: December 12: Library Depreciation Fund CIP General Fund CIP Library Depreciation Fund CIP: Attached to this memo is Resolution No. 4265, Creating the Bozeman Public Library Depreciation Reserve Fund. This is the first year that we have prepared 7 a Capital Improvement Plan for this funding source. The Library Board discussed this plan that their December board meeting. General Fund Rating Criteria: Below is a detailed description of the Criteria used for rating projects and equipment purchases in the General Fund. Criteria Rating Notes This Project’s Score 1. Level of Service Up to 20 pts 20 - Corrects a health or safety hazard or prevents a critical breakdown of an existing city facility or equipment. 15 - Repairs, rehabilitates, or replaces physically deteriorated or functionally obsolete existing city facility or equipment. 10 - Brings an area up to the basic level of service as identified in an adopted city wide plan. 5 – Expands an approved City service. 0 – Other. 2. Operating Budget Impact Up to 10 pts 10 - Provides a significant decrease in city operating and/or maintenance expenses. 5 – Has a neutral or small impact on operating and/or maintenance expenses. 0 – Provides a significant increase in city operating requirements. 3. Service Area Up to 10 pts 10 – Direct Benefit to entire city. 5 – Direct benefit to roughly half city or indirect benefit to entire city. 2 – Direct benefit to small area of the city or indirect benefit to several areas. 4. Departmental Priority Up to 10 pts 10 – Critical to Department’s Mission 7 – High 3 – Moderate 0 – Questionable/Very Difficult to Complete 5. Commission Work Plan Up to 10 pts 10 – Identified project in Adopted Commission Work Plan 5 – Contributes to an indentified project in the Adopted Commission Work Plan. 0 – Not identified in Adopted Commission Work Plan. 6. Municipal Climate Protection (Municipal Climate Action Plan – MCAP) Up to 5 pts 5 – Is recommended by MCAP and will accomplish a stated MCAP goal. 3 – Will assist in meeting MCAP goal. 0 – No relation to MCAP. 7. Seasonal Use Up to 5 pts 5 – Year Round. 3 – Six to Eleven months per year. 1 – Five or fewer months per year. TOTAL Up to 70 pts. 8 General Fund Project Lists: After the Financial Summary page, there are two different Project Lists. The first is the General Fund CIP Projects grouped/sorted by “Year and Rating.” The second is grouped/sorted by “Department and Rating.” Both lists contain the same information – just presented in two different formats. UNRESOLVED ISSUES: Two items in the General Fund CIP are listed without current price estimates. For GF168 – City Hall Brick Façade Repair we anticipate receiving a price estimate during the FY13 Budget development, and will try to incorporate those repairs into the City Manager’s Recommended Budget. For GF183 – Bogert Pool Bath House Renovation/Reconstruction, we anticipate working on an estimate of the project costs over the next year. ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY13. Report compiled on: December 2, 2011 9 COMMISSION RESOLUTION NO 4265 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN MONTANA CREATING THE BOZEMAN PUBLIC LIBRARY DEPRECIATION RESERVE FUND WHEREAS the Library Board has requested the establishment of a Library Depreciation Reserve Fund pursuant to MCA 221305 and WHEREAS the City finds benefit in the proper and coordinated maintenance of the Citys Library property buildings and equipment and WHEREAS the City wishes to create the Bozeman Public Library Depreciation Reserve Fund in accordance with MCA 221305 through 221307 NOW THEREFORE BE IT RESOLVED by the City Commission of the City of Bozeman Montana that Section 1 The Bozeman Public Library Depreciation Reserve Special Revenue Fund the Fund is hereby established The balance of the Fund will be invested as provided by law All interest earnings and interest charges will be paid or charged to the Fund Section 2 Beginning with Fiscal Year 2010 FY10 at the end of each fiscal year an amount equal to the unspent General Fund Library appropriations Account Divisions 78107850 will be transferred into the Fund out of the General Fund Section 3 The Fund will be used to pay for the replacement and acquisition of property capital improvements and equipment necessary to maintain and improve the Citys Library In order to best provide for the 110 coordinated maintenance of the Library building and equipment all expenditures or transfers from the fund will be budgeted for and authorized as part of the normal budgetary process by the Library Board and the Bozeman City Commission PASSED AND APPROVED by the City Commission of the City of Bozeman Montana at a regular session thereof held on the 2nd day of August 2010 130Z AT Stad nxI City cCT 41 Jef tSs Mayor APPROVED AS TO FORM G g Sullivan City Attorney 11 Library Depreciation Reserve FundCapital Improvement PlanFinancial Summary Current YearFY12 FY13 FY14 FY15 FY16 FY17UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 243,000$         243,000$            229,000$         246,170$       263,512$        246,027$            Plus:  Estimated Annual Unspent Appropriations‐$                 17,000$              17,170$           17,342$          17,515$           17,690$           ‐$                      Plus:  Hail Damage Insurance Proceeds 500,000$              Plus:  Contribution 500,000$             ‐$                   Less:  Scheduled CIP Project Costs‐$                 (1,031,000)$        ‐$                  ‐$                (35,000)$          ‐$                  (41,880)$            Projected Year‐End Cash Dedicated to CIP 243,000$         229,000$            246,170$         263,512$       246,027$        263,717$          Assumptions Made for Revenue Estimates:FY13 FY14 FY15 FY16 FY17Estimated Annual Library Budget 1,700,000$           1,717,000$       1,734,170$      1,751,512$       1,769,027$        Estimated Amount of Budget left Unused 1% 1% 1% 1% 1%Estimated Annual Unspent Appropriations 17,000$                 17,170$            17,342$            17,515$             17,690$              Current Budget Amount Dedicated to CIP % 100.0% 100.0% 100.0% 100.0% 100.0%  Plus:  Increase Dedicated to Capital Improvements % 0.0% 0.0% 0.0% 0.0% 0.0%  Total % Dedicated to CIP 100.0% 100.0% 100.0% 100.0% 100.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP 17,000$                 17,170$            17,342$            17,515$             17,690$              1,200,0001,000,000800,000600,000400,000200,0000FY13 FY14 FY15 FY16 FY17 UnscheduledLibrary Depreciation Fund Projects & Equipment12 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Library Depreciation ReserveLIB01LIBRARYPUBLIC ADDRESS SYSTEM$31,000LIB02LIBRARYFILM & FICHE SCANNER$15,500LIB03LIBRARYSELF CHECK STATION$14,000LIB04LIBRARYROOF REPAIRS$1,000,000LIB05FAC. MTC.LIBRARY ‐ ‐WIDEN SIDEWALK ADJOINING EAST SIDE PARKING LOT$12,380LIB06LIBRARYPUBLIC PC/LAPTOP REPLACEMENT$35,000Summary for  Library Depreciation Reserve (6 items)Totals by year:$1,031,000$41,880FY13FY14FY15FY16UnscheduledFY17$35,00013 CIP Project Fund Library Depreciation Reserve PROJECT NUMBER LIB01 DEPARTMENT LIBRARY PROJECT NAME PUBLIC ADDRESS SYSTEM FY13 $31,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT A public address system is needed for paging and general announcements in the event of a non-fire related emergency. ALTERNATIVES CONSIDERED Do nothing and continue to use the emergency fire system to make announcements. ADVANTAGES OF APPROVAL The emergency fire announcement system currently used to broadcast announcements was never designed to be used for any other purpose than a fire emergency and does not provide adequate control for zonal broadcasting. Events have occurred at the Library during the past year which required police intervention; having the capability to make emergency announcements to specific rooms would be an added benefit. A system designed specifically for the purpose of public address allowing general ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund. New Replacement Equipment Project FY17 14 CIP Project Fund Library Depreciation Reserve PROJECT NUMBER LIB02 DEPARTMENT LIBRARY PROJECT NAME FILM & FICHE SCANNER FY13 FY14 FY15 FY16 Unscheduled $15,500 DESCRIPTION OF PROJECT Purchase of a Digital Film and Fiche scanner, PC, and monitor to allow copying or scanning of microfilm or microfiche from the Library’s collection. ALTERNATIVES CONSIDERED Continue to use current machine which does not offer scanning and is 10 years old. The current maintenance contract is $1,999 per year. ADVANTAGES OF APPROVAL The machine would allow microfilm images and text to be scanned and sent electronically. It has the ability to improve images and text to be printed or scanned and make colored copies of images. The Flat Media Scanner could also be used with aperture cards, jumbo opaque microcards, or microfiche, film transparencies, glass or film negative, color slides, papers, books, and magazines. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $1,205 per year for service contract; would offset maintenance costs on older machine, saving approx $794/yr. FUNDING SOURCES General Fund New Replacement Equipment Project FY17 15 CIP Project Fund Library Depreciation Reserve PROJECT NUMBER LIB03 DEPARTMENT LIBRARY PROJECT NAME SELF CHECK STATION FY13 FY14 FY15 FY16 Unscheduled $14,000 DESCRIPTION OF PROJECT Purchase of a Self Check station to allow patrons self service in checking out and renewing items as well as paying for late fees. ALTERNATIVES CONSIDERED Continue to use staff to manually check materials in and out, renew items and collect fines, as well as use the three self checks which currently have patrons waiting in line to use. ADVANTAGES OF APPROVAL The self check machine assigns the tasks of checking out, renewing and paying fines to the patron which in turn allows the staff to be efficient by providing timely service to a culture that demands and expects quicker turnaround time. Paraprofessional staff will have more time to check materials in, shelve materials, inventory, maintain and care for the collection, and assist patrons in locating materials. Professional staff will be able to focus on assistance with technical and detailed information. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Estimated Maintenance Cost $2,200 FUNDING SOURCES General Fund New Replacement Equipment Project FY17 16 CIP Project Fund Library Depreciation Reserve PROJECT NUMBER LIB04 DEPARTMENT LIBRARY PROJECT NAME ROOF REPAIRS FY13 $1,000,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The Library Roof is in need of repairs for both hail damage and construction/design issues. The City's Insurer has provided details related to the roof repairs that are covered under our Property Insurance, for hail damage that occurred in 2010. Due to roof performance issues that have existed since the building's construction, the original building architect has put together revised roofing components in conjunction with the roofing contractor and the roofing suppliers and manufacturers. It is best to repair the hail damage and fix any construction/design issues at the same time. ALTERNATIVES CONSIDERED We have worked with the architect and construction manager on roof performance issues since the building opened. Some progress was made in aleviating condensation and leaking, but the problems have not been fixed entirely. With the hail damage of 2010, we could potentially try to repair the existing roof, without addressing the construction/design issues. However, we are very concerned about maintaining warranty provisions on both the original design and construction, and on the hail damage repairs. ADVANTAGES OF APPROVAL Approving this project will remedy both the hail damage, and the longer-standing design/construction issues associated with the roof. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES $500,000 Hail Damage Insurance Proceeds, $500,000 Contribution. New Replacement Equipment Project FY17 17 CIP Project Fund Library Depreciation Reserve PROJECT NUMBER LIB05 DEPARTMENT FAC. MTC. PROJECT NAME LIBRARY - -WIDEN SIDEWALK ADJOINING EAST SIDE PARKING LOT FY13 FY14 FY15 FY16 Unscheduled $12,380 DESCRIPTION OF PROJECT The parking lot access sidewalk along the east edge of the library parking lot is five feet wide. If someone backs into a parking space, or has a vehicle with a long overhang in the front, a good portion of the sidewalk is blocked. A new 5 foot section of sidewalk will be added to better accommodate pedestrian traffic. The price includes relocation of the irrigation system that runs along the edge of the sidewalk. There is a good deal of stroller traffic along this area of the sidewalk. The vehicles cut the width so that there is not enough room for people to safely pass each other on the sidewalk. ALTERNATIVES CONSIDERED If curb stops were placed in the lot to keep the cars back from the sidewalk it would interfere with vehicle traffic and make maintenance of the lot more difficult for sweeping or snow clearance. ADVANTAGES OF APPROVAL This section of sidewalk is a close connection to the library and the trail system. People with bicycles or people or people with stroller do not have enough width to move along the walk if a vehicle is hanging over the curb and onto the sidewalk. The walk is sometimes blocked so there is less than 3 feet of usable sidewalk. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED The wider sidewalk would mean that there would be additional area to plow. If the extra walk was added there would at least be enough room to plow the walk and provide a path of travel for library users. FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY17 18 CIP Project Fund Library Depreciation Reserve PROJECT NUMBER LIB06 DEPARTMENT LIBRARY PROJECT NAME Public PC/Laptop replacement FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The Library provides 28 public computers in a lab setting as well as 5 checkout laptops. These devices will have been in place with daily use for 5 years with multiple re-imaging and upgrades. ALTERNATIVES CONSIDERED Alternatively, the computers and laptops will be pushed for an additional year. ADVANTAGES OF APPROVAL Keeping a public service up to date with technology. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Library Depreciation Fund New Replacement Equipment Project FY17 $35,000 19 DRAFTGeneral Fund Capital Improvement PlanFinancial SummaryCurrent YearFY12FY13FY14FY15FY16FY17 UnscheduledProjected Beginning Balance Dedicated to CIP1,176,000$         219,000$                (77,720)$            76,615$              385,915$            689,576$               Plus:  General Fund Revenues Dedicated to CIP799,800$            1,380,000$            1,380,000$        1,393,800$         1,642,361$        1,658,785$         ‐$                 Plus:  Bond Issue:  Police & Municipal Court Facility Bond17,992,000$      Less:  Assigned to Bogert Pool Shell Project (GF055)(382,000)$          Less:  Assigned to Police & Municipal Court Facility (GF050)*(500,000)$          Less:  Assigned to Swim Center Heat Exchanger (GF117)*(75,000)$             Less:  Scheduled CIP Project Costs(799,800)$           (1,676,720)$           (1,225,665)$      (19,076,500)$     (1,338,700)$       (723,000)$           (23,497,800)$        Projected Year‐End Cash Dedicated to CIP219,000$            (77,720)$                 76,615$             385,915$            689,576$            1,625,361$           *  FY12 Budget Amendment AnticipatedAssumptions Made for Revenue Estimates:FY13FY14FY15FY16FY17Estimated Annual General Fund Revenues 23,000,000$         23,000,000$     23,000,000$      23,230,000$     23,462,300$        Estimated Growth in General Fund Revenues0%0%1%1%1%Total Estimated General Fund Revenues23,000,000$         23,000,000$     23,230,000$      23,462,300$     23,696,923$      Current Revenues Dedicated to CIP %5.0%6.0%6.0%6.0%7.0%  Plus:  Increase Dedicated to Capital Improvements %1.0%0.0%0.0%1.0%0.0%  Total % Dedicated to CIP6.0%6.0%6.0%7.0%7.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP1,380,000$            1,380,000$       1,393,800$        1,642,361$        1,658,785$        25,000,00020,000,00015,000,00010,000,0005,000,0000FY13 FY14 FY15 FY16 FY17 UnscheduledGeneral Fund  Projects & EquipmentPage 120 DRAFTPROJ.DEPARTMENTPROJECT NAMEFY13FY14FY16UnscheduledFY15RATINGFY17CIP PROJECT FUND:General FundSorted by Funding Year and RatingGF053POLICEPOLICE CARS & VEHICLE EQUIPMENT REPLACEMENT$156,000$208,000$156,000$208,00063$156,000GF080I.T.REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT$40,000$40,000$40,000$40,00050$40,000GF062I.T.SERVER & PERSONAL COMPUTER (PC) REPLACEMENT$100,000$100,000$100,000$100,00045$100,000GF103FAC. MTC.AMERICAN'S WITH DISABILTIES ACT (ADA) COMPLIANCE IMPROVEMENTS$15,000$15,000$15,000$15,00042$15,000GF031PARKSPARK IMPROVEMENT GRANTS$75,000$75,000$75,000$75,00037$75,000GF010CEMETERYCEMETERY MOWER REPLACEMENTS$13,000$14,000$14,000$16,00025$16,000GF162FIRELIVE‐FIRE TRAINING PROP$15,000$10,000$10,000$10,00045GF092PARKSPLAYGROUND EQUIPMENT$50,000$55,000$60,00037GF052POLICEUNMARKED VEHICLE REPLACEMENT PROGRAM$35,500$35,500$33,00063GF050POLICE/COURTSPOLICE & MUNICIPAL COURT FACILITY$500,000$17,992,00065GF084PARKSPARKS RESTROOM UPGRADES$175,000$175,000$40,00037$175,000GF034PARKSLARGE DECK MOWER$50,000$50,000$60,00043GF117RECREATIONBOGERT POOL HEATER$100,00055GF135FAC. MTC.SHOPS COMPLEX SIDEWALKS$32,72052GF179POLICENARROWBAND RADIO REPEATER REPLACEMENT$18,50050GF164FAC. MTC.REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING$22,50049GF159FAC. MTC.FIRE STATION #2 WINDOW AND DOOR REPLACEMENT$20,00048GF123RECREATIONSWIM CENTER HEAT EXCHANGER$75,00046GF158FAC. MTC.MECHANICAL CONTROL SYSTEM ‐ PROF BUILDING$30,00042GF176I.T.ELECTRONIC‐DISCOVERY PC SOFTWARE$64,50036GF133CEMETERYFOUR WHEELER WITH PLOW (4X4)$11,00032GF067FAC. MTC.PROFESSIONAL BUILDING PARKING LOT LIGHTS$28,00030GF177PARKINGBUILDOUT OF SECOND FLOOR OFFICE AT PARKING GARAGE$50,00029GF104FAC. MTC.ENERGY UPGRADES$30,000$30,000$30,00047$30,000GF115PARKSPARK VEHICLE REPLACEMENTS$28,000$30,000$120,00063Page 221 DRAFTPROJ.DEPARTMENTPROJECT NAMEFY13FY14FY16UnscheduledFY15RATINGFY17GF170FAC. MTC.BOILER REPLACEMENT AT FIRE STATION #1$255,66562GF180RECREATIONLINDLEY CENTER RESTROOMS ADA UPGRADES$40,00052GF079I.T.NETWORK CORE SWITCHES$150,00050GF184I.T.WEB MAPPING$25,00046GF139FAC. MTC.CITY HALL PHASE 3 SITE IMPROVEMENTS$45,00045GF157FAC. MTC.SENIOR CENTER ELEVATOR$65,00037GF100PARKSTRACTOR WITH BUCKET$45,00033GF048PLANNINGCOPY MACHINE REPLACEMENT$25,00023GF166POLICEPORTABLE RADIO REPLACEMENTS$48,000$49,50057$51,000GF165POLICEPATROL MOTORCYCLE REPLACEMENTS$70,000$70,00066GF116CEMETERYCEMETERY VEHICLE REPLACEMENTS$26,000$42,50034GF137RECREATIONSWIM CENTER POOL FILTRATION SYSTEM$135,00045GF083CEMETERYBACKHOE$110,00042GF163FINANCECOPIER/PRINTER/SCANNER REPLACEMENT$15,00040GF030PARKSARTICULATING TRACTOR$110,00035GF064PLANNINGVEHICLE REPLACEMENT$25,00035PW01PARKS/FAC. MTSHOPS FACILITY EXPANSION PLAN$10,000GF051POLICEANIMAL CONTROL VEHICLE$27,70060GF142RECREATIONSWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGHTING REPLACEMENT$400,00047GF065I.T.AERIAL PHOTOGRAPHY39$65,000GF140RECREATIONLINDLEY CENTER PARKING LOT RENOVATION$47,00050GF169FAC. MTC.SENIOR CENTER HOT WATER HEATER REPLACEMENTS$16,00047GF182RECREATIONSWIM CENTER EXPANSION FOR ADA COMPLIANT FACILITY$1,200,00046GF056RECREATIONDESIGN & CONSTRUCT COMMUNITY RECREATION/AQUATICS CENTER$21,000,00044GF171FAC. MTC.CITY HALL SITE DRAINAGE ON WEST SIDE OF BUILDING$11,00043GF181RECREATIONSWIM CENTER DECK TILE REPLACEMENT$198,00043GF130FAC. MTC.CITY HALL SITE IMPROVEMENTS ‐ PHASE 2$35,00038Page 322 DRAFTPROJ.DEPARTMENTPROJECT NAMEFY13FY14FY16UnscheduledFY15RATINGFY17GF144PARKSSTORY MANSION SIDEWALKS$69,20038GF126RECREATIONTRUCK WITH PLOW$23,00036GF001FAC. MTC.PROFESSIONAL BUILDING ELEVATOR REPLACEMENT$65,60033GF111PARKSEAST GALLATIN REC AREA IRRIGATION REPAIRS$25,00028GF146PARKSLINDLEY PARK IRRIGATION SYSTEM$100,00028GF147PARKSSOFTBALL COMPLEX IRRIAGATION SYSTEM$110,00028GF108PARKSPARK SIDEWALK REPLACEMENTS$182,00027GF148PARKSBMX PARKING LOT$85,00025GF149PARKSEAST GALLATIN REC AREA PARKING LOT$60,00025GF151PARKSBEALL PARK BASKETBALL COURTS$18,00023GF055RECREATIONBOGERT POOL GUTTER AND POOL SHELL REPAIRS57GF168FAC. MTC.NEW CITY HALL BRICK FAÇADE REPAIR53GF183RECREATIONBOGERT POOL BATH HOUSE RENOVATION/RECONSTRUCTION37Summary for  General Fund (65 items)Totals by year:$1,676,720 $1,225,665 $19,076,500$1,338,700$23,497,800FY13FY14FY15FY16UnscheduledFY17$723,000Page 423 DRAFTPROJ.DEPARTMENTPROJECT NAMEFY13FY14FY16UnscheduledFY15RATINGFY17CIP PROJECT FUND:General FundSorted by Department and RatingGF083CEMETERYBACKHOE$110,00042GF116CEMETERYCEMETERY VEHICLE REPLACEMENTS$26,000$42,50034GF133CEMETERYFOUR WHEELER WITH PLOW (4X4)$11,00032GF010CEMETERYCEMETERY MOWER REPLACEMENTS$13,000$14,000$14,000$16,00025$16,000GF170FAC. MTC.BOILER REPLACEMENT AT FIRE STATION #1$255,66562GF168FAC. MTC.NEW CITY HALL BRICK FAÇADE REPAIR53GF135FAC. MTC.SHOPS COMPLEX SIDEWALKS$32,72052GF164FAC. MTC.REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING$22,50049GF159FAC. MTC.FIRE STATION #2 WINDOW AND DOOR REPLACEMENT$20,00048GF104FAC. MTC.ENERGY UPGRADES$30,000$30,000$30,00047$30,000GF169FAC. MTC.SENIOR CENTER HOT WATER HEATER REPLACEMENTS$16,00047GF139FAC. MTC.CITY HALL PHASE 3 SITE IMPROVEMENTS$45,00045GF171FAC. MTC.CITY HALL SITE DRAINAGE ON WEST SIDE OF BUILDING$11,00043GF103FAC. MTC.AMERICAN'S WITH DISABILTIES ACT (ADA) COMPLIANCE IMPROVEMENTS$15,000$15,000$15,000$15,00042$15,000GF158FAC. MTC.MECHANICAL CONTROL SYSTEM ‐ PROF BUILDING$30,00042GF130FAC. MTC.CITY HALL SITE IMPROVEMENTS ‐ PHASE 2$35,00038GF157FAC. MTC.SENIOR CENTER ELEVATOR$65,00037GF001FAC. MTC.PROFESSIONAL BUILDING ELEVATOR REPLACEMENT$65,60033GF067FAC. MTC.PROFESSIONAL BUILDING PARKING LOT LIGHTS$28,00030GF163FINANCECOPIER/PRINTER/SCANNER REPLACEMENT$15,00040GF162FIRELIVE‐FIRE TRAINING PROP$15,000$10,000$10,000$10,00045GF079I.T.NETWORK CORE SWITCHES$150,00050Page 524 DRAFTPROJ.DEPARTMENTPROJECT NAMEFY13FY14FY16UnscheduledFY15RATINGFY17GF080I.T.REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT$40,000$40,000$40,000$40,00050$40,000GF184I.T.WEB MAPPING$25,00046GF062I.T.SERVER & PERSONAL COMPUTER (PC) REPLACEMENT$100,000$100,000$100,000$100,00045$100,000GF065I.T.AERIAL PHOTOGRAPHY39$65,000GF176I.T.ELECTRONIC‐DISCOVERY PC SOFTWARE$64,50036GF177PARKINGBUILDOUT OF SECOND FLOOR OFFICE AT PARKING GARAGE$50,00029GF115PARKSPARK VEHICLE REPLACEMENTS$28,000$30,000$120,00063GF034PARKSLARGE DECK MOWER$50,000$50,000$60,00043GF144PARKSSTORY MANSION SIDEWALKS$69,20038GF031PARKSPARK IMPROVEMENT GRANTS$75,000$75,000$75,000$75,00037$75,000GF084PARKSPARKS RESTROOM UPGRADES$175,000$175,000$40,00037$175,000GF092PARKSPLAYGROUND EQUIPMENT$50,000$55,000$60,00037GF030PARKSARTICULATING TRACTOR$110,00035GF100PARKSTRACTOR WITH BUCKET$45,00033GF111PARKSEAST GALLATIN REC AREA IRRIGATION REPAIRS$25,00028GF146PARKSLINDLEY PARK IRRIGATION SYSTEM$100,00028GF147PARKSSOFTBALL COMPLEX IRRIAGATION SYSTEM$110,00028GF108PARKSPARK SIDEWALK REPLACEMENTS$182,00027GF148PARKSBMX PARKING LOT$85,00025GF149PARKSEAST GALLATIN REC AREA PARKING LOT$60,00025GF151PARKSBEALL PARK BASKETBALL COURTS$18,00023PW01PARKS/FAC. MTSHOPS FACILITY EXPANSION PLAN$10,000GF064PLANNINGVEHICLE REPLACEMENT$25,00035GF048PLANNINGCOPY MACHINE REPLACEMENT$25,00023Page 625 DRAFTPROJ.DEPARTMENTPROJECT NAMEFY13FY14FY16UnscheduledFY15RATINGFY17GF165POLICEPATROL MOTORCYCLE REPLACEMENTS$70,000$70,00066GF052POLICEUNMARKED VEHICLE REPLACEMENT PROGRAM$35,500$35,500$33,00063GF053POLICEPOLICE CARS & VEHICLE EQUIPMENT REPLACEMENT$156,000$208,000$156,000$208,00063$156,000GF051POLICEANIMAL CONTROL VEHICLE$27,70060GF166POLICEPORTABLE RADIO REPLACEMENTS$48,000$49,50057$51,000GF179POLICENARROWBAND RADIO REPEATER REPLACEMENT$18,50050GF050POLICE/COURTSPOLICE & MUNICIPAL COURT FACILITY$500,000$17,992,00065GF055RECREATIONBOGERT POOL GUTTER AND POOL SHELL REPAIRS57GF117RECREATIONBOGERT POOL HEATER$100,00055GF180RECREATIONLINDLEY CENTER RESTROOMS ADA UPGRADES$40,00052GF140RECREATIONLINDLEY CENTER PARKING LOT RENOVATION$47,00050GF142RECREATIONSWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGHTING REPLACEMENT$400,00047GF123RECREATIONSWIM CENTER HEAT EXCHANGER$75,00046GF182RECREATIONSWIM CENTER EXPANSION FOR ADA COMPLIANT FACILITY$1,200,00046GF137RECREATIONSWIM CENTER POOL FILTRATION SYSTEM$135,00045GF056RECREATIONDESIGN & CONSTRUCT COMMUNITY RECREATION/AQUATICS CENTER$21,000,00044GF181RECREATIONSWIM CENTER DECK TILE REPLACEMENT$198,00043GF183RECREATIONBOGERT POOL BATH HOUSE RENOVATION/RECONSTRUCTION37GF126RECREATIONTRUCK WITH PLOW$23,00036Summary for  General Fund (65 items)Totals by year:$1,676,720 $1,225,665 $19,076,500$1,338,700$23,497,800FY13FY14FY15FY16UnscheduledFY17$723,000Page 726 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF001 DEPARTMENT FAC. MTC. PROJECT NAME PROFESSIONAL BUILDING ELEVATOR REPLACEMENT FY13 FY14 FY15 FY16 Unscheduled $65,600 DESCRIPTION OF PROJECT The elevator in the Professional Building is a three stop Otis elevator. The elevator was installed when the second floor was added in 1972. Since the City purchased the building re-modeling has occurred on both the main floor and second floor. The elevator is to the point where many technological improvements have been made in elevator technology and a change out would yield both improved service and some reductions in energy savings. While the elevator is still a safe system, there are some inherent problems with the operation of the elevator. Of the four elevators owned by the City, this system experiences the most downtime. One big problem is the leveling systems and the way the rails and tracks are mounted in the building. If someone loads the elevator heavy to one side or another the balance alarm will engage and the elevator has to be reset. A new car and track system would solve the nuisance trips associated with this elevator. ALTERNATIVES CONSIDERED Continue to maintain and adjust the elevator operating systems throughout the year. The current electronics for the building are also a source of increased vigilance on the system and the electrical components on the system had to be traced back this year on two occasions to determine the problems of uneven voltages associated with the system. ADVANTAGES OF APPROVAL A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility requirements for a municipal building. Building energy demands would also benefit as the newer elevator systems have more energy saving features built into them. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: A new system would reduce some of the maintenance costs currently associated with this elevator. A new system would also include a number of technological improvements such as a solid state slow start motor yielding reduced energy costs associated with the high demand motors used in elevator systems. FUNDING SOURCES General Fund and Building Inspection Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:33 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 8 27 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF010 DEPARTMENT CEMETERY PROJECT NAME CEMETERY MOWER REPLACEMENTS FY13 $13,000 FY14 $14,000 FY15 $14,000 FY16 $16,000 Unscheduled DESCRIPTION OF PROJECT Ongoing mower replacement program developed to keep the cemetery mowers operating as needed. ALTERNATIVES CONSIDERED Keep older mowers for extended periods of time. ADVANTAGES OF APPROVAL Less down time, Decreased repair /maintenance costs, High trade –in value, Increased productivity, Less emissions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Routine maintenance, oil changes, fuel. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:25 LEVEL OF SERVICE (Up to 20):5 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):3 FY17 $16,000 Page 9 28 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF030 DEPARTMENT PARKS PROJECT NAME ARTICULATING TRACTOR FY13 FY14 FY15 $110,000 FY16 Unscheduled DESCRIPTION OF PROJECT The replacement of the 1992 MT articulating tractor, which does the bulk of the sidewalk snow removal for the Parks Division. ALTERNATIVES CONSIDERED Repair and maintain the 1992 MT as needed or explore the potential of sharing the costs of new Wacker/Neuson wheel loader machines with the Street Division. The Wacker/Neuson machines are a fairly new development in regards to sidewalk snow removal and can handle numerous implements as well. Waiting on costs from the Street Division. Rough estimate is around $52,000.00 ADVANTAGES OF APPROVAL Less down time and maintenance/repair costs, A new MT tractor will be able to support more implements, Less emissions and better fuel economy, Faster more efficient use of time. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:35 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):3 FY17 Page 10 29 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF031 DEPARTMENT PARKS PROJECT NAME PARK IMPROVEMENT GRANTS FY13 $75,000 FY14 $75,000 FY15 $75,000 FY16 $75,000 Unscheduled DESCRIPTION OF PROJECT Contribute each year from the General Fund towards improving park infrastructure through implementation of park master plans. This grant program is a matching funds program in which the City receives a 1 to 1 match from the recipient. The Commission has established a formal grant policy by resolution. ALTERNATIVES CONSIDERED Handle park equipment and improvement requests on an adhoc basis, as various donors or service groups bring them forward. Allocate more or fewer dollars to the program. ADVANTAGES OF APPROVAL This matching funds program provides critical infrastructure to the park system by utilizing the talents of our community members through matching funds, donations, labor in lieu of and numerous specialized services. All of the above can be used as a match in this program ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: New infrastructure and facilities bring on increased maintenance and labor costs. The nature of each project funded will determine the continued costs. Some projects have very low ongoing costs, others have relatively higer costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:37 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):7 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 FY17 $75,000 Page 11 30 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF034 DEPARTMENT PARKS PROJECT NAME LARGE DECK MOWER FY13 $50,000 FY14 FY15 FY16 $50,000 Unscheduled $60,000 DESCRIPTION OF PROJECT Replacement of the 1998 (in FY13) and 1999 (in FY16) Toro 455 series mowers, which are difficult to repair due to lack of parts (these mowers are not manufactured anymore). Mower that is Unscheduled would be the addition of a large-deck sports turf mower. ALTERNATIVES CONSIDERED Continue to repair as break downs occur, Replace mowers as they breakdown, Lease mowers on a 3 - year program. ADVANTAGES OF APPROVAL Proper mowing of sports fields is imperative to safety. Regular replacement will reduce maintenance costs and decrease the number of breakdowns we have been experiencing. Well mowed parks are an important reflection on our City and how it is perceived by visitors and citizens. Having the right mower to do the job will ensure well mowed parks. New mowers will be more reliable, safer, productive, and will reduce the workload on the vehicle maintenance shop personnel. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Improve scheduling of mowing and increase crew efficiency because of reliable equipment. FUNDING SOURCES 100% General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:43 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):3 FY17 Page 12 31 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF048 DEPARTMENT PLANNING PROJECT NAME COPY MACHINE REPLACEMENT FY13 FY14 $25,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The existing copy machine is expected to have a life of less than 5 years given its intensive use. The machine produces in excess of 250,000 copies per year. Repair and maintenance costs show a steady increase as wear continues. This request is for a replacement copier to meet the ongoing operational needs of the department. Incorporation of advanced scanning capability facilitates records management and customer service. ALTERNATIVES CONSIDERED Continue using current copier with an increasing frequency of down time and cost of repairs. ADVANTAGES OF APPROVAL The new copier will help contain operational costs due to maintenance. The copier is also utilized as a high capacity network printer and scanner for the department which brings some additional efficiencies in utilization of staff time in the preparation of reports, commission packets, and other materials. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: None, operating costs are already incurred with the current copier. Anticipated costs are expected to remain in line with current charges. Maintenance costs will increase annually without replacement. FUNDING SOURCES General Fund and/or Planning Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:23 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 13 32 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF050 DEPARTMENT POLICE/COURTS PROJECT NAME POLICE & MUNICIPAL COURT FACILITY FY13 $500,000 FY14 FY15 $17,992,000 FY16 Unscheduled DESCRIPTION OF PROJECT The City recently participated in the 2011 Campus Master Plan for the Gallatin County Law and Justice Center site. This study reviewed and validated the prior estimated space needs for the City and County’s criminal justice functions and specifically the facility needs of the Bozeman Police Department and Municipal Courts to 2020 and 2025. The master plan determined that there is adequate space for the City and County’s law enforcement and courts functions on the site and recommends the construction of two new buildings; a combined courts building housing the District, Justice and Municipal Courts and a separate combined law enforcement building for the Sheriff and Bozeman Police. The plan did not address sequencing or recommend timing of the construction, but did determine that the law enforcement building could be built in phases (police or sheriff) as the needs of the City and County dictated. Presently we are negotiating a memorandum of understanding with the County that would identify a construction site, agree to a mutually beneficial ownership model, and allow us to proceed with the design of a municipal courts and police facility, either with or without the county. ALTERNATIVES CONSIDERED The existing building does not meet current building and life-safety codes for critical public safety facilities and is not adequate for remodel or additions. Previous studies discuss the operational needs of the departments and the lack of the existing space. They analyzed alternative site locations for this facility including 5 dedicated acres at the current L&J site and approximately 6 acres at the current BMX Park located at 5th and Tamarack. These other sites would provide for projected expansion capabilities, adequate parking and public space needs but would separate the City’s criminal justice functions from the County and would eliminate any efficiencies we would gain by co-location on the L&J site. ADVANTAGES OF APPROVAL The Police Department would have adequate room for existing staff – and projected staff for 15-20 years. Sufficient Municipal Court space would also be available. This facility would be programmed and built with the PD, Court, and Prosecution needs in mind from the beginning. The new site and building would provide secure parking for the City’s police vehicle inventory. Public areas, secured areas, office locations, and space adjacencies could be maximized for the best and safest utilization (as opposed to a retro-fit of an existing building). ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Not estimated at this time. Currently, the City pays facility costs to the County for our square footage at the L& J. We anticipate asking voters to approve an operating levy, if necessary, when approving the construction levy. FUNDING SOURCES General Fund: Land and Construction would be funded by a voter-approved levy. 20 year General Obligation Bonds would be issued. FY12 & 13: $500,000 each year for Design. FY15: $17,992,000 Land Purchase and Construction. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:65 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):5 FREQUENCY OF USE (Up to 5):5 FY17 Page 14 33 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF051 DEPARTMENT POLICE PROJECT NAME ANIMAL CONTROL VEHICLE FY13 FY14 FY15 FY16 $27,700 Unscheduled DESCRIPTION OF PROJECT FY16 - $27,700 to replace vehicle Asset 3230, 2004 Dodge 4-wheel drive with an expected mileage of 109,000. This vehicle will be replaced with a new extended cab, 4wd truck. During the winter months, it is very difficult to navigate the city streets and transport animals to the Heart of the Valley Animal Shelter with a 2 wheel drive pickup and need to continue use of a 4wd vehicle. It is anticipated that this vehicle will begin accumulating repairs and increasing maintenance costs. Purchase of a new truck would ensure many years of service without incurring high maintenance costs. The current truck could be used by another city department, be sold at auction, or used as a trade in. ALTERNATIVES CONSIDERED The purchase of a newer lease return vehicle is a viable option and one that should be looked at before a final decision to purchase is made. ADVANTAGES OF APPROVAL 4-wheel drive is important for 12-month access in difficult weather. 4-wheel drive vehicles are often used for evidence retrieval and transport. A flex-fuel vehicle would provide better gas mileage. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Reduction in costs expected. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:60 LEVEL OF SERVICE (Up to 20):17 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):1 FREQUENCY OF USE (Up to 5):5 FY17 Page 15 34 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF052 DEPARTMENT POLICE PROJECT NAME UNMARKED VEHICLE REPLACEMENT PROGRAM FY13 $35,500 FY14 FY15 $35,500 FY16 Unscheduled $33,000 DESCRIPTION OF PROJECT FOR POLICE INVESTIGATION AND ADMINISTRATION VEHICLES. FY13 - New vehicle for support service administrative position. FY15 - Replace vehicle Asset #3138 03 Chevrolet Impala. ~113,000 miles at replacement. FY17 - Replace vehicle Asset #3479 08 Chevrolet Trailblazer. ~108,000 miles at replacement. Purchase mid-size passenger vehicles, plus equipment, to replace high mileage cars currently driven by detectives and to provide safe and reliable emergency response vehicles. An additional Support Service Supervisory Position requires a vehicle with similar emergency response needs. Old detective cars are rotated into the police department parking program generally after at least 110,000 miles of use and are used as travel cars for officers attending training, traded in, sold at auction or transferred to other divisions within the city. This amount includes all the necessary vehicle equipment (top lights, sirens, mobile data terminals, video cameras, electronic reporting / ticketing systems, etc.) ALTERNATIVES CONSIDERED No safe and reliable alternatives have been identified. ADVANTAGES OF APPROVAL Would drastically reduce maintenance costs, mechanical concerns and provide many years of reliable service. Increased public safety and officer safety in providing mechanically sound emergency response vehicles, reduced risk and liability related to use of unreliable cars. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Reduction in maintenance costs and possible reduction in fuel costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:63 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 16 35 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF053 DEPARTMENT POLICE PROJECT NAME POLICE CARS & VEHICLE EQUIPMENT REPLACEMENT FY13 $156,000 FY14 $208,000 FY15 $156,000 FY16 $208,000 Unscheduled DESCRIPTION OF PROJECT This plan allows for a number of patrol cars to be replaced each year, including all of the necessary vehicle equipment (top lights, sirens, mobile data terminals, video cameras, electronic reporting / ticketing systems, etc.) Patrol vehicles are an essential item in the operation of the Bozeman Police Department. Police vehicles must be available for police patrol use 24 hours a day, 365 days a year. These vehicles are used to respond to both emergency and non-emergency calls for service, investigate accidents, conduct traffic enforcement and for general patrol duties. These patrol vehicles average approximately 20,000 miles annually. The table on the following pageis an outline of the replacement schedule. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This helps us plan for safe and reliable emergency response vehicles for patrol use, as well as projected lower annual maintenance costs due to lower annual miles driven per vehicle per year. This program would allow for the replacement of older, higher mileage patrol cars that become less reliable and more costly to repair. Equipment components mounted inside the car can sometimes be transferred from the old car to the new car, depending on the condition. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older ones. Maintenance costs have stabilized due to regularly scheduled service even though calls for service have increased and additional officers have been hired. Also, fewer miles are accumulating on the vehicles because the number of patrol vehicles has increased. Our projection is the useful life of each patrol car is being extended. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:63 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 $156,000 Page 17 36 DRAFTPolice Vehicle DetailsProject NumberCurrent MileageAsset #MakeFY13FY14FY15FY16UnscheduledNotesFY17GF053122,8883141CHEVY LUMINA$52,000Mileage 10/1/2011116,2973221CHEVY LUMINA$52,000Mileage 10/1/2011114,9683220CHEVY LUMINA$52,000Mileage 10/1/201192,9543352CHEVY LUMINA$52,000Mileage 10/1/2011114,0023143CHEVY LUMINA$52,000Mileage 10/1/2011111,9863278CHEVY LUMINA$52,000Mileage 10/1/2011103,6493280CHEVY LUMINA$52,000Mileage 10/1/201191,2683311CHEVY LUMINA$52,000Mileage 10/1/201192,2433350CHEVY LUMINA$52,000Mileage 10/1/201192,6373351CHEVY LUMINA$52,000Mileage 10/1/201152,1213374CHEVY LUMINA$52,000Mileage 10/1/201160,4983439CHEVY LUMINA$52,000Mileage 10/1/201153,2473369CHEVY LUMINA$52,000Mileage 10/1/201163,1583440CHEVY LUMINA$52,000Mileage 10/1/201151,4873370CHEVY LUMINAMileage 10/1/2011$52,00026,1053498CHEVY LUMINAMileage 10/1/2011$52,00019,4633499CHEVY LUMINAMileage 10/1/2011$52,000$156,000$208,000$156,000$208,000$156,000TotalsPage 1837 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF055 DEPARTMENT RECREATION PROJECT NAME BOGERT POOL GUTTER AND POOL SHELL REPAIRS FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT * General Fund Reserve $382,000 for this Item in FY12. The pool gutter system around the edge of the Bogert Pool is in disrepair. The gutter system is vital to the filtration system as it skims water from the pool and sends it to filtration. The pool shell is in need of replacement also. It is most efficient and economical to complete the gutter and shell projects together since they are connected and one project affects the other. This will replace the current concrete gutter system with a stainless steel gutter system and install a new plaster pool shell with a ceramic tiled whale logo to replace the 30 year old shell. ALTERNATIVES CONSIDERED Build new outdoor leisure pool ADVANTAGES OF APPROVAL The USAquatics report stated that the above renovations will increase the life of the facility by an additional 30 plus years. This will benefit the community by keeping a historical icon in service, allowing community swim lessons and recreational swimming in an outdoor environment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Reduced water use, Reduce Chemicals use, Reduce annual painting costs. FUNDING SOURCES 100% General Fund * General Fund Reserve $382,000 for this Item in FY12. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:57 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):9 SERVICE AREA (Up to 10):9 DEPARTMENT PRIORITY (Up to 10):9 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):1 FY17 Page 19 38 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF056 DEPARTMENT RECREATION PROJECT NAME DESIGN & CONSTRUCT COMMUNITY RECREATION/AQUATICS CENTER FY13 FY14 FY15 FY16 Unscheduled $21,000,000 DESCRIPTION OF PROJECT Build a community center designed to create a visual connection between spaces and an openness that promotes community for all users. Aquatic Elements: Therapy pool, water slides, zero entry teaching area, river run, deep diving well, 25 yd lap pool. Fitness Elements: Indoor track, strength and cardio equipment, free weights, climbing wall. Gym Elements: Two multipurpose gym facilities and an indoor tennis court Multipurpose/Play Elements: Indoor playground and multipurpose rooms (one with a kitchen). This item was identified as a “Top Ten Capital Facility Recommendation” in the PROST plan, adopted October 2007. ALTERNATIVES CONSIDERED Implement plan in phases ADVANTAGES OF APPROVAL Community Benefits of a Community Center: Safe and healthy place for families to play; Connected families; Strong, vital, involved community; Support for youth at risk; and, Increased community programs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual operating and maintenance costs to include additional Recreation Department staff: Cost undetermined at this time. We would recommend asking voters to approve a levy increase of operations, at the time we funded the capital improvements. FUNDING SOURCES General Fund, Bond Issue, Grants, etc. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:44 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):0 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):8 COMMISSION WORKPLAN (Up to 10):8 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 20 39 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF062 DEPARTMENT I.T. PROJECT NAME SERVER & PERSONAL COMPUTER (PC) REPLACEMENT FY13 $100,000 FY14 $100,000 FY15 $100,000 FY16 $100,000 Unscheduled DESCRIPTION OF PROJECT This is a general item for replacement of personal computers and Servers for General Fund related jobs and services. (Enterprise and Special Revenue fund services pay for their own pc’s and servers.) As of last year (FY10) Personal Computers’s moved to a 4 year rotation and servers continued to be minimal of a 5 year asset before replacement. ALTERNATIVES CONSIDERED Not replace computer/server hardware as frequently. ADVANTAGES OF APPROVAL City technology needs will be better met and the IT department will be able to more efficiently support employees and citizens. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:45 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):7 SERVICE AREA (Up to 10):8 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 $100,000 Page 21 40 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF064 DEPARTMENT PLANNING PROJECT NAME VEHICLE REPLACEMENT FY13 FY14 FY15 $25,000 FY16 Unscheduled DESCRIPTION OF PROJECT Replacement of the current vehicle, a 1998 Nissan Sentra. This is a small car which works well for single or two person activities but does not have much cargo or personnel capacity. Replacement would be with a fuel efficient small vehicle, possibly a hybrid. ALTERNATIVES CONSIDERED Continue to operate the existing vehicles with increasing maintenance costs. ADVANTAGES OF APPROVAL Provide functional transportation with reduced maintenance costs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: No new costs are expected as maintenance is already performed on the existing vehicle. FUNDING SOURCES General Fund and/or Planning Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:35 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 22 41 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF065 DEPARTMENT I.T. PROJECT NAME AERIAL PHOTOGRAPHY FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Acquire aerial photography for the Bozeman planning area. Aerial photography benefits both the organization and the community by supplying a clear and accurate representation of current conditions. This information is used on a daily basis in all levels of our operations. We continue to experience unprecedented demand for digital imagery (i.e., staff reports, Commission presentations, water/sewer utilities, public requests, etc.). ALTERNATIVES CONSIDERED Use of lower resolution satellite imagery. Partnerships with other agencies. ADVANTAGES OF APPROVAL Contributes to on-going acquisition of photos at regular intervals for historical archives. Since 1987 we have not gone more than five years without an update. Measurements and land use determinations are made on a local or regional basis without requiring extensive field time. Aerial photographs are used extensively in several on-line and in-house mapping applications. Background information for existing and future GIS & CAD datasets and Facility Plans. Meets public demand for current and accurate aerial photography. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED There are no annual operating or maintenance costs associated with this project. FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:39 LEVEL OF SERVICE (Up to 20):13 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):7 DEPARTMENT PRIORITY (Up to 10):8 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):1 FREQUENCY OF USE (Up to 5):5 FY17 $65,000 Page 23 42 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF067 DEPARTMENT FAC. MTC. PROJECT NAME PROFESSIONAL BUILDING PARKING LOT LIGHTS FY13 $28,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This project is to improve the illumination of the parking lot at the Professional Building. Many employees and citizens meet at this building after dark and the existing parking lot is poorly lit. This item was listed for funding in FY 10. There were some changes pending with building use that reduced the need for the parking lot lighting: The regular Planning Board evening meeting is now taking place at the new City Hall. Other Planning meetings do take place, but not as many members of the public are attending who might not be familiar with the parking area. ALTERNATIVES CONSIDERED Continue with existing lighting. ADVANTAGES OF APPROVAL Safety will likely be improved. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: There are two farm style lights mounted on utility poles in the parking lot. These current fixtures do not meet the dark skies ordinance because the lamps are not shaded. The new lights should be more energy efficient so no addition operating costs are anticipated. FUNDING SOURCES 100% General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:30 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 24 43 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF079 DEPARTMENT I.T. PROJECT NAME NETWORK CORE SWITCHES FY13 FY14 $150,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This is a scheduled replacement of switches that provide the backbone of the entire network. These provide the technology platform for the entire organization. We believe that we can maintain and operate the existing equipment until FY14. ALTERNATIVES CONSIDERED Maintain current switches without critical support or maintenance. ADVANTAGES OF APPROVAL Continued maintaining network stability and ensure phone services and data without interruption. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: FUNDING SOURCES General Fund – with costs shared with Enterprise, as location warrants. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:50 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 25 44 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF080 DEPARTMENT I.T. PROJECT NAME REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT FY13 $40,000 FY14 $40,000 FY15 $40,000 FY16 $40,000 Unscheduled DESCRIPTION OF PROJECT Wan Site end of life replacements for switches and router throughout City to include City Hall, Professional Building, City Shops, Landfill, L&J, Library, WWTP, WTP, Swim Center, Beall Park, Cemetery. Smaller sites will be consolidated in one year. FY 12 – Shops, WRF. FY 13 - City Hall, Beall. FY 14 – Swim, PD, FS 1,2,&3 Cemetery. FY 15 - Prof-Building, Vehicle Maint. ALTERNATIVES CONSIDERED Maintain current switches without critical support or maintenance. ADVANTAGES OF APPROVAL Maintain uptime for all WAN locations throughout the City to include phone services as well as data. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund – with costs shared with Enterprise, as location warrants. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:50 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 $40,000 Page 26 45 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF083 DEPARTMENT CEMETERY PROJECT NAME BACKHOE FY13 FY14 FY15 $110,000 FY16 Unscheduled DESCRIPTION OF PROJECT This vehicle replaces the current cemetery backhoe that is used for burials an average of 2 times per week. This is the main piece of equipment utilized for cemetery burials. ALTERNATIVES CONSIDERED Continue to use older vehicle which is becoming unreliable and costly to maintain. Borrow from another department. ADVANTAGES OF APPROVAL Increased reliability and safety for staff and the families relying on cemetery services. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:42 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 27 46 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF084 DEPARTMENT PARKS PROJECT NAME PARKS RESTROOM UPGRADES FY13 $175,000 FY14 FY15 FY16 $175,000 Unscheduled $40,000 DESCRIPTION OF PROJECT This project is the general replacement and upgrading of the City Park’s public restroom facilities. In order of priority: 1. Lindley Park Restrooms - $175,000 2. Rose Park (new) – $175,000 3. BMX Park (new) - $175,000 4. Beall Park Restroom Refurb - $40,000. ALTERNATIVES CONSIDERED Continue to try to maintain existing facilities. The Rose and BMX Park projects will provide restroom facilities in areas where currently none exist. ADVANTAGES OF APPROVAL Ease of maintaining new restrooms, increased cleanliness of public facilities. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing facilities. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:37 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 $175,000 Page 28 47 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF092 DEPARTMENT PARKS PROJECT NAME PLAYGROUND EQUIPMENT FY13 $50,000 FY14 $55,000 FY15 $60,000 FY16 Unscheduled DESCRIPTION OF PROJECT The following playground equipment needs to be replaced due to its age and condition: FY13– Jarrett Park: This structure is one of the oldest playgrounds in the City. Replacement will bring fully compliant ADA equipment and reduce liability concerns. FY14– Christie Park FY15– Beall Park ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Increased safety for community members. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal. FUNDING SOURCES 100% General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:37 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 FY17 Page 29 48 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF100 DEPARTMENT PARKS PROJECT NAME TRACTOR WITH BUCKET FY13 FY14 $45,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Replace the aging 1986 Ford tractor with a new tractor. This tractor will be used to broom ice rinks, move material, assist in fertilization and will be used extensively with all three city-owned aerators. Much less expensive than previously quoted ALTERNATIVES CONSIDERED Continue to repair and patch up the Ford tractor as breakdowns occur. ADVANTAGES OF APPROVAL Less down time and maintenance/repair costs, A new tractor will be able to support more implements, Less emissions and better fuel economy, Faster more efficient use of time. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:33 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 30 49 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF103 DEPARTMENT FAC. MTC. PROJECT NAME American's with Disabilties Act (ADA) COMPLIANCE IMPROVEMENTS FY13 $15,000 FY14 $15,000 FY15 $15,000 FY16 $15,000 Unscheduled DESCRIPTION OF PROJECT Replace or install ADA upgrades in various city-owned buildings. Work examples include: door hardware, handrails, parking signage and stalls, etc. Plans are in place to reestablish an ADA advisory committee to provide recommendations to the city on priority order for any upgrades or improvements that we might make in order to make our facilities or programs more accessible. Having this money available to begin improvements will show our priorities have already been in place to address special needs concerns for the City of Bozeman. ALTERNATIVES CONSIDERED When remodels are initiated on buildings they are brought up to current ADA requirements as per regulations. There are changes to the ADA that took effect in 2009. We will continue to make upgrades as changes are made to buildings but this budget item would accelerate the compliance for city buildings. ADVANTAGES OF APPROVAL It has been the policy of the city to meet the full spirit of the law as outlined in the ADA regulations. By taking the initiative to bring all our buildings up to current standards we can provide a positive example to the community in meeting the needs of people with restricted or limited mobility. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: No real costs foreseen with these improvements. Future costs could be reduced if the upgrades are made prior to any remodeling of the building FUNDING SOURCES 100% General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:42 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 $15,000 Page 31 50 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF104 DEPARTMENT FAC. MTC. PROJECT NAME ENERGY UPGRADES FY13 FY14 $30,000 FY15 $30,000 FY16 $30,000 Unscheduled DESCRIPTION OF PROJECT Install occupancy sensors in areas that are occupied at irregular times; install programmable thermostats; replace plumbing fixtures with low-water fixtures; replace single glaze windows with double glazed units. Work would occur on all city owned buildings after an analysis of the work that would have the best payback and energy savings. Some consultation with an electrical engineer would be needed to develop some energy modeling to determine which improvements would have the best payback. This funding is expected to become available just as our federal Energy Efficiency & Conservation Block Grant money has been fully utilized. ALTERNATIVES CONSIDERED Currently upgrades are made as equipment reaches its useful life. This approach would be more proactive, replacing Items that have a reasonable pay-back on energy savings. ADVANTAGES OF APPROVAL This work would be in line with the Mayor’s energy initiative. Some rebates are currently available through NorthWestern Energy which would help offset the cost of the change-outs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Improvements that would result in the shortest payback would receive priority. Changes that would improve the work environment for employees and the public would also be given a priority. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:47 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 $30,000 Page 32 51 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF108 DEPARTMENT PARKS PROJECT NAME PARK SIDEWALK REPLACEMENTS FY13 FY14 FY15 FY16 Unscheduled $182,000 DESCRIPTION OF PROJECT Identified for replacement due to deteriorating cement, missing sections and heaving from weather and roots from trees. Approx $7/ square foot for rip and replace. New sidewalks must meet or exceed city code. Replacing the old sidewalk will result in a safer sidewalk year round and enable the sidewalks plows to better meet the snow removal municipal code in 12.24.020. Project 1: $100,000 - Southside Park - replace 730' of sidewalk along South 5th Avenue and along West Alderson Street with new 6' (six foot) wide concrete sidewalk, and the related retaining wall. Project 2: $82,000 - Cooper Park - replace the sidewalk around the entire block. This sidewalk serves as a main route to and from the University. Approximately 1875' total. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Increased safety for community members. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: no estimate at this time FUNDING SOURCES General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:27 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):0 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 33 52 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF111 DEPARTMENT PARKS PROJECT NAME EAST GALLATIN REC AREA IRRIGATION REPAIRS FY13 FY14 FY15 FY16 Unscheduled $25,000 DESCRIPTION OF PROJECT Update and repair the irrigation and pump system that has been repeatedly damaged by construction of the restrooms and park expansion. Wait until the Sunrise Rotary park development is completed. ALTERNATIVES CONSIDERED Not irrigate until construction and master plan implementation is complete. Patch together what we can of the existing system and irrigate some of the park. ADVANTAGES OF APPROVAL Efficiently irrigate the entire park Minimize labor due to potentially hauling hoses around. Shorten the time it takes to irrigate the park Irrigate at night-minimize evaporation, transpiration and vandalism to irrigation heads. Healthier turf ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Annual operating and maintenance costs would rise slightly, due to the upgrades of valves, rotor heads and electrical wire in the ground. These identified costs potentially could be offset by fuel, vehicle and manpower savings attributed to continual manual watering. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:28 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 FY17 Page 34 53 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF115 DEPARTMENT PARKS PROJECT NAME PARK VEHICLE REPLACEMENTS FY13 FY14 $28,000 FY15 FY16 $30,000 Unscheduled $120,000 DESCRIPTION OF PROJECT Parks Department utilizes trucks for maintenance of the city parks. Because these are not emergency response vehicles, they are replaced as funding becomes available. All trucks are utilized well beyond 150,000 miles, and until service related down-time for equipment and staff become problematic or safety is compromised. A detailed listing of the replacement plan is shown on the following page, with vehicle mileage updated October 2011. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This insures safe and reliable vehicles for park use. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older ones. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:63 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 35 54 DRAFTParks Vehicle Replacements - DetailsProject NumAsset #MakeModel YrCurrent MileageFY13FY14FY15FY16UnscheduledNotesFY17GF1151266CHEVY1985145,088$30,00010/2011 MILEAGE1495GMC1988206,781$28,00010/2011 MILEAGE2691FORD1990182,670$30,00010/2011 MILEAGE5561FORD1997179,273$30,00010/2011 MILEAGE3251DODGE2001162,917$30,00010/2011 MILEAGE3023DODGE (1 TON)200127,826$30,00010/2011 MILEAGE$28,000$30,000$120,000TotalsPage 3655 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF116 DEPARTMENT CEMETERY PROJECT NAME CEMETERY VEHICLE REPLACEMENTS FY13 FY14 FY15 $26,000 FY16 $42,500 Unscheduled DESCRIPTION OF PROJECT Cemetery Vehicle Replacement Plan Cemetery Department utilizes Half-Ton and 1-Ton trucks for operations and maintenance of the Sunset Hills Cemetery. Asset # 1423 - 1985 1/2 Ton 4x4, Estimated 96,000 miles, replace in FY15. Used for maintenance (moving irrigation pipe) around the cemetery. Asset# 1213, 1989 1Ton 4x4, Estimated 40,000 miles, replace in FY16. This 1-Ton is critical to providing prompt burial services (loading and unloading dirt) and sanding/plowing cemetery roads. While it has relatively low mileage, the cost of repairs and its extremely low fuel economy (460 engine) drive our recommendation to replace this 20 year old vehicle. *Mileage as of 03/2009 ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This insures safe and reliable vehicles for cemetery use. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older ones FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:34 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):5 FREQUENCY OF USE (Up to 5):5 FY17 Page 37 56 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF117 DEPARTMENT RECREATION PROJECT NAME BOGERT POOL HEATER FY13 $100,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The current boiler for Bogert pool is a 1946 380 million BTU heater. The boiler is unreliable half way through the season, locking out at night time. The replacement system will consist of four 200 thousand BTU heat exchangers, with a total of 800 thousand BTUs. They would be configured to run independently from each other, to increase the total efficiency. During the startup of the 2011 summer season the water maker was replaced and the asbestos was removed. ALTERNATIVES CONSIDERED Continue using current boiler ADVANTAGES OF APPROVAL The new heat exchangers will decrease the amount of natural gas consumed by Bogert during the summer season. It will also increase the reliability of having the pool heated throughout the night, providing warm water for morning swim lessons. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Annual startup and winterization: $1000 FUNDING SOURCES 100% general fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:55 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):8 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):8 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):1 FY17 Page 38 57 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF123 DEPARTMENT RECREATION PROJECT NAME SWIM CENTER HEAT EXCHANGER FY13 $75,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This is a replacement project to replace the pool heaters before they deteriorate to a non-repairable. The current heaters will be 9 years old for the scheduled fiscal year. Replacement of two aging pool heaters two high efficiency heaters, bringing the efficiency rate from 80% to 97%.. Current heaters are averaging $1000 a year on unforeseeable repair cost(computer control boards). In 2009, the heaters received their annual maintenance, at that time the plumber recommended to start looking at replacing the units within the next couple of years. In, March 2011, the heaters began to jump and pop. Three plumbing groups inspected and all agreed that the heaters have reached the end of their life. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL This project will help the facility take advantages of greener heat exchangers. This will also allow for replacement of heat exchangers before we have an un-repairable breakdown. Reduce unforeseeable repair cost. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Annual service and cleaning: $500 FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:46 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):6 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 39 58 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF126 DEPARTMENT RECREATION PROJECT NAME TRUCK WITH PLOW FY13 FY14 FY15 FY16 Unscheduled $23,000 DESCRIPTION OF PROJECT New ¾ ton 4X4 gas or diesel double cab truck with a V-plow mounted on the front. ALTERNATIVES CONSIDERED Contract our plowing for the Swim Center: $1000/yr ADVANTAGES OF APPROVAL Be able to plow Swim Center lot, Asist in plowing of Story, Move 5 staff members at a time for Bogert start-up and shut-down, Pull kayak trailer to classes at East Gallatin pond, Replace 2 wheel drive truck with 151,000 miles. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:36 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 40 59 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF130 DEPARTMENT FAC. MTC. PROJECT NAME CITY HALL SITE IMPROVEMENTS - PHASE 2 FY13 FY14 FY15 FY16 Unscheduled $35,000 DESCRIPTION OF PROJECT A general landscape plan was prepared for the building remodel. It included planting beds, irrigation upgrades for a dated system and modifications to provide water coverage for the revised site and better use of treated city water. Improvement items include: Irrigation upgrade and new irrigation lines to all parts of the site, Reclamation of the abandoned alley to the south of the City Commission meeting room, Trees to provide screening and shading on the south facing elevation, A storm water detention area on the north east end of the alley to protect the creek from site run-off and any added siltation, Planting beds and screening from the parking lot to the south of City Hall, Benches and or picnic tables for staff and citizen use, Better amenities for bike racks will also be included. If approved the landscaping plan will be presented to the Commission for final review and approval. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL The site improvements will add to the overall character of the building as an important municipal facility. Commitments were made in the LEED application for future site development that will address lower maintenance needs, less water use, and other green practices. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: The replacement of the irrigation system with a properly zoned system will make better use of treated city water. The landscape plan that has been initially developed for the site includes both native plantings and other vegetation requiring less water. FUNDING SOURCES 100% General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:38 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):3 FY17 Page 41 60 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF133 DEPARTMENT CEMETERY PROJECT NAME FOUR WHEELER WITH PLOW (4X4) FY13 $11,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT ATV for plowing sidewalks, Spot spraying in cemetery, Transport Wacker within cemetery. ALTERNATIVES CONSIDERED Borrow from other divisions if available, Spot spraying in cemetery, Borrow from other divisions if available. ADVANTAGES OF APPROVAL Efficient and timely snow removal in and around the cemetery, Safety/eliminate possible back and leg injuries from lifting Wacker into truck, More fuel efficient vehicle for use in cemetery. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Reduced maintenance and repair costs, Decreased fuel costs, Routine maintenance and servicing. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:32 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 42 61 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF135 DEPARTMENT FAC. MTC. PROJECT NAME SHOPS COMPLEX SIDEWALKS FY13 $32,720 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The Shop Complex at 814 North Bozeman only has a section of sidewalk along Tamarack Street. This project would install sidewalk sections along North Bozeman Ave, and East Aspen Street. The section of walk along North Rouse Ave would be addressed when the state completes improvements to Rouse ALTERNATIVES CONSIDERED Leave existing perimeter conditions as is. ADVANTAGES OF APPROVAL The city sidewalk program has been dormant for the last few years. There is more emphasis in the community now on walkable communities. Installing sidewalks around a city owned facility will demonstrate that the city is taking an active role in encouraging safe pedestrian travel throughout the community. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Addition staff time will be required to clear these sections of walk during the winter. Close proximity to the shops will negate the need for travel costs, but equipment and hourly expenses will be incurred FUNDING SOURCES The bulk of the cost would be against the general fund with other departments with offices at the shops sharing in some of the cost of installation. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:52 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 43 62 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF137 DEPARTMENT RECREATION PROJECT NAME SWIM CENTER POOL FILTRATION SYSTEM FY13 FY14 FY15 $135,000 FY16 Unscheduled DESCRIPTION OF PROJECT The current filtration at the Swim Center is a hazard to work in. Staff must climb into the filtration pit onto slick wood rails to scrub the filter grids on weekly bases. Once per month staff must climb to the bottom of the pit to clean out all old filter media, there is not a ladder the bottom of the pit so staff must swing from pipes to get to the bottom. The filter pit holds approximately 60,000 gallons of water, which gets flushed down the drain. A regenerative media system is a new media system that uses the same media that the Swim Center currently uses, which provides the cleanest water. The system is contained in a pressurized tank that will hold 400 gallons of water. To clean the staff will only be required to press a button, reducing the potential hazard. ALTERNATIVES CONSIDERED Continue to use current system ADVANTAGES OF APPROVAL This project will decrease the work place hazards for staff, reduce staff time needed to clean filters, and replace media. The regenerative media system will also save approximately 700,000 gallons of water per year in cleaning. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Maintenance and Operating cost will be equal or less then current system. FUNDING SOURCES 100% General fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:45 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):7 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):7 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 44 63 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF139 DEPARTMENT FAC. MTC. PROJECT NAME CITY HALL PHASE 3 SITE IMPROVEMENTS FY13 FY14 $45,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Phase III will address some of the longer term site needs. Work proposed in this phase of improvements includes: an established path of travel through the parking lot from the parking area along Rouse to the entry sidewalk, resurfacing the parking lot and restriping will reduce annual maintenance costs, sections of sidewalk along Lamme are starting to deteriorate. Work on these sidewalk sections will be combined with the establishment of tree pits and drip irrigation. Current code calls for street trees approximately every 50 feet. The curb area around the creek crossing bridge on Lamme is an odd configuration that leads to water retention and freezing during the winter. Site security and pedestrian lighting will also be evaluated once a site plan and project costs are further refined. ALTERNATIVES CONSIDERED Certain components of Phase III will require coordination so that improvements do not get damaged with future work on the site. ADVANTAGES OF APPROVAL The site improvements will add to the overall character of the building as an important municipal focal point. The work proposed in Phase III will improve general pedestrian safety by getting people across the parking lot and address some of the deterioration sidewalk on the East Lamme side of the building. This area gets a good deal of pedestrian traffic for both City Hall and Hawthorn school. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Some additional costs will be incurred during the first few years as the plantings are starting to establish themselves on-site. The upgraded sidewalk areas will still need to be maintained, but a new walk will require less work to clear because the surface will be uniform and have the proper drainage slopes. Improvements to the parking lot will also reduce some of the overall annual maintenance costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:45 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 45 64 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF140 DEPARTMENT RECREATION PROJECT NAME LINDLEY CENTER PARKING LOT RENOVATION FY13 FY14 FY15 FY16 Unscheduled $47,000 DESCRIPTION OF PROJECT Seal and stripe the parking lot at the Lindley Center and include ADA parking stalls. Install parking lot lights and bases, a dumpster pad and dumpster enclosure fence. This project aligns with section 10.10.1 of the PROST plan (adopted October 2007) that recommends that City parks, recreation facilities and trails are accessible to the greatest extent possible. Includes permit fees ALTERNATIVES CONSIDERED Sealing and striping lot and not installing lights ADVANTAGES OF APPROVAL Comply with city codes, allow for more cars to be parked in the lot at a time, more organized parking which will make the lot safer and reduced liability, lights will help with public safety and parking lot/facility security, ADA spots will be designated which will make the lot accessible, the dumpster would be enclosed. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual operating and maintenance costs to include stripping and periodic overlays. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:50 LEVEL OF SERVICE (Up to 20):13 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):9 COMMISSION WORKPLAN (Up to 10):8 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 46 65 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF142 DEPARTMENT RECREATION PROJECT NAME SWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGH FY13 FY14 FY15 FY16 $400,000 Unscheduled DESCRIPTION OF PROJECT The current Pool gutter tiles are from the original build in 1974. They are made of concrete and over the years have been eroded away and are becoming dangerously thin. The tiles are no longer made; the gutter will be replaced with a high impact plastic gutter system. The edge tiles around the pool will be damaged during the process, and they are also no longer available. A modern tile that will fit into the color scheme of the pool will replace them. $210,000 The pools current shell surface will be 10 years old in 2017. The average life span of pool surfaces is 10 years. Resurfacing of the pool is the best time to replace light fixtures. In the last resurfacing the crew was not monitored and the fixtures were installed incorrectly, therefore we have disconnected the lights from the electricity source for safety. Resurfacing of the pool will be with Diamond-brite, and the lights will be LED fixtures producing better light at higher efficiency then the 500W fixtures currently in place. Light and shell resurfacing combined price: $190,000 ALTERNATIVES CONSIDERED Replace with stainless steel gutters ADVANTAGES OF APPROVAL Replace with stainless steel gutters ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:47 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 47 66 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF144 DEPARTMENT PARKS PROJECT NAME STORY MANSION SIDEWALKS FY13 FY14 FY15 FY16 Unscheduled $69,200 DESCRIPTION OF PROJECT Replace the damaged areas of sidewalk around the perimeter lot of the story Mansion. ALTERNATIVES CONSIDERED The current sidewalks are the standard 5 foot walkways. Areas of the sidewalk are showing signs of wear making it difficult to maintain in the winter. The turf areas on either side of the sidewalk are higher that the sidewalk which leads to snow and snow melt-off accumulation on the walk. The Parks Department has moved to 6 foot wide sidewalks so it can be cleared properly with the equipment we currently use for winter snow removal. ADVANTAGES OF APPROVAL Annual Operating and Maintenance Costs: Replacement of the walks will facilitate more efficient snow removal on the block. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:38 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 48 67 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF146 DEPARTMENT PARKS PROJECT NAME LINDLEY PARK IRRIGATION SYSTEM FY13 FY14 FY15 FY16 Unscheduled $100,000 DESCRIPTION OF PROJECT Completely replace the irrigation system at Lindley Park. The system is one of the oldest in the city. It is becoming common that the pipe and electrical wire are starting to fail on a regular basis. It is important to keep this system working because Lindley is one of our most used parks, keeping the grass green before and after the Sweet Pea Festival, and it also a part of the cemetery irrigation system. ALTERNATIVES CONSIDERED Repair existing system as needed ADVANTAGES OF APPROVAL Healthier turf, grass will be green, not dormant in the summer Efficient use of the water (water conservation) Irrigate at night-minimize evaporation and transpiration Public safety, un-irrigated ground is hard and attracts gophers. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the ground. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:28 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 FY17 Page 49 68 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF147 DEPARTMENT PARKS PROJECT NAME SOFTBALL COMPLEX IRRIAGATION SYSTEM FY13 FY14 FY15 FY16 Unscheduled $110,000 DESCRIPTION OF PROJECT Replace the existing irrigation system at the softball complex. The system is 35 years old and starting to fail regularly. This is not only due to its age but because many of the lines were cut through and patched when the lighting system was installed. Work has been done to fix the curb stops from leaking by. ALTERNATIVES CONSIDERED Continue to repair existing system ADVANTAGES OF APPROVAL Healthier turf, grass will be green, not dormant in the summer Efficient use of the water (water conservation) Irrigate at night-minimize evaporation and transpiration Public safety, un-irrigated ground is hard. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the ground. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:28 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 FY17 Page 50 69 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF148 DEPARTMENT PARKS PROJECT NAME BMX PARKING LOT FY13 FY14 FY15 FY16 Unscheduled $85,000 DESCRIPTION OF PROJECT Installation of parking lot at Westlake BMX park. ALTERNATIVES CONSIDERED Do not install a parking lot ADVANTAGES OF APPROVAL Also access for Childrens Memorial Park Accessible area to park Christmas tree dumping ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Minimal. Clean-up, possible snow plowing, painting lines every few years FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:25 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 51 70 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF149 DEPARTMENT PARKS PROJECT NAME EAST GALLATIN REC AREA PARKING LOT FY13 FY14 FY15 FY16 Unscheduled $60,000 DESCRIPTION OF PROJECT Paving parking lot at the East Gallatin Recreation Area. ALTERNATIVES CONSIDERED Keep the parking lot gravel ADVANTAGES OF APPROVAL Reduced maintenance on the road. We would be able to plow the parking lot after all snow events. We now have to make sure the ground is frozen before we plow so the parking lot does not come up with the snow. No washboards and holes to trap water. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Minimal. Clean-up, possible snow plowing, painting lines every few years FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:25 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 52 71 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF151 DEPARTMENT PARKS PROJECT NAME BEALL PARK BASKETBALL COURTS FY13 FY14 FY15 FY16 Unscheduled $18,000 DESCRIPTION OF PROJECT Resurface or tile the existing court. ALTERNATIVES CONSIDERED Leave it the way it is. ADVANTAGES OF APPROVAL Improved basketball courts that are level, safe and are an asset to the park. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:23 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 FY17 Page 53 72 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF157 DEPARTMENT FAC. MTC. PROJECT NAME SENIOR CENTER ELEVATOR FY13 FY14 $65,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The elevator at the Bozeman Senior Social Center is a three stop Otis elevator. The elevator was installed in early 1980. The elevator is to the point where many technological improvements have been made in elevator technology and a change out would yield both improved service and some reductions in energy savings. While the elevator is still a safe system, the elevator is used often due to the special needs of the members of the Senior Center. Planning ahead for the replacement of the elevator will be more cost effective and avoid unnecessary down time during the replacement process. ALTERNATIVES CONSIDERED Continue to maintain and adjust the elevator operating systems throughout the year. Wait to replace the elevator until it physically breaks down or continue to monitor the operation and hold off on the replacement until the routine repair and maintenance costs exceed acceptable limits ADVANTAGES OF APPROVAL A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility requirements for a municipal building. Building energy demands would also benefit as the newer elevator systems have more energy saving features built into them. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: A new system would reduce some of the maintenance costs currently associated with this elevator. A new system would also include a number of technological improvements. FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:37 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):7 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):5 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 54 73 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF158 DEPARTMENT FAC. MTC. PROJECT NAME MECHANICAL CONTROL SYSTEM - PROF BUILDING FY13 $30,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The current mechanical control system in the Professional Building is a York brand control system. Approximately 5 years ago the York Company was bought out by Johnson Control Company. The York components are being phased out and replace with Johnson Control Equipment. Overall the building systems and building comfort levels in the building are fair at the present time. Staff is experiencing some difficulties in monitoring the system and making adjustments. We have been monitoring gas and electric use in the building and a newer computerized mechanical control system would provide tighter control of the building systems and also yield better comfort levels in the building. The first step is an analysis of the building systems and a review of the current mechanical controls to determine where the deficiencies are in the building. ALTERNATIVES CONSIDERED An analysis of the building systems and a review of the current mechanical controls is needed to determine the options for better control of the equipment . ADVANTAGES OF APPROVAL The current mechanical control system will soon be difficult to maintain as the York parts are phased out. A control package that allows for better interface and control settings adds to both energy savings and overall building comfort levels. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: A new system will provide better control of the building temperatures and result in a reduction of energy costs. FUNDING SOURCES General Fund and possibly Building Inspection Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:42 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 55 74 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF159 DEPARTMENT FAC. MTC. PROJECT NAME FIRE STATION #2 WINDOW AND DOOR REPLACEMENT FY13 $20,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT There are 11 exterior windows on Station #2. These windows are original and are all single glazed units. This project would replace the windows with aluminum clad frames and double glazed windows. There are exterior doors on the building that are not insulated. These doors would be replaced with insulated units. ALTERNATIVES CONSIDERED Replace the units individually as they fail. Leave the other units in place and continue to pay more for utility bills. ADVANTAGES OF APPROVAL Replacement windows have a longer term for payback than some other energy improvements like lighting change outs and insulation. General estimates for recovering the cost of window replacements are around 10 to 15 years. Window replacement of the 30 plus year old windows will help secure the exterior envelope of the building. Other energy retrofits are planned for the building to address the easy and quick payback strategies. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Double glazed window will reduce energy consumption and improve the overall comfort level in the building. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:48 LEVEL OF SERVICE (Up to 20):17 OPERATING BUDGET IMPACT (Up to10):8 SERVICE AREA (Up to 10):4 DEPARTMENT PRIORITY (Up to 10):6 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 56 75 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF162 DEPARTMENT FIRE PROJECT NAME LIVE-FIRE TRAINING PROP FY13 $15,000 FY14 $10,000 FY15 $10,000 FY16 $10,000 Unscheduled DESCRIPTION OF PROJECT This facility is the completion of the original project that was approved in FY10. In the FY11 budget $48,000 was delayed for the burn portion of the prop. This will complete the Fire training facility at the lower yards. It would be constructed of modular container units that will be configured and replaced when needed. This facility will be used year round. The following types of training would occur: Live Fire, Flashover, Ventilation, Forcible Entry, Confined Space, Hazardous Materials Response, and Trench Rescue. The facility would be available to the City Police Department for their training needs (Special Response Team, etc.) and to the Water and Sewer Department for continued Trench Rescue training. In recent budgets we have purchased the containers and have them stacked at the training site. The ongoing request is to begin and complete the passage doorways, roof props, burn rooms and eventually a standalone flash over prop. ALTERNATIVES CONSIDERED Continue with utilizing the existing site and Central Valley Fire training center out of the city and limited trips to Missoula to use their prop. ADVANTAGES OF APPROVAL Firefighters can train when on-duty, reducing overtime costs. Required for ISO compliance. This is one item that were recently marked down on in our latest ISO review. Located within the City Limits, firefighters would be close for call-outs. Available when needed (unlike Central Valley Fire site.) Shared facility with City Police and Water/Sewer Operations. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating costs are minimal and are within our existing operational budgets. FUNDING SOURCES 100% General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:45 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 57 76 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF163 DEPARTMENT FINANCE PROJECT NAME COPIER/PRINTER/SCANNER REPLACEMENT FY13 FY14 FY15 $15,000 FY16 Unscheduled DESCRIPTION OF PROJECT Purchase of an ENERGY STAR rated Copier/Printer/Scanner to replace the current equipment, which is 6 years old. At replacement time, this Konica Bizhub C350 machine will be 10 years old. The current machine is not Energy Star qualified. ALTERNATIVES CONSIDERED Utilize a number of small printers/scanners on desktops around the office. Utilize other machines throughout City Hall. ADVANTAGES OF APPROVAL The Finance Department will have a critical piece of office equipment available in our office for customer service. Energy star devices are more energy efficient than other non-rated machines ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: The replacement will be more energy efficient than the existing machine. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:40 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 58 77 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF164 DEPARTMENT FAC. MTC. PROJECT NAME REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING FY13 $22,500 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Upgrade the aging air conditioner in the professional building's server room. Due to the migration to virtual servers, this piece of equipment is over-sized for today's uses. It is also out of warranty, so future repairs could be troublesome or difficult to accomplish. ALTERNATIVES CONSIDERED Don't replace. ADVANTAGES OF APPROVAL The replacement will be significantly smaller and have reduced energy costs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Assists in reducing the professional building's reoccurring energy costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:49 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):8 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):4 FREQUENCY OF USE (Up to 5):5 FY17 Page 59 78 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF165 DEPARTMENT POLICE PROJECT NAME PATROL MOTORCYCLE REPLACEMENTS FY13 FY14 FY15 $70,000 FY16 $70,000 Unscheduled DESCRIPTION OF PROJECT FY15 - $70,000 will replace asset # 3155, (2003, 37,973 miles*); asset # 3112, (2002, 21,950 miles*); * FY16 - $70,000 will replace asset # 3111, (2002, 18,248 miles); asset # 3154, (2003, 29,595 miles). *Mileage as of 10/1/11. This plan allows for 2 patrol motorcycles to be replaced each year, including all of the necessary vehicle equipment (emergency lights, sirens, electronic reporting / ticketing systems, etc.) This program would replace older, higher mileage patrol motorcycles that become less reliable and more costly to repair. Equipment from the motorcycle can sometimes be transferred from the old motorcycle to the new motorcycle depending on the equipment’s condition. Patrol motorcycles are an essential item in the traffic enforcement division of the Bozeman Police Department. These vehicles are used to respond to both emergency and non-emergency calls for service, investigate accidents, conduct traffic enforcement and for general patrol duties. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This ensures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs. For the traffic division to be effective, this equipment must be kept in top operating condition. Police motorcycles must be available for police patrol use during the day and when the city streets are clear enough to ride. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Maintenance costs are stable due to regularly scheduled service.Officers assigned to the motorcycle division are also assigned to their own motorcycle. This seems to reduce the wear on this equipment. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:66 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):3 FY17 Page 60 79 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF166 DEPARTMENT POLICE PROJECT NAME PORTABLE RADIO REPLACEMENTS FY13 FY14 FY15 $48,000 FY16 $49,500 Unscheduled DESCRIPTION OF PROJECT This plan allows for 9 police portable radios to be replaced each year, including all of the software, programming and peripheral accessories. This is planned replacement of radios at the end of their predicted usable life, estimated between six and ten years. This will provide forseamless communication and response capabilities as the radios become less reliable and repair is no longer a financially prudent option. Portable (or hand-held) radios are an essential item in the operation of the Bozeman Police Department. Police radios must be available for police use 24 hours a day, 365 days a year. These radios are individually assigned, allowing for greater longevity, and department-wide communication in the event of a need for major response. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This insures safe and reliable emergency communication and response. Program allows for a planned and predictable need for equipment replacement. Clear and dependable communication allows for quick and efficient deployment and the required level of officer safety. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:57 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 $51,000 Page 61 80 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF168 DEPARTMENT FAC. MTC. PROJECT NAME New City Hall Brick Façade Repair FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT **At the time of CIP printing, we did not have a cost estimate for this item. We hope to incorporate this project into FY13 Budget Requests.** At least 6 areas of brick around windows at the new City Hall are showing signs of weather deterioration. Water has become trapped behind areas of the brick causing the brick to crack. Most of the window areas are close to the ground but on the west side of the building the windows are on the second floor and falling brick pieces have the potential to fall on people or parked vehicles in the staff lot. ALTERNATIVES CONSIDERED The problem is caused by water getting behind the brick and during the freeze thaw cycle, the brick gets cracked which allows even more water to penetrate. There is a spray on binder that will seal the brick and bind some of the cracks. It is a temporary fix because of some of the deterioration that has already occurred. The repair options include cutting away the front surface of the brick and binding a new brick face to the wall and re-grouting. The better solution is to remove the entire section of brick and replace it with a brick of similar appearance and providing for weep holes behind the brick to allow the water to not accumulate behind the brick. ADVANTAGES OF APPROVAL Securing the building envelope and preventing further deterioration of adjoining brick; preventing damage to vehicles or injuries to people from falling pieces of brick; improving the exterior appearance of the building. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Address other areas of the building if other surfaces of the building start showing similar problems. FUNDING SOURCES 100% general fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:53 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):6 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 62 81 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF169 DEPARTMENT FAC. MTC. PROJECT NAME SENIOR CENTER HOT WATER HEATER REPLACEMENTS FY13 FY14 FY15 FY16 Unscheduled $16,000 DESCRIPTION OF PROJECT The current configuration for the domestic hot water supply consists of an electric water heater that is not hooked up, but it is used as a storage tank for hot water. The second tank is a heat exchanger tank that used a hot water loop that comes from the boiler to heat the water for domestic use. This set up requires the boiler to be on all year and fires one of the two boilers to provide heat to the loop to heat the water. This is an inexpensive system to install but not highly efficient from an energy perspective because it requires firing the boiler year round. In most other buildings the boilers are shut off during the summer. The proposed change-out would replace these two tanks with two 50 gallon natural gas fired high efficiency boilers. ALTERNATIVES CONSIDERED Maintain the existing system and add additional shut-offs on some of the hot water loops so that areas of the building are not getting heat from the piping system over the summer. ADVANTAGES OF APPROVAL Replacing the current storage tanks with high efficiency fueled hot water heaters will result in energy savings and a more consistent supply of hot water. This size of heaters should be sufficient because there is a supplemental hot water heater in the kitchen for washing dishes and clean-up. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED The new hot water heaters will provide cost savings over the summer because the boiler can be turned off. FUNDING SOURCES New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:47 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):7 DEPARTMENT PRIORITY (Up to 10):8 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):4 FY17 Page 63 82 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF170 DEPARTMENT FAC. MTC. PROJECT NAME BOILER REPLACEMENT AT FIRE STATION #1 FY13 FY14 $255,665 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The old steam boiler at Fire Station #1 has reached the end of its useful cycle. The fact that the unit is no longer serving the old City Hall means that is working even less efficient because it is now oversized. The current plan was to replace the existing boiler with another steam boiler. When the steam lines were disconnected from old City Hall the condition of the pipes could be assessed. The pipes were found to be severely corroded and in poor condition. An engineer was hired to size the boiler for servicing only Fire Station #1 and to assess other features of the 1964 vintage system. Three options were proposed to upgrade the system for both building comfort and energy efficiency. The third option proposed in the study is the most efficient and has the best payback. ALTERNATIVES CONSIDERED Replacement of the current boiler with another steam boiler is no longer an option after assessing the condition of the steam distribution lines and other components of the older system. Three options were reviewed and a summary report for each option was included in the analysis done by the engineer. The least expensive solution is to stay with a stem system. The project will now include boiler replacement, distribution line replacement, and changing out the old pneumatic controls with a digital control system. ADVANTAGES OF APPROVAL The proposed option will better address the variable heating needs of the building – work areas, living areas, and fire bays. The proposed system is designed for the current configuration of the building and could be supplemented to handle the additional square footage proposed when the dorm area of the station is increased. The proposed system is in line with the Municipal Climate Action Plan. Planning for the replacement of the current boiler prior to failure of the unit will be most cost effective. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED The recommended system would result in an approximate $9,000 per year in energy savings at current utility rates. The payback would be about 28 years. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:62 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):9 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 64 83 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF171 DEPARTMENT FAC. MTC. PROJECT NAME CITY HALL SITE DRAINAGE ON WEST SIDE OF BUILDING FY13 FY14 FY15 FY16 Unscheduled $11,000 DESCRIPTION OF PROJECT <div>The drainage on the west side of the building at City Hall needs some re-grading to properly drain the lot. &nbsp;The roof drain and melting snow is ponding in the lot and accumulates in the ADA parking spot. &nbsp;Water needs to be diverted from the area from the public building entrance to the south. &nbsp;The work will involve removal of pavement, regrading, and repaving in order to drain properly. &nbsp;So concrete aprons may need to be added along the edge of the building to aid drainage.</div> ALTERNATIVES CONSIDERED Phase II and Phase III improvements for City Hall are already listed in the Capital Improvements Budget. This work could be added into one of those phases. ADVANTAGES OF APPROVAL Proper drainage of the lot will reduce water ponding and during the winter icing in the lot. It will make the building access safer and improve the layout of the ADA parking space on the west side of the building. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Proper drainage will reduce the amount of time needed to make sure there is safe building access from the staff parking lot and reduce the risk of slip and falls. Proper drainage will also mean less hand shoveling and less sand and salting of the lot. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:43 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):8 SERVICE AREA (Up to 10):8 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 65 84 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF176 DEPARTMENT I.T. PROJECT NAME Electronic-Discovery PC Software FY13 $64,500 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Currently we have software that enables electronic discovery of email communications. We are lacking the ability to enable electronic discovery of other records. This item would buy the software to more efficiently respond to discovery requests. E- DISCOVERY OF RECORDS ON NETWORK STORAGE DEVICES FOR LEGAL. ALTERNATIVES CONSIDERED CONTINUE TO MANUALLY DISCOVER RECORDS ADVANTAGES OF APPROVAL ENSURES CITY WILL DISCOVER ALL REQUESTED RECORDS ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED $3600/ANNUALY FUNDING SOURCES 100 % General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:36 LEVEL OF SERVICE (Up to 20):8 OPERATING BUDGET IMPACT (Up to10):8 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):5 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 66 85 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF177 DEPARTMENT PARKING PROJECT NAME Buildout of second floor office at parking garage FY13 $50,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Complete the buildout of the second floor office at the parking garage, based on preliminary architectural drawings. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Upon completion, space will be eligible for occupancy and could be rented for a revenue stream to the parking enterprise fund ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Loan from the General Fund to be repaid. Anticipated to be a 5 year loan. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:29 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5): FY17 Page 67 86 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF179 DEPARTMENT POLICE PROJECT NAME Narrowband Radio Repeater Replacement FY13 $18,500 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This narrowband repeater replacement allows our communication system to be narrowband compatible which will be the FCC requirement for all public safety licensees beginning in January 2013. This repeater is city owned and services the Bozeman Police tactical channel. Non0compliance is subject to enforcement action by the FCC. ALTERNATIVES CONSIDERED Alternative funding sources may exist through grants or partial leverage of Public Safety Mill Levy and State 911 funds. ADVANTAGES OF APPROVAL Continued operation of the police tactical channel as well as maintaining FCC compliance. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Continuing annual maintenance costs of approximately $200. FUNDING SOURCES 100% General Fund. We will seek cost share from Gallatin County, as they benefit from the use of this repeater whenever the Police Special Response Team is activated. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:50 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 68 87 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF180 DEPARTMENT RECREATION PROJECT NAME Lindley Center Restrooms ADA Upgrades FY13 FY14 $40,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This project will upgrade existing restrooms in the Lindley Center to be compliant with federal ADA guidelines, and City of Bozeman Building codes. The project will also replace materials, such as flooring and backsplashes, with products that are easily cleaned and do not harbor pathogens. This estimate includes architectural fees, permitting, and construction. ALTERNATIVES CONSIDERED As suggested by the commission ADVANTAGES OF APPROVAL *Brings restrooms up to current ADA requirements * Brings restrooms up to current City of Bozeman codes *Improves restrooms sanitary environment *Improves esthetics ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:52 LEVEL OF SERVICE (Up to 20):18 OPERATING BUDGET IMPACT (Up to10):8 SERVICE AREA (Up to 10):4 DEPARTMENT PRIORITY (Up to 10):8 COMMISSION WORKPLAN (Up to 10):8 ADOPTED CLIMATE PLAN (Up to 5):1 FREQUENCY OF USE (Up to 5):5 FY17 Page 69 88 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF181 DEPARTMENT RECREATION PROJECT NAME Swim Center deck tile replacement FY13 FY14 FY15 FY16 Unscheduled $198,000 DESCRIPTION OF PROJECT The tile on the Bozeman Swim Center’s deck is the original tile. The grout has worn away in many places and the tile is cracked in many places. The tile pattern was a special order tile when the pool was constructed and we have none left. Replacement with a current, non-skid tile will not only increase the visual appeal of the facility, but will help reduce the number of slips that occur at the facility. ALTERNATIVES CONSIDERED Replace the deck in four sections, north($23,500), south($23,500), east($81,000) and west($70,000) deck. With the first deck being the east deck. ADVANTAGES OF APPROVAL Increase safety by installing non-skid tile ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:43 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 FY17 Page 70 89 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF182 DEPARTMENT RECREATION PROJECT NAME Swim Center Expansion for ADA Compliant Facility FY13 FY14 FY15 FY16 Unscheduled $1,200,000 DESCRIPTION OF PROJECT The Swim Center expansion will increase the size of the lobby, create a secure front desk space, provide for private(Family) ADA changing rooms, bring all entrances up to current federal ADA codes, add a teaching/birthday party room, and provide office space for staff. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL This project will provide space to meet the current needs and use of the Swim Center ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:46 LEVEL OF SERVICE (Up to 20):13 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):5 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 FY17 Page 71 90 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF183 DEPARTMENT RECREATION PROJECT NAME Bogert Pool Bath House Renovation/Reconstruction FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT **At the time of CIP printing, no price estimate was available for this project. As more information becomes available, we will incorporate it into future CIP. ** This project will be for the renovation/reconstruciton of the bathhouse at Bogert Pool. The will bring the bathhouse up to current codes for plumbing, electrical, and structural. This will also bring the bathhouse up to current ADA standards. ALTERNATIVES CONSIDERED Full Remodel of Existing House ADVANTAGES OF APPROVAL Providing a safe, and up to code facility for the public ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:37 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):1 FY17 Page 72 91 DRAFTCIP Project Fund General Fund PROJECT NUMBER GF184 DEPARTMENT I.T. PROJECT NAME WEB MAPPING FY13 FY14 $25,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Migrate existing web mapping applications to support future software releases. The City maintains several mapping sites, both internal & public. We have provided access to valuable information since 2002, with increased demand in recent years as the internet becomes more functional. The software program we use to create and manage these sites is being discontinued. An opportunity also exists to provide additional functionality through easy-to-use tools (e.g., basic analysis, reporting, etc.). ALTERNATIVES CONSIDERED Contracted professional services for custom application development. ADVANTAGES OF APPROVAL The City will continue to provide vital information to its employees & citizens. We will maintain substantial investments that have been made over many years. Additional functionality will be available to end-users, thus increasing the value of our information. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Maintenance (first year included) = $4,000.00 FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:46 LEVEL OF SERVICE (Up to 20):17 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):7 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):2 FREQUENCY OF USE (Up to 5):5 FY17 Page 73 92 DRAFTCIP Project Fund General Fund PROJECT NUMBER PW01 DEPARTMENT PARKS/FAC. MTC. PROJECT NAME SHOPS FACILITY EXPANSION PLAN FY13 FY14 FY15 $10,000 FY16 Unscheduled DESCRIPTION OF PROJECT The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal, Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the remaining divisions. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000). New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING: LEVEL OF SERVICE (Up to 20): OPERATING BUDGET IMPACT (Up to10): SERVICE AREA (Up to 10): DEPARTMENT PRIORITY (Up to 10): COMMISSION WORKPLAN (Up to 10): ADOPTED CLIMATE PLAN (Up to 5): FREQUENCY OF USE (Up to 5): FY17 Page 74 93