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HomeMy WebLinkAbout11- Rural Sexual Assault, Domestic Violence, Dating Violenece and Stalking Assistance Program Memorandum of Understanding REVISED Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project Consortium, Bozeman, MT; October 2011 On behalf of the Gallatin Project Consortium, the City of Bozeman submitted a request for funding to the U.S. Department of Justice, Office of Violence Against Women in response to the OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence crud Stalking Assistance Program (Catalog of Federal Domestic Assistance number 16.589) request for proposals. This proposal was funded effective October 1, 2011,' In order to more effectively provide the services described in the grant proposal, the Gallatin Project Consortium determined to include Gallatin County in the Memorandum of Understanding (MOU). Gallatin County participated in the development of the proposal and is a significant resource for victims of violence against women.` Therefore, the primary purpose of this Revised MOU is to add Gallatin County and revise responsibilities of other members of the Gallatin Project Consortium to reflect this inclusion. The members of this Gallatin Project Consortium initiative include:'"' HAVEN, a non-profit, non-governmental program serving victims of domestic violence, sexual assault, dating violence and stalking. The Gallatin Countv.Court Appointed Special Advocate/Guardian Ad Litern Program a non-profit organization of volunteer Guardians ad Litem serving as advocates for abused and neglected children. Hearts and Homes Family Resource Network, a non-governmental, non-profit, grass roots agency providing emergency childcare and related services to victims of domestic violence, sexual assault, dating violence and stalking. City of Bozeman, serving the City of Bozeman with sworn law enforcement and sexual assault/domestic violence prosecution. X" Montana State Universi!y VOICE Center (Victim Options In Campus Environment),a non-profit victims service center supporting and serving victims of Domestic Violence, Sexual Assault, Dating Violence and Stalking throughout the campus community. Montana State University Police Department, serving the MSU campus community, which includes student and family housing and assisting the City of Bozeman with sworn law enforcement professionals. Sexual Assault Counseling Center, a non-profit, non-governmental program serving victims of sexual assault, dating violence and stalking. Gallatin County; serving all residents of the County with sworn law enforcement, services for victims of violence against women and prosecution of crimes against women. Page q I REVISED Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project Consortium, Bozeman, MT; October 2011 The Gallatin Project Consortium was established in 1997 for the purpose of focusing the collaborative efforts of community agencies and local governments on the unique needs of victims of domestic violence. In 2008, the Project's scope was expanded to include victims of sexual assault, dating violence and stalking. This "Rural Response,for Protecting Child, Youth crud Adult Victims of Sexual Assault, Domestic Violence, Dating Violence and Stalking" builds upon the many successes achieved by the Gallatin Project Consortium during the past 14 years and incorporates lessons learned during these many years of protecting and serving the most vulnerable members of our rural communities. `Rural Response' members who will either carry out or be responsible for their organization's role in carrying out the work of this project are: • Rich McLane, Project Director, Bozeman Police Department. • Greg Sullivan, City Attorney, City of Bozeman.iv Ken Stocks, Grants Specialist, Finance Department, City of Bozeman. Christina Powell, Director, Sexual Assault Counseling Center. Kristy McFetridge, Director, HAVEN.' Krystal Sherrill, Legal Advocate, HAVEN, 4- Anita Nybo, Co-director, CASA/GAL. Nancy Mitchell, Co-director, CASA/GAL. Jenny Ryan, Director, Hearts and Homes. • Alanna.Sherstad, Director, Montana State University VOICE Center. Marty Lambert, County Attorney, Gallatin County." Jan Brownell, Victims Assistance Program Director, Gallatin County. Robert Putzke, Chief of Police, Montana State University Each agency has specific responsibilities and contributes resources to the project. As the needs of one group change or others are identified, 'Rural Response' members maintain the flexibility to expand their contributions to the project or to request assistance in order to maintain the strength of the entire project while continuing to meet the goals and objectives of the grant. Each member agrees to accept and carry out the provisions included below: City of Bozeman(Founding Member of the Gallatin Pro'ect Consortium): The City of Bozeman accepted responsibility for coordinating development of the grant proposal and will serve as the lead agency. Assigned staff include Project Director Rich McLane (Officer- in-Cliarge of the Detective Division, Bozeman Police Department) and Grants Specialist Ken Stocks. The City of Bozeman has determined that most tasks and responsibilities, especially those related to project management, are within the course of the regular scope of work and are, therefore, not assigned to grant funds. Exceptions include OVW-training time for sworn law enforcement staff (excluding the Project Director) and personnel costs for the Domestic Violence/Sexual Assault Prosecutor. Responsibilities" Project Management. • Financial Management (Project Director/Grants Specialist). • Grant Administration (Grants Specialist). Page 12 REVISED Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program/Gallatin Project Consortium, Bozeman, MT,- October 2011 • Prepare and submit reports (Project Director/Grants Specialist). • Coordination with MOLD collaborators to ensure goals, objectives and tasks are completed in a timely manner(Project Director). • Assign work and monitor performance of Domestic Violence-Sexual Assault Prosecutor funded through this grant (City Attorney). • Attend OVW-sponsored training and technical assistance for developing best practices and improving approaches for the enhanced protection of victims (Project Director, Prosecutor, DV Prosecutor, and at least one additional police officer as assigned by the Deputy Chief of Police). • Coordinate development and enhancement of policies, protocols and procedures among MOLD collaborators derived from OVW-training and other resources for the enhanced protection of victims of DV, SA, Dating Violence and Stalking. (DV Prosecutor, Project Director, City Attorney, and Deputy Chief of Police). • Serve as 'trained trainers' to other MOLD collaborators, prosecutor staff, Bozeman Police Department, local governments and other community organizations that may potentially benefit from training and outreach, especially organizations serving or supporting victims. (Project Director, DV Prosecutor). • Maintain data and identify any gaps in service, over-representation, or under- representation within underserved populations and develop approach for better serving these groups (DV Prosecutor). • Provide physical site for project administration, • Apply best practices developed above in the prosecution of all misdemeanor domestic violence cases occurring within the City of Bozeman (DV Prosecutor). • Provide interpreter services for Persons with Limited English Proficiency (Deputy Chief of Police), Resources • Staff including Project Director, City Attorney, sworn law enforcement officers, police information specialists and Finance Department Liaison. • Office space, communications, computer access and file management. • Use of vehicles for transportation of victims and witnesses when necessary and appropriate. • Disposable office supplies, printing and copying. • Prosecution services including prosecutor and all support services. • LEP telephone interpreter services. Page 13 REVISED Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGaIlatin Project Consortium, Bozeman, MT; October 2011 HAVEN (Founding Member of the Gallatin.,Project Consortium): Responsibilities (Note: all direct costs to HAVEN resulting from participation in this grant proposal are assigned to grant funds consistent with the NOFA and Guidelines)- • Prepare for and participate in quarterly meetings of the 'Rural Project' (Director). • Assign work and monitor performance of Legal Advocate (Director). • Coordinate domestic violence community outreach and education through Community Education Specialist(Director).""' • Participate in, or approve staff participation in OVW-sponsored training and technical assistance and serve as 'trained trainers' for improving victim services, providing community outreach and advocacy specific to domestic violence (Director). • Assist with review and revision of all victims services protocols, policies and procedures and serve as the 'lead reviewer' for instruments related to services for victims of domestic violence (Director). • Assist with design and maintenance of data base establishing baseline and monitoring services provided through this project (Director). • Assist with project evaluation (Director). • Strengthen victims' services provided by HAVEN based on project outcomes, training and technical assistance including: • Emergency shelter services, • 24/7 Crisis Hotline. • Legal Advocacy, including assistance in obtaining temporary and permanent orders of protection (process will be expedited and victims protection increased based on training/TA and outcomes of project) (Director). • Improve format and approach for group discussion sessions based on training, technical assistance and other instruments developed through this project. • Continue providing individual counseling for victims of domestic violence. o Plan, prepare and conduct community outreach, education, awareness events, professional trainings and workshops incorporating best practices and approaches developed through OVW training/TA and project activities (Director and staff). Resources -- • Assign qualified staff as needed for the successful completion of the project consistent with project goals and objectives, specifically in support of training, community outreach and advocacy. • Provide office space and administrative capacities. • Provide access to and work with community networks developed during HAVEN's many years of service to the community, especially for the planning and presentation of community training and advocacy events. Page 14 REVISED Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program�allatin Project Consortium, Bozeman, MT; October 2011 Court A ppointed Special Advocates/Guardian Ad Litem Program (CASA/GAL -(Founding member of the Gallatin Project Consortium): Responsibilities (Note-, all direct costs to CASA/GAL resulting from participation in this grant proposal are assigned to grant funds consistent with the NOFA and Guidelines)— • Prepare for and participate in quarterly meetings of the 'Rural Project' (Co-Directors). • Attend training and assist with development and presentation of training materials specifically related to child and youth victims of domestic violence and sexual assault, either as primary or secondary victims (Co-directors). • Serve as 'trained trainers' exporting best practices and improved approaches for serving children and youth victims of domestic violence and sexual assault to the 59 trained CASA/GAL volunteers and 25 attorneys currently donating time to CASA/GAL (Co- directors). • Assist with community outreach and advocacy (Co-directors). • Provide statistical data of services provided to assist in establishing baseline and monitoring levels of service through this project(Co-direetors). • Assist with review and revision of all victims' service protocols, policies and procedures (Co-Directors). • Assist with project evaluation (Co-Director). Resources- 0 Assign qualified personnel to provide CASA/Guardian Ad Litern, advocacy services, training, community outreach and education. ® 59 trained volunteers and 25 attorneys able to assist with community outreach and education. Page 15 REVISED Memorandum of Understanding, Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project Consortium, Bozeman, MT; October 2011 Montana State University Victims Options In Campus Environment (VOICE) Center (a new member of the Gallatin Project Consortium participating for the first time in a GPC initiative): Responsibilities (Note: the VOICE Center is an MSU sponsored victims service organization. VOICE Director Alanna Sherstad determined that all tasks, responsibilities and resources assigned to this project were within the course of her regular scope of work and, therefore, no costs incurred by participating in this project are charged to grant funds).— • Prepare for and participate in quarterly meetings of the 'Rural Project' (Director). • Attend OVW-sponsored advanced professional training for victims services providers and serve as a 'trained trainer' to other MOU collaborators, the MSU campus population and throughout the community, including remote portions of Gallatin.County (Director), • Assist with the development of community education presentations and development of effective training modules and modifying as needed to specific concerns of primary target group served by MSLJ: women in their late teens and early twenties, especially training and education enhancing safety and providing protection by preventing sexual assault and stalking, or responding immediately and effectively to incidents of assault or stalking (Director). • Assist with developing statistical baseline of services currently provided and providing additional data relevant to SA/DV, stalking and dating violence necessary to determine effectiveness of the project. • Provide outreach to underserved populations within the campus community and assist the DV Prosecutor with determining if there is a disparity in levels of service provided to underserved populations and develop mitigation plan and approach to address documented/suspected disparities (Director). • Coordinate design of fact sheets, brochures, flyers and similar instruments for distribution at community presentations, training sessions and similar events; or for distribution through electronic/internee media for enhancing services and improving protection and prevention for former and potential victims of domestic violence, sexual assault, dating violence and stalking (Director). • Assist with project evaluation, especially regarding impact upon campus community (Director). Resources- • Office space, communications and administrative capacities. • Staff, faculty and departmental support within the MSU community. • Contribute qualified personnel to prepare and conduct trainings and presentations as needed to achieve grant goals and objectives. • Coordinate with other MSU resources to ensure project implementation consistent with vision and purpose of the project. • Capacity to conduct outreach to underserved populations to determine best approaches and practices for providing increased levels of service regarding sexual assault, domestic violence, dating violence and stalking. • Contribute qualified personnel for IT, commercial design and graphics and similar technical tasks related to brochure development and social media/web-based outreach. Page 16 REVISED Memorandum of Understanding-, Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project Consortium, Bozeman, MT; October 2011 Capacity to coordinate with qualified personnel to assist in evaluating current policies and procedures; recommend revisions/modifications; identify gaps in services and similar technical and professional tasks necessary to develop and sustain an effective approach and best practices for the prevention of domestic violence, sexual assault, dating violence and stalking; and enhance protection and security for victims of violence against women. Montana State University Police Department a former member of the Gallatin Project ( Consortium) Responsibilities"" • Prepare for and participate in quarterly meetings of the 'Rural Project' (as designated by Chief of Police). • Attend OVW-sponsored training and technical assistance for developing best practices and improving approaches for the enhanced protection of victims (one police officer, as assigned by Chief of Police), • Assist with review, development and enhancement of policies, protocols and procedures among MOU collaborators derived from OVW-training and other resources for the enhanced protection of victims of DV, SA, Dating Violence and Stalking. (as designated by Chief of Police). • Serve as 'trained trainers' to other MOU collaborators, prosecutor staff, other law enforcement agencies, local governments and other community organizations that may potentially benefit from training and outreach, especially organizations serving or supporting victims. (as designated by Chief of Police). • Maintain data and identify any gaps in service, over-representation, or under- representation within underserved populations and develop approach for better serving these groups (as designated by Chief of Police). Resources • sworn law enforcement officers, civilian support personnel and Liaison to other university departments. • Use of vehicles for transportation of victims and witnesses when necessary and appropriate. • Disposable office supplies,printing and copying. Page 17 REVISED Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program.Gallatin Project Consortium, Bozeman, MT; October 2011 Hearts and Homes (a founding member of the Gallatin Project Consortium): Responsibilities (Note: all direct costs to Hearts and Homes resulting from participation in this grant proposal are assigned to grant funds consistent with the NOFA and Guidelines)— • Prepare for and participate in quarterly meetings of the 'Rural Project' (Co-Directors). • Attend training and assist with development and presentation of training materials specifically related to child and youth victims of domestic violence and sexual assault, either as primary or secondary victims (Director). • Provide emergency child care services to victims of domestic violence, sexual assault, dating violence and stalking facilitating victim participation in other services provided under this proposal while protecting victims and children from further harm (Director). • Assist with project evaluation. • Assist with data collection and maintenance. • Participate in community education and outreach events. Resources- • Physical resources including office and program space. • Qualified staff assigned to project. Page 18 REVISED Memorandum of Understanding., Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project Consortium, Bozeman, MT; October 2011 Sexual Assault Counseling Center (a -founding member of the Gallatin Project Consortium): Responsibilities (Note: all direct costs to SACC resulting from participation in this grant proposal are assigned to grant funds consistent with the NOFA and Guidelines)— • Prepare for and participate in quarterly meetings of the 'Rural Project' (Director). • Assist with review and revision of all victims services protocols, policies and procedures and serve as the 'lead reviewer' for instruments related to services for victims of sexual assault(Director). • Recruit, hire, assign work, supervise and provide administrative support for the Community Education Specialist. • Assist with design and maintenance of data base establishing baseline and monitoring services provided through this project (Director). • Assist with project evaluation(Director). Resources- • Qualified staff. • Access to community support services. • 24-hour crisis line. • Access to medical support services. Gallatin County (a founding member of the Gallatin Project Consortium):', Responsibilities: • Coordinate services to victims of sexual assault, domestic violence, stalking and dating violence (Victims Assistance Program Director). • Compile and maintain data base of all project activities and outcomes (V/W Advocate), • Apply best practices and increased services to victims as identified and developed through OVW training/TA resources and commitment of grant resources such as counseling and support (V/W Advocate). Resources- • Qualified staff. • County-wide sworn law enforcement. • Prosecution of violent crimes against women. • Office space, communications, computer access and file management. Page 19 REVISED Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project Consortium, Bozeman, MT, October 2011 We, the undersigned representatives of the organizations listed above are authorized to enter into this Memorandum of Understanding and designate the Planning and Development team members of the Gallatin Project Consortium: Rural Response for Protecting Child, Youth and Adult Victims of Sexual Assault, Domestic Violence, Dating Violence and Stalking. Furthermore, we understand and accept the roles listed above and are fully committed to working together to achieve the project's stated goals and objectives. Each of the undersigned approves the content of this application includin the proposed budget. Chris s City of Bozeman Date: It //u/// Iflich McLpde, Project Director, Bozeman Police Department Date: "Kristy AcFetridge, Director, HAVEN Date: 10 1 1 Anita Nybo, Co-Director,Y,7ASA/GAL Date: Nancy Mitchd1l, Co-Director, CASA/GAL Date: (L Alkina Sherstud, Director, VOICE Date: Jenny Ryan, ire tor, earts and Homes Date: Christina Powell, Director, SACC Date: ""William A. urdo-ck, mmission Chair, Gallatin County l6ate/ ""Robert Putzke, Chief of Police, MSU Police Department Date: 'The original MOU(March 2011)referenced submission of the request for funding to OVW. "Gallatin County participated in the proposal development process and is a'founding member' of the Gallatin Project Consortium. Other than adding Gallatin County,no other revisions were made to the list of partners, '" City of Bozeman DV Prosecutor Annie Rooney's name was deleted from this list, Ms. Rooney tenninated her employment with the City in August 2011. 'Kristy McFetridge replaced Stacey Lyons as HAVEN Director in May 2011. Page I 1 0 REVISED Memorandum of Understanding: Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project Consortium, Bozeman, MT; October 2011 Marty Lambert and Jan Brownell were not included in the original MOU(March 2011). The Victim/Witness Advocate position was eliminated from the City's responsibilities and added to Gallatin County. "fi The full FTE for the Community Education Specialist position is transferred to SACC. CES scope of work, including DV community outreach, is not modified. "The 0.5 FTE for the Community Education Specialist is modified to a full FTE for administrative purposes. Assigned tasks are not modified. Gallatin County is added as a partner to the MOU, Former HAVEN Director Stacey Lyons signed the original MOU. Ms. Lyons was replaced by Kristy McFetridge in May 2011, ""Mr, Murdock is added as signatory to the revised MOU. .... MSU Police is added as a partner to the MOU with Robert Putzke added as signatory Page � I I