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HomeMy WebLinkAboutAdopt the Tree Maintenance District (Forestry) Capital Improvement Plan for FY 2013-2017 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Chris Kukulski, City Manager Anna Rosenberry, Finance Director SUBJECT: Adoption of the Tree Maintenance District (Forestry) Capital Improvement Plan (CIP) for FY13-17 AGENDA ITEM TYPE: Consent MEETING DATE: December 5, 2011 RECOMMENDATION: Adoption of the Tree Maintenance District (Forestry) Capital Improvement Plan (CIP) for FY13-17. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. On November 14, the Commission held a policy discussion to review the proposed Tree Maintenance District (Forestry) Capital Improvement Plan (CIP) for FY13-17. As a result of that review, the attached CIP is recommended for approval. UNRESOLVED ISSUES: During the policy discussion, the City’s Vehicle/Equipment Replacement Policy was discussed, (Administrative Order 2010-04, found at: http://weblink.bozeman.net/WebLink8/0/doc/41332/Page1.aspx) Specifically, the need to amend section F and the amount of mileage to be reached before we plan to replace a vehicle. We agree that this section should be amended and will be preparing a change to the policy that will be in effect for the Fiscal Year 13 budget development. ALTERNATIVES: As suggested by the City Commission. 81 FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY13. Report compiled on: November 23, 2011 Attached: Tree Maintenance District (Forestry) CIP 82 Tree Maintenance DistrictCapital Improvement PlanFinancial SummaryCurrent YearFY12FY13FY14 FY15 FY16 FY17UnscheduledProjected Beginning Reserve Balance Dedicated to CIP23,649$           45,649$               157$                22,157$       18,377$        40,819$       ‐$                Plus:  Tree Mtc Revenues Dedicated to CIP22,000$           22,000$               22,000$           22,220$       22,442$        22,667$       ‐$                Less:  Scheduled CIP Project Costs‐$                  (67,492)$              ‐$                 (26,000)$      ‐$               ‐$              ‐$              Projected Year‐End Cash Dedicated to CIP45,649$           157$                     22,157$           18,377$       40,819$        63,486$       ‐$              Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14 FY15 FY16 FY17Estimated Annual Tree Mtc Revenues400,000$            400,000$               400,000$           400,000$       404,000$        408,040$          Estimated Annual Increase ‐ Attributed to Annexations‐                       0%0%1%1%1%Total Estimated Revenues400,000$            400,000$               400,000$           404,000$       408,040$        412,120$        Current Revenues Dedicated to CIP %5.5%5.5%5.5% 5.5% 5.5% 5.5%  Plus:  Increase Dedicated to CIP0.0%0.0%0.0% 0.0% 0.0% 0.0%  Total % Dedicated to CIP5.5%5.5%5.5% 5.5% 5.5% 5.5%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP22,000$              22,000$                  22,000$             22,220$         22,442$          22,667$          80,00070,00060,00050,00040,00030,00020,00010,0000FY13 FY14 FY15 FY16 FY17 UnscheduledTree Maintenance Projects & EquipmentPage 183 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Tree Maintenance DistrictFOR06FORESTRYCHIPPER$67,492FOR07FORESTRY1/2 TON TRUCK$26,000Summary for  Tree Maintenance District (2 items)Totals by year:$67,492$26,000FY13FY14FY15FY16UnscheduledFY17Page 284 CIP Project Fund Tree Maintenance District PROJECT NUMBER FOR06 DEPARTMENT FORESTRY PROJECT NAME CHIPPER FY13 $67,492 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This a request to replace a 2000 model chipper.This would be a scheduled equipment replacement as this chipper would be over 12 years old. This equipment would be powered by an alternative fuel such as BioDiesel. ALTERNATIVES CONSIDERED Continue to use older, less efficient model. Lease. As directed by Commission. ADVANTAGES OF APPROVAL Replacing the old chipper will provide the division with more reliable equipment, improved safty, use of alternative fuels, lower exhaust emissions, and more production due to improvements in design. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: no increase. A new chipper would be cheaper than the existing repairs required on the older model currently in use. FUNDING SOURCES 100% Tree Maintenance District Fund Revenue New Replacement Equipment Project FY17 85 CIP Project Fund Tree Maintenance District PROJECT NUMBER FOR07 DEPARTMENT FORESTRY PROJECT NAME 1/2 TON TRUCK FY13 FY14 FY15 $26,000 FY16 Unscheduled DESCRIPTION OF PROJECT This is a request to replace a 1999 pickup. This would be a scheduled replacement as this truck will be 15 years old. This truck would be passed on to another department such as Parks to be used by seasonal employees. ALTERNATIVES CONSIDERED Continue to use older, less fuel efficient model. Lease. As directed by Commission. ADVANTAGES OF APPROVAL Replacing this equipment provide the division with more reliable equipment, imporved safty, use of alternative fuels, lower exhaust emissions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Tree Maintenance District Fund Revenue New Replacement Equipment Project FY17 86