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Home My WebLink AboutAdopt the Street Reconstruction Capital Improvement Plan for FY 2013-2017 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Chris Kukulski, City Manager Anna Rosenberry, Finance Director SUBJECT: Adoption of the Street Reconstruction Capital Improvement Plan (CIP) for FY13-17 AGENDA ITEM TYPE: Consent MEETING DATE: December 5, 2011 RECOMMENDATION: Adoption of the Street Reconstruction Capital Improvement Plan (CIP) for FY13-17. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. On November 14, the Commission held a policy discussion to review the proposed Street Reconstruction Capital Improvement Plan (CIP) for FY13-17. As a result of that review, the attached CIP is recommended for approval. UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY13. Report compiled on: November 23, 2011 Attached: Street Reconstruction CIP 95 Street Reconstruction Capital Improvement PlanFinancial SummaryCurrent YearFY12 FY13 FY14 FY15 FY16 FY17UnscheduledProjected Beginning Reserve Balance Dedicated to CIP‐$ 159,952$ 304,752$ 384,452$ (331,051)$ 158,291$ Plus: Street Maintenance Assessments Dedicated159,952$ 319,800$ 479,700$ 484,497$ 489,342$ 494,235$ Less: Scheduled CIP Project Costs(175,000)$ (400,000)$ (1,200,000)$ ‐$ ‐$ (3,020,000)$ Projected Year‐End Cash Dedicated to CIP159,952$ 304,752$ 384,452$ (331,051)$ 158,291$ 652,526$ (3,020,000)$ Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14FY15 FY16 FY17Estimated Annual Street Reconstruction Revenue2,665,000$ 2,665,000$ 2,665,000$ 2,665,000$ 2,691,650$ 2,718,567$ Estimated Annual Increase ‐ Attributed to Annexations0%0%1%1%1%Total Estimated Revenues2,665,000$ 2,665,000$ 2,665,000$ 2,691,650$ 2,718,567$ 2,745,752$ Current Revenues Dedicated to CIP %0.0%6.0% 12.0% 18.0% 18.0% 18.0% Plus: Increase Dedicated to Reconstruction6.0%6.0%6.0%0.0% 0.0%0.0% Total % Dedicated to CIP6.0%12.0% 18.0% 18.0% 18.0% 18.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP159,900$ 319,800$ 479,700$ 484,497$ 489,342$ 494,235$ 3,500,0003,000,0002,500,0002,000,0001,500,0001,000,000500,0000FY13 FY14 FY15 FY16 FY17 UnscheduledStreet Reconstruction Projects Page 196 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Street ReconstructionREC01STREETSBaxter Lane (19th to Buckrake) ‐ a segment of the area included in Street Impact Fee item SIF02$175,000$350,000REC03STREETSBaxter Lane (Buckrake Lane to Davis) ‐ a segment of the area included in Street Impact Fee item SIF02$520,000REC04STREETSStory Street (Church Avenue To Tracy Avenue)$400,000REC05STREETSGrand Avenue (Olive Street to Garfield Street)$850,000REC06STREETSOlive Street (Church Avenue to 8th Avenue)$1,000,000REC07STREETSBaxter Lane (West of 7th Avenue)$900,000SIF08STREETSDurston Road (Fowler to Ferguson)$600,000Summary for Street Reconstruction (7 items)Totals by year:$175,000 $400,000 $1,200,000$3,020,000FY13FY14FY15FY16UnscheduledFY17Page 297 DURSTON RD W BABCOCK ST W MAIN ST S 19TH AVE N FERGUSON AVE N 19TH AVE DURSTON RD W MAIN ST HUFFINE LN N 7TH AVE DAVIS LN BAXTER LN W COLLEGE ST E MAIN ST W KAGY BLVD N ROUSE AVE W OAK ST N 7TH AVE N 19TH AVES 19TH AVEFOWLER LNCity Limits Durston(Feguson to Fowler) Baxter(Davis to Buckrake) Baxter(19th to Buckrake)Baxter(West of N 7th Ave) Olive(Church to 8th) Story(Church to Tracy) Grand(Olive to Garfield) 98 CIP Project Fund Street Reconstruction PROJECT NUMBER REC01 DEPARTMENT STREETS PROJECT NAME Baxter Lane (19th to Buckrake) - a segment of the area included in Street Impact Fee item SIF02 FY13 $175,000 FY14 FY15 $350,000 FY16 Unscheduled DESCRIPTION OF PROJECT Roadway has been widened in a piecemeal fashion as adjoining properties developed, and most of the work is needed on the north half. Some sections of original roadway remain, and may require additional structural strengthening prior to a mill and overlay. Project will also include curb, gutter sidewalk and bike lanes. ALTERNATIVES CONSIDERED None. Pavement maintenance activities deemed largely ineffective due to condition. ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Maintenance District - Reconstruction Funds New Replacement Equipment Project FY17 Page 3 99 CIP Project Fund Street Reconstruction PROJECT NUMBER REC03 DEPARTMENT STREETS PROJECT NAME Baxter Lane (Buckrake Lane to Davis) - a segment of the area included in Street Impact Fee item SIF02 FY13 FY14 FY15 FY16 Unscheduled $520,000 DESCRIPTION OF PROJECT This project includes installing curb, gutter, sidewalk and bike lanes on this section of Baxter Lane. ALTERNATIVES CONSIDERED None. Pavement maintenance activities deemed largely ineffective due to condition. ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Maintenance District - Reconstruction Funds, Street Impact Fees New Replacement Equipment Project FY17 Page 4 100 CIP Project Fund Street Reconstruction PROJECT NUMBER REC04 DEPARTMENT STREETS PROJECT NAME Story Street (Church Avenue To Tracy Avenue) FY13 FY14 $400,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Reconstruction of the street, including repairs to sidewalks, curbs, gutters and pedestrian ramps as needed. ALTERNATIVES CONSIDERED None. Pavement maintenance activities deemed largely ineffective due to condition. ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Should be reduced if consistent maintenance is performed on the rebuilt street. FUNDING SOURCES Street Reconstruction Funds New Replacement Equipment Project FY17 Page 5 101 CIP Project Fund Street Reconstruction PROJECT NUMBER REC05 DEPARTMENT STREETS PROJECT NAME Grand Avenue (Olive Street to Garfield Street) FY13 FY14 FY15 $850,000 FY16 Unscheduled DESCRIPTION OF PROJECT Reconstruction of the street, including repairs to sidewalks, curbs, gutters and pedestrian ramps as needed. ALTERNATIVES CONSIDERED None. Pavement maintenance activities deemed largely ineffective due to condition. ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Reconstruction Funds New Replacement Equipment Project FY17 Page 6 102 CIP Project Fund Street Reconstruction PROJECT NUMBER REC06 DEPARTMENT STREETS PROJECT NAME Olive Street (Church Avenue to 8th Avenue) FY13 FY14 FY15 FY16 Unscheduled $1,000,000 DESCRIPTION OF PROJECT Reconstruction of the street, including repairs to sidewalks, curbs, gutters and pedestrian ramps as needed. ALTERNATIVES CONSIDERED None. Pavement maintenance activities deemed largely ineffective due to condition. ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Reconstruction Funds New Replacement Equipment Project FY17 Page 7 103 CIP Project Fund Street Reconstruction PROJECT NUMBER REC07 DEPARTMENT STREETS PROJECT NAME Baxter Lane (West of 7th Avenue) FY13 FY14 FY15 FY16 Unscheduled $900,000 DESCRIPTION OF PROJECT Roadway has been widened in a piecemeal fashion as adjoining properties developed. Some sections of original roadway remain, and may require additional structural strengthening prior to a mill and overlay. Project will also include curb, gutter sidewalk and bike lanes. ALTERNATIVES CONSIDERED None. Pavement maintenance activities deemed largely ineffective due to condition. ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Reconstruction Funds, Street Impact Fees New Replacement Equipment Project FY17 Page 8 104 CIP Project Fund Street Reconstruction PROJECT NUMBER SIF08 DEPARTMENT STREETS PROJECT NAME Durston Road (Fowler to Ferguson) FY13 FY14 FY15 FY16 Unscheduled $600,000 DESCRIPTION OF PROJECT TOTAL PROJECT COST: $1,500,000. THIS PROJECT REQUIRES A SUBSTANTIAL AMOUNT OF STREET IMPACT FEE FUNDING = $900,000. Over recent years, Durston Road has been significantly improved, except for this small portion of the road. This ~1/4 mile length of road needs to be improved with completed sidewalks, bike lanes, and additional driving and turn lanes. ALTERNATIVES CONSIDERED none ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Maintence Reconstruction Funds, Street Impact Fees New Replacement Equipment Project FY17 Page 9 105