HomeMy WebLinkAboutAdopt the Street Maintenance District Capital Improvement Plan for FY 2013-2017
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Adoption of the Street Maintenance District Capital Improvement
Plan (CIP) for FY13-17
AGENDA ITEM TYPE: Consent
MEETING DATE: December 5, 2011
RECOMMENDATION: Adoption of the Street Maintenance District Capital
Improvement Plan (CIP) for FY13-17.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. On November 14, the
Commission held a policy discussion to review the proposed Street Maintenance District
Capital Improvement Plan (CIP) for FY13-17. As a result of that review, the attached CIP is
recommended for approval.
UNRESOLVED ISSUES: During the policy discussion, the City’s Vehicle/Equipment
Replacement Policy was discussed, (Administrative Order 2010-04, found at:
http://weblink.bozeman.net/WebLink8/0/doc/41332/Page1.aspx) Specifically, the need to amend
section F and the amount of mileage to be reached before we plan to replace a vehicle. We agree
that this section should be amended and will be preparing a change to the policy that will be in
effect for the Fiscal Year 13 budget development, likely effecting the budgeting for items listed
in STR01 – Street Service Trucks.
ALTERNATIVES: As suggested by the City Commission.
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FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY13.
Report compiled on: November 23, 2011
Attached: Street Maintenance District CIP
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Street Maintenance DistrictCapital Improvement PlanFinancial SummaryCurrent YearFY12FY13FY14 FY15 FY16 FY17UnscheduledProjected Beginning Reserve Balance Dedicated to CIP88,047$ 141,197$ 9,924$ 28,291$ 871$ 226,399$ Plus: Street Mtc Revenues Dedicated to CIP293,150$ 346,450$ 399,750$ 457,581$ 516,528$ 576,608$ ‐$ Less: Scheduled CIP Project Costs(240,000)$ (477,723)$ (381,383)$ (485,000)$ (291,000)$ (375,000)$ (220,000)$ Projected Year‐End Cash Dedicated to CIP141,197$ 9,924$ 28,291$ 871$ 226,399$ 428,007$ Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14 FY15 FY16 FY17Estimated Annual Street Mtc Revenues2,665,000$ 2,665,000$ 2,665,000$ 2,665,000$ 2,691,650$ 2,718,567$ Estimated Annual Increase ‐ Attributed to Annexations‐ 0%0%1%1%1%Total Estimated Revenues2,665,000$ 2,665,000$ 2,665,000$ 2,691,650$ 2,718,567$ 2,745,752$ Current Revenues Dedicated to CIP %11.0%11.0% 13.0% 15.0% 17.0% 19.0% Plus: Increase Dedicated to CIP0.0%2.0%2.0% 2.0% 2.0% 2.0% Total % Dedicated to CIP11.0%13.0% 15.0% 17.0% 19.0% 21.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP293,150$ 346,450$ 399,750$ 457,581$ 516,528$ 576,608$ 600,000500,000400,000300,000200,000100,0000FY13 FY14 FY15 FY16 FY17 UnscheduledStreet Maintenance Projects & Equipment Page 189
CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Street Maintenance DistrictPW01STREETSSHOPS FACILITY EXPANSION PLAN$10,000STR01STREETSSTREET SERVICE TRUCKS$47,244$66,000$66,000STR09STREETSLOADER$175,479STR11STREETSMEDIAN AND BOULEVARD MAINTENANCE$45,000$25,000$25,000$25,000$25,000STR17STREETSSINGLE AXEL DUMP TRUCK W/PLOW AND SANDER$140,383STR20STREETSBIKE PATH IMPROVEMENTS$25,000$25,000$25,000$25,000$25,000STR21STREETSCONVEYOR$35,000STR22STREETSGRADER LEASE$50,000$50,000$50,000$50,000$50,000STR30STREETSCONCRETE REPAIR PROGRAM$50,000$50,000$50,000STR33STREETSAsphalt Patch Truck$150,000STR34STREETSSWEEPERS$75,000$75,000$75,000$75,000$75,000STR35STREETSREGENERATIVE AIR SWEEPER$250,000STR36STREETSMECHNICAL SWEEPER$220,000WW23STREETSMINI EXCAVATOR & TRAILER$25,000Summary for Street Maintenance District (14 items)Totals by year:$477,723 $381,383 $485,000$291,000$220,000FY13FY14FY15FY16UnscheduledFY17$375,000Page 290