HomeMy WebLinkAboutAdopt the Fire Equipment & Capital Replacement Fund for FY 2013-2017
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Adoption of the Fire Equipment & Capital Replacement Fund Capital
Improvement Plan (CIP) for FY13-17
AGENDA ITEM TYPE: Consent
MEETING DATE: December 5, 2011
RECOMMENDATION: Adoption of the Fire Equipment & Capital Replacement Fund
Capital Improvement Plan (CIP) for FY13-17.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. On November 14, the
Commission held a policy discussion to review the proposed Fire Equipment & Capital
Replacement Fund Capital Improvement Plan (CIP) for FY13-17. As a result of that review,
the attached CIP is recommended for approval.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY13.
Report compiled on: November 23, 2011
Attached: Fire Equipment & Capital Replacement Fund CIP
73
Fire Equipment & Capital ReplacementCapital Improvement PlanFinancial SummaryCurrent YearFY12FY13FY14 FY15 FY16 FY17UnscheduledProjected Beginning Reserve Balance Dedicated to CIP205,000$ 598,248$ 851,914$ (48,240)$ 239,955$ 531,531$ Plus: Dedicated Tax Revenues 4 Mills328,248$ 331,530$ 334,846$ 338,194$ 341,576$ 344,992$ ‐$ Plus: General Fund Capital Carryover (Command Vehicle) 65,000$ Less: Scheduled CIP Project Costs‐$ (77,864)$ (1,235,000)$ (50,000)$ (50,000)$ (50,000)$ (65,000)$ Projected Year‐End Cash Dedicated to CIP598,248$ 851,914$ (48,240)$ 239,955$ 531,531$ 826,523$ Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14FY15 FY16 FY17Estimated Annual Tax Revenues328,248$ 328,248$ 331,530$ 334,846$ 338,194$ 341,576$ Estimated Annual Increase‐ 1%1%1%1%1%Total Estimated Revenues328,248$ 331,530$ 334,846$ 338,194$ 341,576$ 344,992$ Current Revenues Dedicated to CIP %100.0%100.0% 100.0% 100.0% 100.0% 100.0% Plus: Increase Dedicated to CIP0.0%0.0%0.0%0.0% 0.0% 0.0% Total % Dedicated to CIP100.0%100.0% 100.0% 100.0% 100.0% 100.0%Total Estimated Revenues Dedicated to CIP328 248$331 530$334 846$338 194$341 576$344 992$ProjectedProjectedTotal Estimated Revenues Dedicated to CIP328,248$ 331,530$ 334,846$ 338,194$ 341,576$ 344,992$ 1,400,0001,200,0001,000,000800,000600,000400,000200,0000Fire Equipment & Capital ReplacementsPage 174
CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Fire Equip & Capital ReplacementFE02FIREREPLACEMENT OF LADDER TRUCK$1,200,000FE03FIREFIRE STATION #1 REMODEL ‐ SCHEMATIC DESIGN$42,864FE04FIRECOMMAND VEHICLE ‐ BATTALION CHIEF$65,000FE05FIREDefibrillator Replacement Program$35,000$35,000FE06FIREPortable Radio Replacement Program$50,000$50,000$50,000Summary for Fire Equip & Capital Replacement (5 items)Totals by year:$77,864 $1,235,000 $50,000$50,000$65,000FY13FY14FY15FY16UnscheduledFY17$50,000Page 275
CIP Project Fund
Fire Equip & Capital Replacement
PROJECT NUMBER
FE02
DEPARTMENT
FIRE
PROJECT NAME
REPLACEMENT OF LADDER TRUCK
FY13 FY14
$1,200,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This project will fund the purchase and equipment of a new aerial platform truck for the fire department in FY14 An aerial
platform truck is different from a ladder truck in that it has a platform at the tip of the ladder that allows firefighters to operate
water streams and perform rescue and other operations from the tip of the ladder device while it is in operation, a capability we
do not currently have. The City’s ladder truck was purchased in 1986 and has served the community well for over 20 years.
Recent required annual UL ladder tests have revealed that the ladder beds are beginning to twist and warp from use and age.
Additionally, the open air rear cab violates current firefighter safety requirements of NFPA as firefighters are exposed to traffic
during responses and are not protected in the event of a crash. At the time of its replacement this apparatus will be 27 years old.
ALTERNATIVES CONSIDERED
Continue to use current ladder truck until it must be taken out of service, have present ladder and cab refurbished at
manufacturing facility, purchase used aerial platform truck, lease/purchase new aerial platform truck.
ADVANTAGES OF APPROVAL
Provide a critical life-safety resource that will enhance the fire department’s ability to protect the city and its residents. This aerial
device is particularly important to provide fire and rescue services to the downtown area, large commercial structures and multi-
family residential structures. It will also gain us important points in ISO’s scoring matrix.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Our costs will increase based upon insurance, maintenance and repair, lubricants, fuel
and oil expenses. Further increases will occur based also upon the actual number of responses and hours used. Our current
maintenance fund will be used for this vehicle.
FUNDING SOURCES
100% Fire Equipment & Capital Replacement Fund
New
Replacement
Equipment
Project
FY17
Page 3
76
CIP Project Fund
Fire Equip & Capital Replacement
PROJECT NUMBER
FE03
DEPARTMENT
FIRE
PROJECT NAME
FIRE STATION #1 REMODEL - SCHEMATIC DESIGN
FY13
$42,864
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The purpose of this project is to create a long term facility plan for the existing Fire Station One building located at 34 North Rouse. Currently
there are several projects proposed for this facility, all in different budgets. Existing needs related to re-roofing, heating and ventilation systems,
repairs identified in the Facility Condition Index’s, expansion to upper levels for the Fire Department and projected temporary expansion of the
Police Department side all need to be coordinated. As all of these items interrelate it is important that a facility wide plan be created. As the
Fire Department Station Location and Staffing Study showed, the location of this station is ideal for the area it serves. We intend to remain here
for the foreseeable future. We are proposing the schematic design to guide future projects to improve the current living conditions, increase
space for existing Firefighters and prepare for future increases in staffing as our community continues to grow. The study is divided into two
specific parts. Part one, (Condition Assessment and Feasibility Report, $17,885) and Part two, (Programming and Conceptual Design, $24,979)
This project will not proceed to Part two if the information gathered in Part one shows that the building is not structurally capable of being
expanded.
ALTERNATIVES CONSIDERED
Continue with utilizing the existing station as is. Continue to coordinate projects and maintain facility as reasonably as possible.
This project is divided into two specific parts to allow for alternative options. A key component to the first section is the seismic
and structural feasibility of the facility. This portion will give us the information to decide if we will be able to proceed with the
ADVANTAGES OF APPROVAL
This project will create a “plan” for the future needs of this facility.
It will coordinate several different projects proposed for this structure thus potentially saving unnecessary costs related to timing
of the individual projects.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: This is a onetime expense for the plan. The plan will identify future estimated costs
for construction related to this building.
FUNDING SOURCES
100% Fire Capital & Equipment Replacement Fund.
New
Replacement
Equipment
Project
FY17
77
CIP Project Fund
Fire Equip & Capital Replacement
PROJECT NUMBER
FE04
DEPARTMENT
FIRE
PROJECT NAME
COMMAND VEHICLE - BATTALION CHIEF
FY13 FY14 FY15 FY16 Unscheduled
$65,000
DESCRIPTION OF PROJECT
$65,000 Total: $35,000 for flex-fuel SUV, plus $30,000 equipment (radios, MDT, emergency response & lighting package and
installation) Moved to unscheduled, pending hiring of the positions. This project would fund the purchase and equipping of an
emergency response vehicle for the department’s shift supervisor. This is a new position funded through the fire department mill
levy that will be responsible for the daily operations of the department’s 3 fire stations, including incident command and
management of emergency scenes. The equipment purchased with this vehicle may be transferable to another vehicle depending
on technology changes and requirements. This project will need to move from unscheduled to scheduled once Battalion Chiefs
are approved.
ALTERNATIVES CONSIDERED
Purchase a used vehicle although the equipment (radios, response equipment, MDT, etc.) will still have to be funded in order to
make any vehicle usable in this role.
ADVANTAGES OF APPROVAL
Reduce wear and tear of larger fire engines as the shift supervisor will assume most of the routine operational readiness functions
and coordination of the 3 fire stations (station supplies, mail, administrative duties, etc.). Provide a greater level of current staff
efficiency by assuming incident management and coordination roles allowing fire suppression staff to fulfill response roles.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: routine maintenance including oil changes and normal wear and tear items should be
similar to current staff vehicles. Fuel usage will be determined by job function and call volume.
FUNDING SOURCES
100% Fire Equipment & Capital Replacement Fund
New
Replacement
Equipment
Project
FY17
Page 5
78
CIP Project Fund
Fire Equip & Capital Replacement
PROJECT NUMBER
FE05
DEPARTMENT
FIRE
PROJECT NAME
Defibrillator Replacement Program
FY13
$35,000
FY14
$35,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This project is to replace the defibrillators on Engine Two and Engine Three. Currently we are using a Lifepak 12’s which have
come to the end of their serviceable lifespan. Engine Two’s Defibrillator is over 10 years old and Engine Three’s is over 8 years
old. These devices are used to read heart rhythms, shock shockable rhythms, monitor heart rates and carbon monoxide levels
and transmit all related data to the emergency room thus improving patient outcomes. These devices are part of providing an
Advanced Life Support level of service to our customers. This project would replace these two pieces of equipment over the
span of two years. ONE of these items was included in our recent Assistance to Firefighters Grant Request.
ALTERNATIVES CONSIDERED
Continue to use existing Lifepak 12’s until they are no longer supported by the manufacture.
ADVANTAGES OF APPROVAL
Replacing these pieces of equipment will ensure reliability for the foreseeable future. They will also help standardize our
equipment as we have a Lifepak 15 in service on Engine One. These tools also allow our paramedics to provide a more thorough
and detailed level of service to our customers.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
As these items are replacement items for equipment already in service additional operating costs should be minimal
FUNDING SOURCES
100% Fire Equipment & Capital Replacement Fund
New
Replacement
Equipment
Project
FY17
Page 6
79
CIP Project Fund
Fire Equip & Capital Replacement
PROJECT NUMBER
FE06
DEPARTMENT
FIRE
PROJECT NAME
Portable Radio Replacement Program
FY13 FY14 FY15
$50,000
FY16
$50,000
Unscheduled
DESCRIPTION OF PROJECT
This plan allows for 10 fire portable radios to be replaced each year, including all of the software, programming and peripheral
accessories. This is planned replacement of radios at the end of their predicted usable life, estimated between six and ten years.
This will provide for seamless communication and response capabilities as the radios become less reliable and repair is no longer
a financially prudent option. Portable (or handheld) radios are an essential item in the operation of the Bozeman Fire
Department. Fire radios must be available for fire use 24 hours a day, 365 days a year. These radios are assigned to the three
stations, captains and management staff and are used daily. These radios will be replaced only when they are unservicable.
ALTERNATIVES CONSIDERED
none
ADVANTAGES OF APPROVAL
This ensures safe and reliable emergency communications and response. Program allows for planned and predictable need for
equipment replacement. Clear and dependable communication allows for quick and efficient emergency deployment and the
required level of firefighter safety.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
As these are replacement radios we anticipate very little increases operating costs.
FUNDING SOURCES
100% Fire Equipment & Capital Replacement Fund
New
Replacement
Equipment
Project
FY17
$50,000
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80