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Home My WebLink AboutPresentation of parts of the Recommended Capital Improvement Plan for FY 2013-2017 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Chris Kukulski, City Manager Anna Rosenberry, Finance Director SUBJECT: Presentation of parts of the Recommended Capital Improvements Plan (CIP) for FY2013-2017 AGENDA ITEM TYPE: Policy Discussion MEETING DATE: November 21, 2011 RECOMMENDATION: Listen to Presentation, ask questions and take public comment. Direct staff to bring back CIP for adoption, with or without changes, on a future Consent or Action Item agenda. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. The Commission usually then holds a public hearing and adopts the plan in parts, over the course of a number of meetings. This year, we have made a concerted effort to prepare the Recommended Plan so that the Commission could hold hearings and adopt it well in advance of upcoming budget development, and prior to the holidays, if they were are inclined. We have also continued to use the database system that was developed last year. If you would like to see changes to the plan format, please feel free to suggest them. We are trying to continuously improve this important document and process. 49 Tentative Presentation Order: November 14: Begin Presentations – If we are unable to cover all of these areas, move them to a future agenda. Building Inspection Fund CIP Fire Equipment & Capital Replacement Fund CIP Tree Maintenance Fund CIP Street Maintenance CIP Curb Replacement CIP Street Reconstruction CIP November 21: Water Fund CIP Wastewater Fund CIP Solid Waste Fund CIP December 5: Impact Fee CIP’s (Water/Sewer/Street/Fire) • These are being reviewed by the Impact Fee Advisory Board. They have recommended adoption of a Water, Wastewater and Fire Impact Fee CIP. They will vote on the recommended Street Impact Fee CIP at their meeting on November 10. December 12: General Fund CIP UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY13. Report compiled on: November 4, 2011 50 Water FundCapital Improvement PlanFinancial SummaryCurrent YearFY12FY13FY14 FY15 FY16 FY17UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 3,375,761$ 2,619,648$ 78,216$ 2,221,258$ 3,059,033$ 3,966,902$ ‐$ Plus: Water Revenues Dedicated to CIP1,593,103$ 1,664,792$ 1,739,708$ 1,817,995$ 1,899,804$ 1,975,797$ ‐$ Plus: WTP Loan Proceeds8,000,000$ 7,000,000$ 1,500,000$ ‐$ Less: Scheduled CIP Project Costs(10,349,216)$ (11,206,224)$ (1,096,665)$ (980,220)$ (991,935)$ (1,119,645)$ ‐$ Projected Year‐End Cash Dedicated to CIP2,619,648$ 78,216$ 2,221,258$ 3,059,033$ 3,966,902$ 4,823,054$ ‐$ Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14FY15 FY16 FY17Estimated Annual Water Revenues6,098,000$ 6,372,410$ 6,659,168$ 6,958,831$ 7,271,978$ 7,599,217$ Estimated Annual Increase4.5%4.5%4.5%4.5% 4.5%4%Total Estimated Revenues6,372,410$ 6,659,168$ 6,958,831$ 7,271,978$ 7,599,217$ 7,903,186$ Current Revenues Dedicated to CIP %25.0%25.0% 25.0% 25.0% 25.0% 25.0% Plus: Increase Dedicated to CIP0.0%0.0%0.0%0.0% 0.0%0.0% Total % Dedicated to CIP25.0%25.0% 25.0% 25.0% 25.0% 25.0%TtlEti tdRDdi tdt CIP1 593 103$1 664 792$1 739 708$1 817 995$1 899 804$1 975 797$ProjectedProjectedTotal Estimated Revenues Dedicated to CIP1,593,103$ 1,664,792$ 1,739,708$ 1,817,995$ 1,899,804$ 1,975,797$ 12,000,00010,000,0008,000,0006,000,0004,000,0002,000,0000Water Fund Projects & Equipment Page 151 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Water FundPW01WATER OPSSHOPS FACILITY EXPANSION PLAN$10,000W03WATER OPSENGINEERING/DESIGN for ANNUAL WATER PIPE REPLACEMENT PROGRAM$22,500$22,500$22,500$22,500W04‐13WATER OPSWATER PIPE REPLACEMENT PROGRAM$1,205,720W04‐14WATER OPSWATER PIPE REPLACEMENT PROGRAM$974,165W04‐15WATER OPSWATER PIPE REPLACEMENT PROGRAM$947,720W04‐16WATER OPSWATER PIPE REPLACEMENT PROGRAM$969,435W04‐17WATER OPSWATER PIPE REPLACEMENT PROGRAM$1,097,145W12WATER OPS1 TON TRUCK WITH HOIST$46,794W17WATER OPS1/2 TON TRUCK$37,856W24WATER OPSFixed Base Meter Read System$90,000$60,000WW23WATER OPSMINI EXCAVATOR & TRAILER$25,000W07WATER PLANTWATER TREATMENT PLANT 22MG MEMBRANE PLANT$9,800,854W25WATER PLANTReplacement Vehicle$40,000Summary for Water Fund (13 items)Totals by year:$11,206,224 $1,096,665 $980,220$991,935FY13FY14FY15FY16UnscheduledFY17$1,119,645Page 252 CIP Project Fund Water Fund PROJECT NUMBER PW01 DEPARTMENT WATER OPS PROJECT NAME SHOPS FACILITY EXPANSION PLAN FY13 FY14 FY15 $10,000 FY16 Unscheduled DESCRIPTION OF PROJECT The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal, Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the remaining divisions. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000). New Replacement Equipment Project FY17 Page 3 53 CIP Project Fund Water Fund PROJECT NUMBER W03 DEPARTMENT WATER OPS PROJECT NAME ENGINEERING/DESIGN for ANNUAL WATER PIPE REPLACEMENT PROGRAM FY13 FY14 $22,500 FY15 $22,500 FY16 $22,500 Unscheduled DESCRIPTION OF PROJECT This item provides for design work to be completed every year, in anticipation of the Annual System Upgrades. As the Water Operations Division operates the existing system, maintenance projects become apparent. Given our knowledge of system conditions today, the following projects are candidates for design funding and were identified in the Facility Plan: 1. South 8th Avenue , 2. Koch: Lindley to Bozeman, 3. Lindley: Olive to Koch, 4. S. Bozeman: Olive to Story As annual operations occur, other more-urgent projects may be identified and designed under this project heading. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the design of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Water Utility Fund New Replacement Equipment Project FY17 $22,500 Page 4 54 CIP Project Fund Water Fund PROJECT NUMBER W04-13 DEPARTMENT WATER OPS PROJECT NAME WATER PIPE REPLACEMENT PROGRAM FY13 $1,205,720 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT PROJECT AREA: Mendenhall St: N. 8th Ave - N. Broadway Ave. The timing is important so that we can mill and overlay Mendehall with Gas Tax Funds, as soon as possible after the water pipes are replaced. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the construction of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: Incremental increases in general maintenance costs. Current cost estimate of $12,500 per water-main mile maintained annually. FUNDING SOURCES 100% Water Utility Fund New Replacement Equipment Project FY17 Page 5 55 CIP Project Fund Water Fund PROJECT NUMBER W04-14 DEPARTMENT WATER OPS PROJECT NAME WATER PIPE REPLACEMENT PROGRAM FY13 FY14 $974,165 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT PROJECT AREA: N. Montana Ave: E. Lamme St - E. Peach St N. Montana Ave: E. Tamarack St - S. 34' N. Montana Ave: E. Peach St - E. Tamarack St E. Story St: S. Tracy Ave - S. Church Ave Dell Place: Alderson Ct - E. Story St. The timing of this project is based on our need to mill-overlay N. Montana Ave. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the construction of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: Incremental increases in general maintenance costs. Current cost estimate of $12,500 per water-main mile maintained annually. FUNDING SOURCES 100% Water Utility Fund New Replacement Equipment Project FY17 Page 6 56 CIP Project Fund Water Fund PROJECT NUMBER W04-15 DEPARTMENT WATER OPS PROJECT NAME WATER PIPE REPLACEMENT PROGRAM FY13 FY14 FY15 $947,720 FY16 Unscheduled DESCRIPTION OF PROJECT PROJECT AREA: S. Grand Ave: W. Garfield St - W. College St S. Grand Ave: W College St - W. Main St. The timing of this project is critical to our need to mill-overlay S. Grand Ave. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the construction of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: Incremental increases in general maintenance costs. Current cost estimate of $12,500 per water-main mile maintained annually. FUNDING SOURCES 100% Water Utility Fund New Replacement Equipment Project FY17 Page 7 57 CIP Project Fund Water Fund PROJECT NUMBER W04-16 DEPARTMENT WATER OPS PROJECT NAME WATER PIPE REPLACEMENT PROGRAM FY13 FY14 FY15 FY16 $969,435 Unscheduled DESCRIPTION OF PROJECT PROJECT AREA: S. Tracy Ave: W. Garfield St - E. Story St N. Willson Ave: W. Lamme St - W. Short St W. Babcock St: S. 10th Ave - S. 8th Ave N. Montana Ave: E. Tamarack St - N End of Existing. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the construction of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: Incremental increases in general maintenance costs. Current cost estimate of $12,500 per water-main mile maintained annually. FUNDING SOURCES 100% Water Utility Fund New Replacement Equipment Project FY17 Page 8 58 CIP Project Fund Water Fund PROJECT NUMBER W04-17 DEPARTMENT WATER OPS PROJECT NAME WATER PIPE REPLACEMENT PROGRAM FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT PROJECT AREA: W Olive St: S. 5th Ave - S. 3rd Ave W. Olive St: S. 6th Ave - S. 5th Ave N. Grand Ave: W. Lamme St - W. Peach St N. 5th Ave: W. Aspen St - W. Tamarack St S. 3rd Ave: W. Harrison Ave - W. Curtiss St ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the construction of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: Incremental increases in general maintenance costs. Current cost estimate of $12,500 per water-main mile maintained annually. FUNDING SOURCES 100% Water Utility Fund New Replacement Equipment Project FY17 $1,097,145 Page 9 59 CIP Project Fund Water Fund PROJECT NUMBER W07 DEPARTMENT WATER PLANT PROJECT NAME WATER TREATMENT PLANT 22MG MEMBRANE PLANT FY13 $9,800,854 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This new Membrane Filter Treatment Plant is the preferred water treatment alternative identified in the adopted Water Facility Plan. It is recommended to be built with an initial configuration providing 22MGD of water treatment capacity, with future expansion capability to 36MGD. This addresses both the 10- and 20- year capacity requirement forecast for the City’s water treatment system. It is expected to be online by October 2013. The current 15MGD WTP equipment is nearing the end of its useful life; the plant’s direct filtration treatment process, while effective most of the year, becomes only marginally effective during spring runoff or flash thunderstorms in the watershed, dropping plant efficiency as low as 70%; and, rapid population growth and expansion of city water services is increasing demand for water. The current plant capacity may be exceeded in as few as five years. ALTERNATIVES CONSIDERED The Water Facility Plan considered numerous alternatives for water treatment. This was identified as the preferred alternative in the adopted plan. ADVANTAGES OF APPROVAL Planning for increased water supply to meet growing demands and to replace existing equipment that is at the end of its useful life. The New Plant will be located at the current site in a 49,620 sf building located directly north of the plant. It will include pre- oxidation, coagulation, flocculation, settling, strainers, membrane flitration, dissolved air flotation thickeners, disinfection, PH adjustment for corrosion control, drying beds, lagoon, and ancillary facilities. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This plant is not estimated require an addition to existing plant staff. Annual O&M costs = est. $1,735,901 (including existing staff plus new plant expenses). None of these costs can be paid with Impact Fees. FUNDING SOURCES The most recent estimate of plant costs was provided in the Fall of 2010, at a total of $40.7 Million. It is estimated that 33% of total project costs (approx $13.4 Milion) are related to capacity expansion of the plant, and therefore are eligible for impact fee funding. TOTAL PROEJCT: FY08 Pilot Testing: $200,000. FY09,FY10, FY11 Design and Membrane equipment deposit, construction $7,267,000. FY12 $16,460,000. FY13 $16,460,000. New Replacement Equipment Project FY17 Page 10 60 CIP Project Fund Water Fund PROJECT NUMBER W12 DEPARTMENT WATER OPS PROJECT NAME 1 TON TRUCK WITH HOIST FY13 $46,794 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This request replaces asset # 2914, a 2001 Dodge 1-ton with a 1-ton truck with a hoist. This truck is used daily in both water and sewer operations to transport personnel and equipment, and responds to water and sewer line emergencies. This particular truck has proven to be a very unreliable vehicle; the transmission has been replaced twice. Because of reliability problems and maintenance costs, we are recommending replacing this vehicle sooner than customary. Flex Fuel Vehicles will be purchased. ALTERNATIVES CONSIDERED Keep the trucks and spend maintenance dollars to have truck serviceable ADVANTAGES OF APPROVAL Advantages to the City for approving this request include savings on fuel. The new vehicles will improve safety of crews, there would be lower repair costs and it would help maintain current operations levels. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Water Utility Fund New Replacement Equipment Project FY17 Page 11 61 CIP Project Fund Water Fund PROJECT NUMBER W17 DEPARTMENT WATER OPS PROJECT NAME 1/2 TON TRUCK FY13 $37,856 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This vehicle replaces current asset #2647, a 1998 Chevy 4x4. It will be replaced once it approaches 100,000 miles, estimated to be FY13. This truck is used in our water valve operation program and is used in various light duty jobs. ALTERNATIVES CONSIDERED Continue to use older vehicle which is becoming unreliable and costly to maintain. ADVANTAGES OF APPROVAL Increased reliability and safety for staff and water operations. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Operating and repair costs are expected to be lower than the existing vehicle. FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY17 Page 12 62 CIP Project Fund Water Fund PROJECT NUMBER W24 DEPARTMENT WATER OPS PROJECT NAME Fixed Base Meter Read System FY13 $90,000 FY14 $60,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This system will consist of fixed radio reMivers that are placed on city structures throughout town. The meters that are currently in place constantly transmit meter read data, instead of driving once a month around the city collecting reads, the receivers will automatically collect the data daily and transmit that either through the intranet or cell phone modems to finance and the city shops. We plan on deploying the receivers starting in FY 13, with completion in FY14. Radio studies have the number of receivers at 14 but our vendor states with a new model of receiver coming out next year that number should go below 10. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Allows daily readings of the water meters and will allow staff to quickly respond to potential water leaks, meter tampering and backflow events. Will eliminate driving in the areas that are being read by the fixed base units. This will allow us to contact customers at the start of a leak event and save both money and water. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Water Utility Fund New Replacement Equipment Project FY17 Page 13 63 CIP Project Fund Water Fund PROJECT NUMBER W25 DEPARTMENT WATER PLANT PROJECT NAME Replacement Vehicle FY13 FY14 $40,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Replacement 4-wheel Drive ½ Ton pick-up, replaces 1997 ¾ ton pick-up that currently has 97,400 miles ALTERNATIVES CONSIDERED Keep existing unit in service ADVANTAGES OF APPROVAL More reliable, more fuel efficient vehicle ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED none FUNDING SOURCES Water Rates New Replacement Equipment Project FY17 Page 14 64 CIP Project Fund Water Fund PROJECT NUMBER WW23 DEPARTMENT WATER OPS PROJECT NAME MINI EXCAVATOR & TRAILER FY13 $25,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This piece of equipment due to it’s small size, is very useful in excavating where the backhoe cannot fit or due to it’s weight will damage sidewalks and lawns. This purchase of equipment and trailer will also be shared with the Streets Department. ALTERNATIVES CONSIDERED Continue to rent this piece of equipment ADVANTAGES OF APPROVAL Give’s both the Water and Street Departments a piece of equipment that can work in small spaces ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than a normal size backhoe FUNDING SOURCES Total Cost $75,000, split 3-ways between Water Fund, Wastewater Fund, and Street Maintenance Fund ($25,000 each.) New Replacement Equipment Project FY17 Page 15 65 Wastewater FundCapital Improvement PlanFinancial SummaryCurrent YearFY12FY13FY14 FY15 FY16 FY17UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 2,490,000$ 1,836,580$ 1,899,722$ 2,182,751$ 2,379,612$ 2,971,474$ ‐$ Plus: Wastewater Revenues Dedicated to CIP1,241,260$ 1,315,736$ 1,394,680$ 1,478,361$ 1,567,062$ 1,629,745$ ‐$ Less: Scheduled CIP Project Costs(1,894,680)$ (1,252,594)$ (1,111,650)$ (1,281,500)$ (975,200)$ (825,700)$ (5,215,000)$ Projected Year‐End Cash Dedicated to CIP1,836,580$ 1,899,722$ 2,182,751$ 2,379,612$ 2,971,474$ 3,775,519$ (5,215,000)$ Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14FY15 FY16 FY17Estimated Annual Wastewater Revenues5,855,000$ 6,206,300$ 6,578,678$ 6,973,399$ 7,391,803$ 7,835,311$ Estimated Annual Increase6.0%6%6%6%6%4%Total Estimated Revenues6,206,300$ 6,578,678$ 6,973,399$ 7,391,803$ 7,835,311$ 8,148,723$ Current Revenues Dedicated to CIP %20.0%20.0% 20.0% 20.0% 20.0% 20.0% Plus: Increase Dedicated to CIP0.0%0.0%0.0%0.0% 0.0%0.0% Total % Dedicated to CIP20.0%20.0% 20.0% 20.0% 20.0% 20.0%TtlEti tdRDdi tdt CIP1 241 260$1 315 736$1 394 680$1 478 361$1 567 062$1 629 745$ProjectedProjectedTotal Estimated Revenues Dedicated to CIP1,241,260$ 1,315,736$ 1,394,680$ 1,478,361$ 1,567,062$ 1,629,745$ 6,000,0005,000,0004,000,0003,000,0002,000,0001,000,0000Wastewater Fund Projects & Equipment Page 166 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Wastewater FundWW28WRF PLANTDESIGN PHASE II ‐ WRF PLANT IMPROVEMENTS$2,615,000WW29WRF PLANTENERGY RECOVERY (METHANE CO‐GENERATION) PROJECT$2,600,000WW30WRF PLANTREPLACE DIGESTER MIXERS$41,000$41,000PW01WW OPSSHOPS FACILITY EXPANSION PLAN$10,000WW02WW OPS1 TON TRUCK WITH HOIST$45,000WW03WW OPS1/2 TON FLEX FUEL TRUCK$25,000WW07WW OPSENGINEERING/DESIGN for ANNUAL WASTEWATER PIPE REPLACEMENTS$22,500$22,500$22,500$22,500$22,500WW08‐13WW OPSWASTEWATER SYSTEM UPGRADES ANNUAL$886,000WW08‐14WW OPSWASTEWATER PIPE REPLACEMENT PROGRAM$1,003,150WW08‐15WW OPSWASTEWATER PIPE REPLACEMENT PROGRAM$914,000WW08‐16WW OPSWASTEWATER PIPE REPLACEMENT PROGRAM$952,700WW08‐17WW OPSWASTEWATER PIPE REPLACEMENT PROGRAM$803,200WW21WW OPSFLUSHER TRUCK$253,094WW23WW OPSMINI EXCAVATOR & TRAILER$25,000WW26WW OPSFLUSHER VAC TRUCK REPLACEMENT$335,000Summary for Wastewater Fund (15 items)Totals by year:$1,252,594 $1,111,650 $1,281,500$975,200$5,215,000FY13FY14FY15FY16UnscheduledFY17$825,700Page 267 CIP Project Fund Wastewater Fund PROJECT NUMBER PW01 DEPARTMENT WW OPS PROJECT NAME SHOPS FACILITY EXPANSION PLAN FY13 FY14 FY15 $10,000 FY16 Unscheduled DESCRIPTION OF PROJECT The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal, Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the remaining divisions. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000). New Replacement Equipment Project FY17 Page 3 68 CIP Project Fund Wastewater Fund PROJECT NUMBER WW02 DEPARTMENT WW OPS PROJECT NAME 1 TON TRUCK WITH HOIST FY13 FY14 $45,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT FY12: Replaces a 2000 1-ton truck with a hoist. At the time of replacement, this truck will be 11 years old. Replaces a 2004 Ford F250, asset #3232. At the time of replacement, this truck will be over 10 years old. While this vehicle is only 10 years old, its not big enough to properly function as a service truck; very limited carrying capacity. It will be passed down to another department for continued use within the city. These trucks are used daily in both water and sewer operations to transport personnel and equipment. The existing truck will not be traded in; it will be utilized as a back-up vehicle when needed. ALTERNATIVES CONSIDERED Keep the truck and spend maintenance dollars to have truck serviceable. ADVANTAGES OF APPROVAL Advantages to the City for approving this request include savings on fuel and emissions. The new vehicles will improve safety of crews, there would be lower repair costs and it would help maintain current operations levels. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Utility Revenue New Replacement Equipment Project FY17 Page 4 69 CIP Project Fund Wastewater Fund PROJECT NUMBER WW03 DEPARTMENT WW OPS PROJECT NAME 1/2 TON FLEX FUEL TRUCK FY13 $25,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This is to replace asset # 2916 which is a 2001 Dodge Dakota ½ ton pickup. At the time replaced, this vehicle will be 12 years old and have approx 100,000 miles. This truck is used to transport operations crews performing one call locates. Crews respond to over 5,000 calls a year for locate requests. The existing vehicle will be traded in, to reduce the total purchase price. ALTERNATIVES CONSIDERED Continue to use older vehicle which is extremely small for the average water department employee. ADVANTAGES OF APPROVAL Advantages to the City for approving this request include continued reliability in water operations. Repair and maintenance costs will be minimized with replacement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Fund New Replacement Equipment Project FY17 Page 5 70 CIP Project Fund Wastewater Fund PROJECT NUMBER WW07 DEPARTMENT WW OPS PROJECT NAME ENGINEERING/DESIGN for ANNUAL WASTEWATER PIPE REPLACEMENTS FY13 $22,500 FY14 $22,500 FY15 $22,500 FY16 $22,500 Unscheduled DESCRIPTION OF PROJECT This item provides for design work to be completed every-other year, in anticipation of the Annual System Upgrades. As the Wastewater Operations Division televises (views) the existing system, maintenance projects become apparent. As annual televising continues, other more- urgent projects may be identified and designed under this project heading. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for design of necessary sewer system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Utility Fund New Replacement Equipment Project FY17 $22,500 Page 6 71 CIP Project Fund Wastewater Fund PROJECT NUMBER WW08-13 DEPARTMENT WW OPS PROJECT NAME WASTEWATER SYSTEM UPGRADES ANNUAL FY13 $886,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT PROJECT AREA: W. Main St: N. 7th Ave - N. Grand Ave W. Main St: N. Grand Ave - N. Tracy Ave, E. Main St: N. Tracy Ave - N. Black Ave E. Main St: N. Black Ave - N. Church Ave, E Mendenhall St: N. 7th Ave - N. Grand Ave W. Lamme St: N. 7th Ave - Mid block East, W. Lamme St: N. 5th Ave - N. Grand Ave W. Beall St: N. 5th Ave - N. 3rd Ave, N. 3rd Ave: W. Beall St - W. Villard St N. 3rd Ave: W. Villard St - W. Peach St, N. 4th Ave: W. Villard St - W. Short St N. 5th Ave: W. Beall St - W. Peach St, N. 6th Ave: W. Villard St - N. 5th Ave N. 7th Ave: W. Villard St - W. Peach St, W. Peach St: N. 7th Ave - N. Grand Ave ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the construction of necessary sewer system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Utility Fund New Replacement Equipment Project FY17 Page 7 72 CIP Project Fund Wastewater Fund PROJECT NUMBER WW08-14 DEPARTMENT WW OPS PROJECT NAME WASTEWATER PIPE REPLACEMENT PROGRAM FY13 FY14 $1,003,150 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT PROJECT AREA: N. Grand Ave: W. Mendenhall St - W. Main St S. Grand Ave: W. Main St - W. Babcock St S. Grand Ave: W. Babcock St - S. End of Line N. Willson Ave: W. Mendenhall St - W. Main St N. Willson Ave: W. Main St - W. Hayes St S. Tracy Ave: W. Main St - W. Garfield St ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the construction of necessary sewer system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Utility Fund New Replacement Equipment Project FY17 Page 8 73 CIP Project Fund Wastewater Fund PROJECT NUMBER WW08-15 DEPARTMENT WW OPS PROJECT NAME WASTEWATER PIPE REPLACEMENT PROGRAM FY13 FY14 FY15 $914,000 FY16 Unscheduled DESCRIPTION OF PROJECT PROJECT AREA: S. 3rd Ave: W. Olive St - W. Lincoln St S. 4th Ave: W. Babcock St - W. Olive St S. 4th Ave: W. College St - W. Lincoln St S. 5th Ave: W. Olive St - W. Lincoln St W. Babcock St: S. 6th Ave - S. Grand Ave W. Olive St: S. 6th Ave - S. 3rd Ave Alley N of Koch: S. 5th Ave - E. End ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the construction of necessary sewer system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Utility Fund New Replacement Equipment Project FY17 Page 9 74 CIP Project Fund Wastewater Fund PROJECT NUMBER WW08-16 DEPARTMENT WW OPS PROJECT NAME WASTEWATER PIPE REPLACEMENT PROGRAM FY13 FY14 FY15 FY16 $952,700 Unscheduled DESCRIPTION OF PROJECT PROJECT AREA: Interstate/walmart: N. Rouse Ave - N. 3rd Ave Pea Cannery Line: N. Rouse Ave - End Juniper Street: N. Rouse Ave - E. Tamarack St N. Rouse Ave: Humane Society - Bridger Center Dr Bridger Center Main: Bridger Drive - N End of Main Industrial Dr: Trunk Main - Half way to Griffin ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the construction of necessary sewer system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Utility Fund New Replacement Equipment Project FY17 Page 10 75 CIP Project Fund Wastewater Fund PROJECT NUMBER WW08-17 DEPARTMENT WW OPS PROJECT NAME WASTEWATER PIPE REPLACEMENT PROGRAM FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT PROJECT AREA: Alley N of Story: S 5th Ave - E. End Alley N of Dickerson: S 5th Ave - E. End, Alley N of Alderson: S 5th Ave - E. End W. College St: S 5th Ave - E. End, W. College St: S 4th Ave - S. 3rd Ave Alley N. of Harrison: S. 5th Ave - S. 4th Ave, Alley N. of Cleveland: S. 5th Ave - S. 4th Ave S. 6th Ave: W. Babcoc St - Alley N. of Olive, S. 6th Ave: W. Story St - W. Grant St S. 7th Ave: Alley N of Olive - W. Story St, S. 7th Ave: W. Story St - W. Harrison W. Olive St: S. 6th Ave - S. 7th Ave, W. Story St: S. 6th Ave - S. 7th Ave Alley btwn 7th & 8th: Alley N of Olive - Alley N. of Koch Alley btwn 7th & 8th: Alley N of Dickerson - W. Harrison St ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the construction of necessary sewer system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Utility Fund New Replacement Equipment Project FY17 $803,200 Page 11 76 CIP Project Fund Wastewater Fund PROJECT NUMBER WW21 DEPARTMENT WW OPS PROJECT NAME FLUSHER TRUCK FY13 $253,094 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This vehicle replaces current asset #3031, a 2002 Freightliner with over 20,845 miles and 7,653 hours on it. According to the manufacturer’s engineers the fact that the engine is running at 2,400 rpm to run the water pump each engine hour equals 50 to 70 miles. Based on that data the truck’s engine has between 382,650 to 535,710 miles on it. This truck is used to flush over 200 miles of sewer main every year and is a critical piece of machinery for the sewer department that is used almost every working day of the year. This unit will have a TV camera which will allow us to see objects/defects that cause the flusher to stop. This camera has become an industry standard piece of equipment. ALTERNATIVES CONSIDERED Continue to use older vehicle which will be costly to maintain. ADVANTAGES OF APPROVAL Increased reliability and safety for staff and wastewater operations. Camera will eliminate need for follow up TV inspection by the TV van. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle. FUNDING SOURCES 100% Wastewater utility fund New Replacement Equipment Project FY17 Page 12 77 CIP Project Fund Wastewater Fund PROJECT NUMBER WW23 DEPARTMENT WW OPS PROJECT NAME MINI EXCAVATOR & TRAILER FY13 $25,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This piece of equipment due to it’s small size, is very useful in excavating where the backhoe cannot fit or due to it’s weight will damage sidewalks and lawns. This purchase of equipment and trailer will also be shared with the Streets Department. ALTERNATIVES CONSIDERED Continue to rent this piece of equipment. ADVANTAGES OF APPROVAL Continue to rent this piece of equipment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Continue to rent this piece of equipment. FUNDING SOURCES Total Cost $75,000, split 3-ways between Water Fund, Wastewater Fund, and Street Maintenance Fund ($25,000 each.) New Replacement Equipment Project FY17 Page 13 78 CIP Project Fund Wastewater Fund PROJECT NUMBER WW26 DEPARTMENT WW OPS PROJECT NAME FLUSHER VAC TRUCK REPLACEMENT FY13 FY14 FY15 $335,000 FY16 Unscheduled DESCRIPTION OF PROJECT Replacement of the City’s Flusher Vac Truck. This flusher vac truck is used daily to excavate around critical infrastructure i.e. fiber optics, gas, and electric lines in addition to flushing and vacuuming sewer mains. At time of replacement, this truck will be approximately 10 years old. The existing truck will be sold at auction. ALTERNATIVES CONSIDERED Continue to use older vehicle which will be costly to maintain. ADVANTAGES OF APPROVAL Increased reliability and safety for staff and wastewater operations. This piece of equipment eliminates costly repairs because we can avoid hitting utilities with a hoe and utilize the vacuum instead. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle. FUNDING SOURCES 100% Wastewater utility fund New Replacement Equipment Project FY17 Page 14 79 CIP Project Fund Wastewater Fund PROJECT NUMBER WW28 DEPARTMENT WRF PLANT PROJECT NAME DESIGN PHASE II - WRF PLANT IMPROVEMENTS FY13 FY14 FY15 FY16 Unscheduled $2,615,000 DESCRIPTION OF PROJECT In January 2006 Morrison & Maierle Consulting Engineers completed a comprehensive Wastewater Facilities Plan. The plan recommends the City proceed with a 3-phased project schedule that includes the construction of the new Water Reclamation Facility (WRF), capable of handling our increased flows while also reducing the amount of Total Nitrogen discharged to the East Gallatin River. Phase two is expected to include one new primary clarifier, more BNR reactor basins, clarifiers, tertiary deep bed filtration, liquid sludge storage tanks, anaerobic digestion, and effluent re-use pumping station. The capacity expanding (impact fee eligible) elements are: reactor basins, clarifiers, and pumping station. It is possible that this phase of the project could be further divided into phase 2A and phase 2B, if necessary. ALTERNATIVES CONSIDERED A variety of treatment technologies and alternatives are presented in the January 2006 Wastewater Facilities Plan. ADVANTAGES OF APPROVAL Major capital expansion of the Bozeman WRF will enable the City to meet its estimated demand for wastewater services and still produce a high quality effluent that is in full compliance with the City’s MPDES discharge permit. Expansion of the Bozeman WRF is consistent with the City’s long-term need to accommodate rapid growth and economic development in the Gallatin Valley. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: no estimates at this time. FUNDING SOURCES Total Design Cost: $5,230,000. We estimate that half of the costs are related to regulation and maintenance issues and would be borne by the Utility Fund. Half are related to capacity expansion, and would be borne by Impact Fees. 50% Wastewater Fund, 50% Wastewater Impact Fee Fund. New Replacement Equipment Project FY17 Page 15 80 CIP Project Fund Wastewater Fund PROJECT NUMBER WW29 DEPARTMENT WRF PLANT PROJECT NAME ENERGY RECOVERY (METHANE CO-GENERATION) PROJECT FY13 FY14 FY15 FY16 Unscheduled $2,600,000 DESCRIPTION OF PROJECT Utilization of smart energy technology that will recycle an average of 175 kW of electricity and 974,000 BTU/hour of thermal output using a generator powered by Water Reclamation Facility digester gas. ALTERNATIVES CONSIDERED Continue to flare the digester methane gas. Micro-turbines and fuel-cells have been analysed and continue to be possible alternative energy recovery technologies for this project. ADVANTAGES OF APPROVAL Current plant waste gases will be captured and utilized to reduce plant operating costs. The project has an estimated net dollar savings of $230,000 per year. It supports the City's Municipal Climate Action Plan goals. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Once construction is funded, this project results in an estimated net dollar SAVINGS of $230,000/year. FUNDING SOURCES Wastewater Fund, other grants or community partners. New Replacement Equipment Project FY17 Page 16 81 CIP Project Fund Wastewater Fund PROJECT NUMBER WW30 DEPARTMENT WRF PLANT PROJECT NAME REPLACE DIGESTER MIXERS FY13 $41,000 FY14 $41,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The Bozeman WRF needs to replace two defective/failing digester mixers. This equipment is essential to the operation of the existing anaerobic digesters. These digesters contain a total of 4 draft tube mixers, two of which have already been replaced. Our plan would be to purchase one replacement mixer in FY13 and the final one in FY14. The new EIMCO draft tube mixers will replace the defective OTI micers we are currently using. Our original OTI mixers have been plagued with multiple bearing failures, seal failures, oil lubrication system failures and almost constant propeller fouling. There are currently only two mixer manufactureers in the world that manufacture this type of draft tube mixer. Therefore, in order to replace these defective OTI mixers, we must order our replacement mixers from a sole source vendor. This vendor is EIMCO Technologies, in Salt Lake City. They are the only manufacturer capable of fabricating a replacement mixer which will mount directly to our existing digester draft tubes. EIMCO model #RDT-V 7.5 Hp mixer assembly. Installed project cost for each: $41,000. ALTERNATIVES CONSIDERED Continue to remove, disassemble and rebuild our defective mixers annually. This is not cost-effective and is not a sustainable option. The annual cost to rebuild one unit is approximately $15,000 plus extensive staff time. ADVANTAGES OF APPROVAL Replacement of these to remaining digester mixers will assure continuous operation of these essential plant components. The plant cannot run without functioning anaerobic digesters. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: 7.5 Hp each, ongoing power costs. FUNDING SOURCES 100% Wastewater Fund New Replacement Equipment Project FY17 Page 17 82 Solid Waste Collection & RecyclingCapital Improvement PlanFinancial SummaryCurrent YearFY12FY13FY14 FY15 FY16 FY17Projected Beginning Reserve Balance Dedicated to CIP238,000$ 487,681$ 532,378$ 282,027$ 436,598$ 207,708$ Plus: Revenues Dedicated to CIP249,681$ 249,681$ 274,649$ 302,613$ 331,110$ 360,145$ Less: Scheduled CIP Project Costs‐$ (204,984)$ (525,000)$ (148,043)$ (560,000)$ (360,000)$ Projected Year‐End Cash Dedicated to CIP487,681$ 532,378$ 282,027$ 436,598$ 207,708$ 207,853$ Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14 FY15 FY16 FY17Estimated Annual Revenues2,496,811$ 2,496,811$ 2,496,811$ 2,496,811$ 2,521,779$ 2,546,997$ Estimated Annual Increase in Revenues ‐ 0%0%1%1%1%Total Estimated Revenues2,496,811$ 2,496,811$ 2,496,811$ 2,521,779$ 2,546,997$ 2,572,467$ Current Revenues Dedicated to CIP %10.0%10.0% 10.0% 11.0% 12.0% 13.0% Plus: Increase Dedicated to CIP0.0%0.0%1.0% 1.0% 1.0% 1.0% Total % Dedicated to CIP10.0%10.0% 11.0% 12.0% 13.0% 14.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP249,681$ 249,681$ 274,649$ 302,613$ 331,110$ 360,145$ 600,000500,000400,000300,000200,000100,0000FY13 FY14 FY15 FY16 FY17 UnscheduledSolid Waste Projects & Equipment Page 183 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Solid Waste CollectionPW01COLLECTIONSHOPS FACILITY EXPANSION PLAN$10,000SW26COLLECTIONSIDE LOAD PACKER ‐ REPLACEMENT$134,984SW27COLLECTIONFRONT LOAD TRUCK ‐ REPLACEMENT TRUCK$250,000SW28COLLECTIONSIDE LOAD TRUCK ‐ REPLACEMENT TRUCK$275,000SW30COLLECTIONSIDE LOAD PACKER ‐ REPLACEMENT$138,043SW31COLLECTIONSIDE LOAD REPLACEMENT TRUCK$290,000SW32COLLECTIONFRONTLOAD REPLACEMENT TRUCK$270,000SW33COLLECTIONSIDE LOAD PACKER ‐ REPLACEMENT`$140,000SW34CURBSIDEBack‐Up Recycling Truck$70,000SW35CURBSIDECurbside Recycling Truck ‐ Replacement$220,000Summary for Solid Waste Collection (10 items)Totals by year:$204,984 $525,000 $148,043$560,000FY13FY14FY15FY16UnscheduledFY17$360,000Page 284 CIP Project Fund Solid Waste Collection PROJECT NUMBER PW01 DEPARTMENT COLLECTION PROJECT NAME SHOPS FACILITY EXPANSION PLAN FY13 FY14 FY15 $10,000 FY16 Unscheduled DESCRIPTION OF PROJECT The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal, Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the remaining divisions. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000). New Replacement Equipment Project FY17 Page 3 85 CIP Project Fund Solid Waste Collection PROJECT NUMBER SW26 DEPARTMENT COLLECTION PROJECT NAME SIDE LOAD PACKER - REPLACEMENT FY13 $134,984 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The division is averaging 2,000 hours per year on the side load trucks. The chassis should be good for 12,000 hours with proper maintenance. Therefore replacing the packer bodies every four years will save about $140,000 and maximize the value of the chassis. The packers are what generally wear out first. The grabber arm functions around 400 repetitions per day times 4 days per week is 1,600 reps per week times 4.33 equals 7,000 reps per month or 93,528 per year. With a life expectancy of four years that is 336,000 reps. Old packer will be traded in or saved for parts. ALTERNATIVES CONSIDERED Buy new trucks with new chassis and body. Continue to operate with increasing repair costs, down time lowering resale value. Lease new truck and packer for $75,000 annually if one is available. ADVANTAGES OF APPROVAL Saves $140,000 every 4 years per side load truck. With four side load trucks and 2 back up trucks, this adds up quickly. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $10,000 FUNDING SOURCES 100% Solid Waste Division Enterprise Funds. New Replacement Equipment Project FY17 Page 4 86 CIP Project Fund Solid Waste Collection PROJECT NUMBER SW27 DEPARTMENT COLLECTION PROJECT NAME FRONT LOAD TRUCK - REPLACEMENT TRUCK FY13 FY14 $250,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This truck is a replacement on the CIP for the collection of residential and commercial refuse. The new truck will ensure continued efficient, cost-effective refuse collection that will allow the Division to meet the demands of a growing city while maintaining the standards the Bozeman residents expect. (replacing Asset #3319, 2005 Autocar) ALTERNATIVES CONSIDERED To use existing truck that will have more than 10,000 hours of hard use. Repair costs will continue to increase and the resale value will continue to decrease. The truck will also take an inordinate amount of shop time to maintain. ADVANTAGES OF APPROVAL Maximize resale value, Minimize repairs, parts, (if available), and down time, Improve safety and collection efficiency, Keeps the Division up with growth rates. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $12,000 FUNDING SOURCES 100% Solid Waste Division Enterprise Funds. New Replacement Equipment Project FY17 Page 5 87 CIP Project Fund Solid Waste Collection PROJECT NUMBER SW28 DEPARTMENT COLLECTION PROJECT NAME SIDE LOAD TRUCK - REPLACEMENT TRUCK FY13 FY14 $275,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Replacement of a side load chassis. Asset #3314. The current truck will have 12,000 - 14,000 hours on the chassis and 5,000 hours on the packer body. ALTERNATIVES CONSIDERED Continue to use asset beyond its useful service life, resulting in significantly increased maintenance costs and down time. ADVANTAGES OF APPROVAL Providing excellence in public service to 7,050 residential customers ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $30,000 FUNDING SOURCES 100% Solid Waste Enterprise Funds. New Replacement Equipment Project FY17 Page 6 88 CIP Project Fund Solid Waste Collection PROJECT NUMBER SW30 DEPARTMENT COLLECTION PROJECT NAME SIDE LOAD PACKER - REPLACEMENT FY13 FY14 FY15 $138,043 FY16 Unscheduled DESCRIPTION OF PROJECT This item is to replace the garbage packer on Asset #3452. The division is averaging 2,000 hours per year on the side load trucks. The chassis should be good for 12,000-14,000 hours with proper maintenance. Therefore replacing the packer bodies every four years will save about $140,000 and maximize the value of the chassis. The packers are what generally wear out first. The grabber arm functions around 400 repetitions per day times 4 days per week is 1,600 reps per week times 4.33 equals 7,000 reps per month or 93,528 per year. With a life expectancy of four years that is 336,000 reps. ALTERNATIVES CONSIDERED Buy new trucks with new chassis and body. Continue to operate with increasing repair costs, down time lowering resale value. Lease new truck and packer for $75,000 annually if one is available. ADVANTAGES OF APPROVAL Saves $140,000 every 4 years per side load truck. With four side load trucks and 2 backup trucks, this adds up quickly. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $10,000 FUNDING SOURCES 100% Solid Waste Division Enterprise Funds. New Replacement Equipment Project FY17 Page 7 89 CIP Project Fund Solid Waste Collection PROJECT NUMBER SW31 DEPARTMENT COLLECTION PROJECT NAME SIDE LOAD REPLACEMENT TRUCK FY13 FY14 FY15 FY16 $290,000 Unscheduled DESCRIPTION OF PROJECT Replacement of a current front-line residential collection truck, Asset #3367. This truck will will have over 12,000 hours at time of replacement. ALTERNATIVES CONSIDERED Continue to operate the existing truck with increasing operating and maintenance costs. Lease a new, (or used), truck. ADVANTAGES OF APPROVAL Allow the division to continue to provide excellent service to over 7000 customers. Increased fuel economy; Reduced exhaust emissions; Less down time; Increased productivity ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Operating and maintenance costs should be reduced by replacing an aging unit with a new more fuel efficient, cleaner running truck FUNDING SOURCES 100% Solid Waste Fund New Replacement Equipment Project FY17 Page 8 90 CIP Project Fund Solid Waste Collection PROJECT NUMBER SW32 DEPARTMENT COLLECTION PROJECT NAME FRONTLOAD REPLACEMENT TRUCK FY13 FY14 FY15 FY16 $270,000 Unscheduled DESCRIPTION OF PROJECT This truck is a replacement for Asset #3421; the collection of residential and commercial refuse. The new truck will ensure continued efficient, cost-effective refuse collection that will allow the Division to meet the demands of a growing city while maintaining the standards the Bozeman residents expect. ALTERNATIVES CONSIDERED To use existing truck that will have more than 10,000 hours of hard use. Repair costs will continue to increase and the resale value will continue to decrease. The truck will also take an inordinate amount of shop time to maintain. ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Maintenance costs: $12,000/year FUNDING SOURCES 100% Solid Waste Fund New Replacement Equipment Project FY17 Page 9 91 CIP Project Fund Solid Waste Collection PROJECT NUMBER SW33 DEPARTMENT COLLECTION PROJECT NAME SIDE LOAD PACKER - REPLACEMENT` FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This item is the replacement of equipment on one of our side-loading garbage trucks. It will replace the 2008 Curbtenter Packer on Asset #3455 - 2008 Craine Carrier Chassis. The chassis should be good for 12,000-14,000 hours with proper maintenance. Therefore replacing the packer bodies every four years will save about $140,000 and maximize the value of the chassis. The packers are what generally wear out first. The grabber arm functions around 400 repetitions per day times 4 days per week is 1,600 reps per week times 4.33 equals 7,000 reps per month or 93,528 per year. With a life expectancy of four years that is 336,000 reps. ALTERNATIVES CONSIDERED Buy new trucks with new chassis and body. Continue to operate with increasing repair costs, down time lowering resale value. Lease new truck and packer for $75,000 annually if one is available. ADVANTAGES OF APPROVAL Saves $140,000 every 4 years per side load truck. With four side load trucks and 2 backup trucks, this adds up quickly. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $10,000 FUNDING SOURCES 100% Solid Waste Division Enterprise Funds. New Replacement Equipment Project FY17 $140,000 Page 10 92 CIP Project Fund Solid Waste Collection PROJECT NUMBER SW34 DEPARTMENT CURBSIDE PROJECT NAME Back-Up Recycling Truck FY13 $70,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Purchase of a used recycling truck for back-up duties. Currently, we have one Curbside Recycling Truck. When it breaks down, it is extremely difficult to serve customers. This equipment would help ensure that curbside recyling collection can still happen when the truck is out-of-service. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Continuity of operations when the primary equipment fails. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Solid Waste Enterprise Fund New Replacement Equipment Project FY17 Page 11 93 CIP Project Fund Solid Waste Collection PROJECT NUMBER SW35 DEPARTMENT CURBSIDE PROJECT NAME Curbside Recycling Truck - Replacement FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This would be a new chassis and new sideload recycling body, to replace the exising Curbside Recycling Truck, which is expected to be at the end of its useful life in 2017. ALTERNATIVES CONSIDERED Lease ADVANTAGES OF APPROVAL To maintain a level of service to the curbside recycling customers ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Maintenance costs are $15,000/year & Operating costs are $15,000/year FUNDING SOURCES Solid Waste Enterprise Fund New Replacement Equipment Project FY17 $220,000 Page 12 94