HomeMy WebLinkAboutApprove Resolution 4358, creating and defining Community Working Groups for Climate Action Plan1
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Natalie Meyer, Climate Protection Coordinator
Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: Approve Resolution 4358: a resolution of the City Commission of the City
of Bozeman, Montana creating and defining the purpose and structure of Community Working
Groups to assist with implementation of the Climate Action Plan.
MEETING DATE: November 21, 2011
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Consent to adoption of Resolution 4358, creating Climate Action
Plan Community Working Groups.
BACKGROUND:
On March 28, 2011, the Bozeman City Commission adopted the Community Climate Action
Plan. The stated goal of the Community Climate Action Plan is to engage the Bozeman
community in carbon reduction efforts that will create a healthy community, generate clean
energy jobs, and save taxpayer dollars.
Chapter 5 of the Community Climate Action Plan recommends that the City Commission should
establish a permanent Conservation Advisory Board (CAB) in 2011. The CAB should consist of
leaders in local government, education, business, energy, transportation, and others in order to
monitor Climate Action Plan programs, develop implementation strategies, and build coalitions
and partnerships in the community.
On September 12, 2011, the Commission authorized the Fiscal Year 2012 budget and work plan
for implementation of the Community Climate Action Plan. The work plan includes a provision
for the Commission to consider creating a permanent Conservation Advisory Board.
On November 7, 2011, the Commission directed Staff to develop a Commission Resolution
forming temporary Working Groups to assist with implementation of the City’s adopted Climate
Action Plans. Working groups are short-term bodies that are charged with a specific mission,
timeline, and deliverable. This model for public participation is intended to save time for
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volunteers, encourage a high-level of focus and interest, and offer the flexibility to recruit the
most qualified experts on a given topic.
The purpose of the “Climate Action Plan Community Working Groups” is to focus on
accomplishing Commission identified Climate Action Plan priorities.
For the Fiscal Year 2012, these Working Groups are:
1. Bozeman Climate Outreach Working Group
2. Anti-Idling Education Working Group
3. Commercial Building Benchmarking Working Group
For the Fiscal Year 2013, these Working Groups will be established during the Commission goal
setting and annual budget processes.
The Working Groups will be asked to:
1. Assist Staff with the implementation of identified priorities within the City’s adopted
Climate Action Plans.
2. Advise Staff in developing recommendations to the City Commission on the issues,
policies, and best practices associated with the identified priority.
3. Work with the City and other groups or advisory boards to formulate programs and
projects to facilitate implementation of the identified priority.
In addition to the advertised Working Group meetings, social media and the City website will
assist with ongoing public communication. The Climate Protection Coordinator will prepare
biannual (twice a year) Climate Action Plan progress reports for the Commission and Planning
Board. The City will host an annual public workshop where Staff and Working Group members
will present progress reports, discuss challenges, and seek broad public input.
FISCAL EFFECTS: The fiscal effects of adopting Resolution No. 4358 predominantly relate to
the amount of time that will be spent by the Climate Protection Coordinator in staffing the
Working Group meetings, and the advertising necessary to attract Working Group members.
These costs can be accommodated by the existing FY12 budget in the Finance and City Clerk
department.
ALTERNATIVES: As suggested by the City Commission.
Report compiled on: November 10, 2011
Attached: Resolution No. 4358
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RESOLUTION NO. 4358
Page 1 of 3
COMMISSION RESOLUTION NO. 4358
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA CREATING AND DEFINING THE PURPOSE AND STRUCTURE OF
COMMUNITY WORKING GROUPS TO ASSIST WITH IMPLEMENTATION OF THE
CLIMATE ACTION PLAN.
WHEREAS, on March 28, 2011 the Bozeman City Commission adopted the
“Community Climate Action Plan”; and
WHEREAS, Chapter 5 of the “Community Climate Action Plan” recommends the
creation of a permanent Conservation Advisory Board to monitor programs, develop
implementation strategies, and build coalitions and partnerships in the community; and
WHEREAS, on November 7, 2011 the Bozeman City Commission determined that
community Working Groups should assist with implementation of the Climate Action Plan; and
WHEREAS, the creation of community Working Groups would not preclude the
establishment of a permanent Conservation Advisory Board, at a future date, if necessary; and
WHEREAS, it is in the best interest of the City to implement community Working
Groups.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BOZEMAN, MONTANA:
Section 1
The purpose of the “Climate Action Plan Community Working Groups” is to focus on
accomplishing Commission identified Climate Action Plan priorities.
For the Fiscal Year 2012, these working groups are:
1. Bozeman Climate Outreach Working Group
2. Anti-Idling Education Working Group
3. Commercial Building Benchmarking Working Group
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RESOLUTION NO. 4358
Page 2 of 3
For the Fiscal Year 2013, these Working Groups will be established during the Commission goal
setting and annual budget processes.
Section 02
The Working Groups will be asked to:
1. Assist Staff with the implementation of identified priorities within the City’s adopted
Climate Action Plans.
2. Advise Staff in developing recommendations to the City Commission on the issues,
policies, and best practices associated with the identified priority.
3. Work with the City and other groups or advisory boards to formulate programs and
projects to facilitate implementation of the identified priority.
Section 3
Structure and oversight of Working Groups shall be organized according to the following:
1. Working Groups
Working Group participation from the general public will be sought for a minimum of two
weeks prior to the first meeting. City Commissioners and staff will also invite Working
Group members to participate. At the first working group meeting, a membership list for the
group will be established. A minimum of five (5) working group members will be required
for each Working Group.
A Commission liaison will be required for each Working Group for consultation and
information, but Commissioners are not required to attend each meeting. The Climate
Protection Coordinator or a designated Staff member will attend each meeting.
2. Community Chairperson
Each Working Group will appoint a Community Chairperson. The Community Chairperson
will meet with the Staff to establish Working Group deliverables, identify the necessary
stakeholders and corresponding representatives, and agree upon a Working Group timeline to
accomplish the objective, and establish a Working Group meeting schedule.
3. Working Group Procedures
Meetings will occur at regular times to encourage public participation and changes will be
published at least 48 hours in advance. Agendas will be prepared and meetings facilitated by
the Chairperson or Climate Protection Coordinator. Each Working Group will have a
Chairperson and Recording Secretary. Attendance and a summary of decisions will be made
available to the public.
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RESOLUTION NO. 4358
Page 3 of 3
For purposes of conducting working group meetings, a quorum shall consist of three (3)
community members. Decisions will be made by consensus of all present Working Group
members, whenever possible.
Working Groups are temporary and should not continue for a period of more than one (1)
year unless the Climate Protection Coordinator and Community Chairperson determine that
additional time is need to achieve the stated deliverables. Working Group members may
participate in more than one (1) Working Group.
5. Reporting and Public Participation
In addition to the advertised Working Group meetings, social media and the City website will
assist with ongoing public communication. The Climate Protection Coordinator will prepare
biannual Climate Action Plan progress reports for the Commission and Planning Board. The
City will host an annual public workshop where Staff and Working Group members will
present progress reports, discuss challenges, and seek broad public input.
PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana at a
regular session thereof held on the 21st day of November 2011.
____________________________________
JEFFREY K. KRAUSS
Mayor
ATTEST:
____________________________________
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
_________________________________
GREG SULLIVAN
City Attorney
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